Multi-Party Framework Agreement for Provision of Project Management, Site Management and Consultancy Services for the Dublin City Council Public Lighting Upgrade Project 2021 — 2029

Dublin City Council

The Contracting Authority (CA) proposes to engage in a competitive process for the establishment of a multi party framework agreement for the provision of Project Management, Site Management and Consultancy Services (NEC4 Project Manager, NEC4 Service Manager, NEC4 Supply Manager and NEC4 Supervisor Roles) for the Dublin City Council Public Lighting Upgrade Project. The framework agreement will be established on foot of a competition for an initial NEC4 PSC (as amended by the Contracting Authority) contract for 24 months.
The CA is employing the Competitive Procedure with Negotiation to establish this framework. In the first instance, interested parties are required to complete and submit Appendix A the Qualification Questionnaire. Applicants will be assessed on the basis of the rules, criteria and weightings set out in the questionnaire, which are aimed at establishing the technical and professional abilities of applicants as well as their financial standing.

Deadline

The time limit for receipt of tenders was 2021-07-19. The procurement was published on 2021-06-18.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Long O'Donnell Technical Services

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2021-06-18	Contract notice
2023-01-25	Contract award notice

Contract notice (2021-06-18)
Object
Scope of the procurement
Title: Construction project management services
Reference number: etenders RFT ID 191999
Short description:

The Contracting Authority (CA) proposes to engage in a competitive process for the establishment of a multi party framework agreement for the provision of Project Management, Site Management and Consultancy Services (NEC4 Project Manager, NEC4 Service Manager, NEC4 Supply Manager and NEC4 Supervisor Roles) for the Dublin City Council Public Lighting Upgrade Project. The framework agreement will be established on foot of a competition for an initial NEC4 PSC (as amended by the Contracting Authority) contract for 24 months. The CA is employing the Competitive Procedure with Negotiation to establish this framework. In the first instance, interested parties are required to complete and submit Appendix A the Qualification Questionnaire. Applicants will be assessed on the basis of the rules, criteria and weightings set out in the questionnaire, which are aimed at establishing the technical and professional abilities of applicants as well as their financial standing.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Construction project management services 📦
Additional CPV: Construction supervision services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: etenders@etenders.gov.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=190663&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=190663&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-06-18 📅
Submission deadline: 2021-07-19 📅
Publication date: 2021-06-22 📅
Identifiers
Notice number: 2021/S 119-314736
OJ-S issue: 119
Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. 2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) are and remain tax compliant. 3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9 a.m. – 17.30 p.m. GMT). 4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:191999) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response. 5) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 6) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence. 7) The establishment of the framework and award of contract will be subject to the approval of relevant competent authorities; 8) At is absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) are and remain tax compliant.

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9 a.m. – 17.30 p.m. GMT).

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:191999) as a specific question.

Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

6) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

7) The establishment of the framework and award of contract will be subject to the approval of relevant competent authorities;

8) At is absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Object
Scope of the procurement
Short description:

The CA is employing the Competitive Procedure with Negotiation to establish this framework. In the first instance, interested parties are required to complete and submit Appendix A the Qualification Questionnaire. Applicants will be assessed on the basis of the rules, criteria and weightings set out in the questionnaire, which are aimed at establishing the technical and professional abilities of applicants as well as their financial standing.

Estimated total value: 5 000 000 EUR 💰
Short description:

The Contracting Authority proposes to engage in a competitive process for the establishment of a multi party framework agreement for the provision of project management, site management and consultancy services for the Dublin City Council Public Lighting Upgrade Project. The framework agreement will be for a four (4) year initial period with an option to extend for four (4) further periods of one (1) year, subject to a maximum framework duration of eight (8) years at the absolute discretion of the Contracting Authority. The framework agreement will be established on foot of a competition for an initial NEC4 PSC (as amended by the Contracting Authority) contract for 24 months.

The successful Tenderer will be required to provide Project Management, Site Management and Consultancy Services (NEC Project Manager and NEC Supervisor Roles) and will be contracted to provide these Consultancy Services for all the various call-off contracts on the project, as and when they arise, during the period of the Framework Agreement.

The successful Tenderers will need to familiarise themselves with all the respective Specifications and Documents that the Contractor has to comply with, in particular the Works Specification.

The Contracting Authority is employing the Competitive Procedure with Negotiation in order to establish this framework. In the first instance, interested parties are required to complete and submit Appendix A the Qualification Questionnaire. Applicants will be assessed on the basis of the rules, criteria and weightings set out in the questionnaire, which are aimed at establishing the technical and professional abilities of applicants as well as their financial standing.

It is envisaged that the top seven (7) scoring economic operators who meet the minimum criteria and rules for selection will be invited to tender.

Please refer to the Expression of Interest document for further details.

