INVITATION TO TENDER FOR AN OUTDOOR EVENTS CONSULTANT

Dublin City Council

Dublin City Council proposes to establish a Multi-Party Framework Agreement with a cascade system for the provision of an Outdoor Events Consultant to act as an advisor to Dublin City Council on the feasibility of outdoor event proposals which are submitted to Dublin City Council. The period of this framework agreement is 4 years with a total maximum value of €1,000,000.00 Successful applicants will be required to provide two distinct roles, A) Events Advisory Role and B) Event Liaison Role (see Section 3 below for details).

Deadline

The time limit for receipt of tenders was 2021-12-10. The procurement was published on 2021-11-10.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• ByCon Consulting Ltd t/a Titan Experience
• Diffusion Events
• Eamon O'Boyle and Ass
• One Team Risk Management Solutions Ltd
• St. Patrick's Festival

Who?

• Dublin City Council

What?

• Event services › Cultural event organisation services
• Sport-related services › Sports-event organisation services

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2021-11-10	Contract notice
2022-03-23	Contract award notice

Contract notice (2021-11-10)
Object
Scope of the procurement
Title: Event services
Reference number: 202223
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Event services 📦
Additional CPV: Cultural event organisation services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Culture, Recreation & Economic Services
Postal town: Block 4, Ground Floor, Civic Offices, Dublin.8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: thomass.doyle@dublincity.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=201487&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=201487&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-11-10 📅
Submission deadline: 2021-12-10 📅
Publication date: 2021-11-15 📅
Identifiers
Notice number: 2021/S 221-582920
OJ-S issue: 221
Additional information

1.Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. 2.It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3.Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4.Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5.Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6.Emailed/faxed/late tenders will not be accepted. 7.Tenders may be submitted in English or in the Irish language. 8.Please note that OJEU contracts are covered by the Government Procurement Agreement. 9.Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7. 10.All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 202223. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 30th November 2021 to enable issue of responses to all interested parties. 11.Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

1.Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2.It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3.Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4.Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5.Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6.Emailed/faxed/late tenders will not be accepted.

7.Tenders may be submitted in English or in the Irish language.

8.Please note that OJEU contracts are covered by the Government Procurement Agreement.

9.Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.

10.All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 202223. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 30th November 2021 to enable issue of responses to all interested parties.

11.Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Estimated total value: 1 000 000 EUR 💰
Estimated value excluding VAT: 1 000 000 EUR 💰
Duration: 48 months

Legal, economic, financial and technical information
Contract execution
Contract performance conditions:

Please see tender documents available to download from www.etenders.gov.ie. RFT ID 202223.

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2021-12-10 📅
Tender opening time: 12:00
Place: The date and time for opening tenders set out above may change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Tom Doyle
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=201487&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 4 Years

2.It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3.Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4.Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5.Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6.Emailed/faxed/late tenders will not be accepted.

7.Tenders may be submitted in English or in the Irish language.

8.Please note that OJEU contracts are covered by the Government Procurement Agreement.

9.Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.

10.All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 202223. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 30th November 2021 to enable issue of responses to all interested parties.

11.Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please contact your solicitor
Source: OJS 2021/S 221-582920 (2021-11-10)

Contract award notice (2022-03-23)
Object
Scope of the procurement
Total value of the procurement: 1 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-03-23 📅
Publication date: 2022-03-28 📅
Identifiers
Notice number: 2022/S 061-161270
Refers to notice: 2021/S 221-582920
OJ-S issue: 61

Procedure
Award criteria
Quality criterion (name): Quality of resources offered
Quality criterion (weighting): 3500
Quality criterion (name): Quality of methodology and approach
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 3000

Award of contract
Date of contract conclusion: 2022-02-04 📅
Name: ByCon Consulting Ltd t/a Titan Experience
National registration number: 6428282C
Postal address: Parkview House, Beech Hill Office Campus, Clonskeagh
Postal town: Dublin 4
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 114290004 📞
E-mail: econroy@titanexperience.ie 📧
Country: Dublin 🏙️
Internet address: http://www.titanexperience.ie 🌏
Total value of the procurement: 1 000 000 EUR 💰
Name: Diffusion Events
National registration number: IE8213303B
Postal address: Station House Station Road
Postal town: Dublin 18
Postal code: Shankill
Phone: +353 012311444 📞
E-mail: louis@diffusionevents.com 📧
Name: Eamon O'Boyle and Ass
National registration number: 6341127G
Postal address: 51 Cullenswood Road
Postal town: Dublin 6
Postal code: The Triangle, Ranela
Phone: +353 014982178 📞
E-mail: info@eoba.ie 📧
Internet address: http://www.eoba.ie 🌏
Name: One Team Risk Management Solutions Ltd
National registration number: 3715229AH
Postal address: Marine Court Centre Malahide Co Dublin
Postal town: Dublin
Postal code: K36 VK53
Phone: +353 830351441 📞
E-mail: daniel.flavin@oneteam-riskmanagementsolutions.com 📧
Name: St. Patrick's Festival
National registration number: 8243808D
Postal address: Unit 1, Blackhall Green
Postal town: Dublin 7
Postal code: Blackhall Place
Phone: +353 016040090 📞
E-mail: julia@stpatricksfestival.ie 📧
Internet address: http://www.stpatricksfestival.ie 🌏
Information about tenders
Number of tenders received: 8
Source: OJS 2022/S 061-161270 (2022-03-23)

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