Dublin City Council proposes to establish a Multi - Operator Framework Agreement of suitably qualified Archivists. Expected professional services include providing a proficient and courteous frontline archivist service to staff within the Planning & Development Department, including the Conservation, Archaeology, Heritage Divisions and City Architects Division of the Housing and Residential Services Department of the Dublin City Council when conducting archivist services.
Specific services will be defined further and in the main include information, reports and maps submitted, as part of the work of the two Dublin City Council Departments mentioned.
The key objective of this tender is to ensure that all DCC’s technical documents/reports and maps are classified, filed and tracked, to allow for ease of retrieval.
Deadline
The time limit for receipt of tenders was 2021-11-08.
The procurement was published on 2021-10-06.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Multi Party Framework Agreement for the Provision of Archivist Services
Products/services: Archive services📦
Short description:
“Dublin City Council proposes to establish a Multi - Operator Framework Agreement of suitably qualified Archivists. Expected professional services include...”
Short description
Dublin City Council proposes to establish a Multi - Operator Framework Agreement of suitably qualified Archivists. Expected professional services include providing a proficient and courteous frontline archivist service to staff within the Planning & Development Department, including the Conservation, Archaeology, Heritage Divisions and City Architects Division of the Housing and Residential Services Department of the Dublin City Council when conducting archivist services.
Specific services will be defined further and in the main include information, reports and maps submitted, as part of the work of the two Dublin City Council Departments mentioned.
The key objective of this tender is to ensure that all DCC’s technical documents/reports and maps are classified, filed and tracked, to allow for ease of retrieval.
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Estimated value excluding VAT: EUR 300 000 💰
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Additional products/services: Administration, defence and social security services📦
Additional products/services: Library, archives, museums and other cultural services📦
Place of performance: Dublin🏙️
Main site or place of performance: Dublin City Council Administrative Area
Description of the procurement:
“Dublin City Council is seeking individual Archivists to provide the required services. The services in general terms will be required from time to time and...”
Description of the procurement
Dublin City Council is seeking individual Archivists to provide the required services. The services in general terms will be required from time to time and will be based on the number of hours in attendance to carry out services. There will be an accumulation of technical documents to be addressed once the Archivist (s) is/are in situ. The general requirement (which is subject to change) is initially for 4.5 days per week.
The demand for services, when the current guidance around Covid permits, may require two or more Archivists to be immediately available, to be on site. Archiving services are required initially by Archaeology Section for 2 days per week, City Architects Division for 1 day per week, Conservation Section for 1 day per week and Heritage Section for ½ day per week.
Each of the areas of DCC’s responsibility require that their technical documents, reports, maps, or a comprehensive assessment of a structure/site/street is undertaken and/or a subsequent full report on the structure/site/street is prepared for consideration by the relevant Professional staff. Conservation & Archaeology Planning/Compliance reports are prepared by the Professional staff, as appropriate, in response to Planning applications and plans/maps/documents are received as part of this planning process.
Archivist services will therefore include classifying, filing, and tracking of information held in each Division, which includes technical documents, digital files, reports and maps, in order to allow for ease of retrieval.]
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 300 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 24
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“Framework Agreement may be extended for another two year period at the sole discretion of Dublin City Council”
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 5
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-11-08
15:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2021-11-08
15:00 📅
Complementary information Additional information
“Additional Information – Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you...”
Additional Information – Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Culture, Recreation and Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 199923 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 Noon 29th October 2021 to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
Show more Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧 Review procedure
Precise information on deadline(s) for review procedures: Please consult your solicitor
Source: OJS 2021/S 197-514206 (2021-10-06)
Contract award notice (2022-07-21) Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 300 000 💰
Award criteria
Quality criterion (name): spec & requirements
Quality criterion (weighting): 150
Quality criterion (name): approach &methodology
Quality criterion (name): methodologu
Quality criterion (weighting): 300
Cost criterion (name): ultimate cost
Cost criterion (weighting): 400
Information about options
Options ✅
Description of options: 2 year with option to extend for further 2 years
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2021/S 197-514206
Award of contract
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Contract Number: 1
Title: Archivist Services
Date of conclusion of the contract: 2022-04-28 📅
Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Nicola Whyte
National registration number: N/a
Postal address: 64 Knocknashee, Goatstown
Postal town: Dublin
Postal code: D14vf70
Country: Ireland 🇮🇪
E-mail: nicoal.scott.whyte@gmail.com📧
Region: Dublin🏙️
URL: http://Nil🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 300 000 💰
Source: OJS 2022/S 142-407128 (2022-07-21)