Estimated value excluding VAT: 5 000 000 EUR 💰
Duration: 96 months
Description of options:

The framework agreement will be for a four (4) year initial period with an option to extend for four (4) further periods of one (1) year, subject to a maximum framework duration of eight (8) years, and subject to annual review, satisfactory performance, business needs and budgetary constraints, all at the absolute discretion of the Contracting Authority.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the Expressions of Interest document available to download from etenders.gov.ie using RFT ID 191999.

Contract execution
Contract performance conditions: Will be provided at tender stage.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 7
Objective criteria for choosing the limited number of candidates:

Based on responses to the Expressions of Interest the top 7 scoring applicants will be invited to the next stage subject to that number qualifying.

Number of participants to be contemplated: 2
Justification for the framework agreement:

The 8-year maximum duration of the framework reflects the estimated duration to complete the Public Lighting Upgrade Project.

Justification for framework agreement duration over four years:

The 8-year maximum duration of the framework reflects the estimated duration to complete the Public Lighting Upgrade Project.

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2021-09-06 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=190663&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) are and remain tax compliant.

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9 a.m. – 17.30 p.m. GMT).

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:191999) as a specific question.

Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

6) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

7) The establishment of the framework and award of contract will be subject to the approval of relevant competent authorities;

8) At is absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Body responsible for mediation procedures
Name: Please contact your solicitor as applicable
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2021/S 119-314736 (2021-06-18)

Contract award notice (2023-01-25)
Object
Scope of the procurement
Short description:

The Contracting Authority(CA) proposes to engage in a competitive process for the establishment of a multi party framework agreement for the provision of Project Management, Site Management and Consultancy Services (NEC4 Project Manager, NEC4 Service Manager, NEC4 Supply Manager & NEC4 Supervisor Roles) for the Dublin City Council Public Lighting Upgrade Project. The framework agreement will be established on foot of a competition for an initial NEC4 PSC (as amended by the Contracting Authority) contract for 24 months. The CA is employing the Competitive Procedure with Negotiation to establish this framework. In the first instance, interested parties are required to complete and submit Appendix A the Qualification Questionnaire. Applicants will be assessed on the basis of the rules, criteria and weightings set out in the questionnaire, which are aimed at establishing the technical and professional abilities of applicants as well as their financial standing.

Total value of the procurement: 4 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-01-25 📅
Publication date: 2023-01-30 📅
Identifiers
Notice number: 2023/S 021-057857
Refers to notice: 2021/S 119-314736
OJ-S issue: 21
Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) are and remain tax compliant. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT) 4. All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:191999) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response. 5. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 6. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence. 7. The establishment of the framework and award of contract will be subject to the approval of relevant competent authorities; 8. At is absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) are and remain tax compliant.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

4. All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:191999) as a specific question.

Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

6. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

7. The establishment of the framework and award of contract will be subject to the approval of relevant competent authorities;

8. At is absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Object
Scope of the procurement
Short description:

The Contracting Authority proposes to engage in a competitive process for the establishment of a multi party framework agreement for the provision of Project Management, Site Management and Consultancy Services for the Dublin City Council Public Lighting Upgrade Project. The framework agreement will be for a four (4) year initial period with an option to extend for four (4) further periods of one (1) year, subject to a maximum framework duration of eight (8) years at the absolute discretion of the Contracting Authority. The framework agreement will be established on foot of a competition for an initial NEC4 PSC (as amended by the Contracting Authority) contract for 24 months.

The successful Tenderer will be required to provide Project Management, Site Management and Consultancy Services (NEC Project Manager & NEC Supervisor Roles) and will be contracted to provide these Consultancy Services for all the various call-off contracts on the project, as and when they arise, during the period of the Framework Agreement.

Procedure
Award criteria
Quality criterion (name): Change Management
Quality criterion (weighting): 7
Quality criterion (name): Management and Admin
Quality criterion (weighting): 9
Quality criterion (name): Interfaces
Quality Assurance
Quality criterion (weighting): 3
Quality criterion (name): Merit of proposed Team
Quality criterion (weighting): 4
Cost criterion (name): Cost
Cost criterion (weighting): 70

Award of contract
Date of contract conclusion: 2023-01-09 📅
Name: Long O'Donnell Technical Services
National registration number: 9720833S
Postal address: The Glasshouses GH2, 92 George Street Lower, Dun Laoghaire
Postal town: Damastown
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +44 1606359200 📞
E-mail: bidteam@long-odonnell.com 📧
Country: Dublin 🏙️
Internet address: http://www.long-odonnell.com 🌏
Total value of the procurement: 4 000 000 EUR 💰
Information about tenders
Number of tenders received: 1

Reference
Additional information

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) are and remain tax compliant.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

4. All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:191999) as a specific question.

5. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

6. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

7. The establishment of the framework and award of contract will be subject to the approval of relevant competent authorities;

8. At is absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Source: OJS 2023/S 021-057857 (2023-01-25)

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