Timetable System and Ongoing Development and Maintenance

Galway Mayo Institute of Technology

Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are 2 lots:
Lot 1: Classroom Timetable Scheduling, Publication and Communication,
Lot 2: Exam Scheduler Publication and Communication.

Deadline

The time limit for receipt of tenders was 2020-11-16. The procurement was published on 2020-10-14.

Who? What? Where?
Procurement history
Date Document
2020-10-14 Contract notice
Contract notice (2020-10-14)
Object
Scope of the procurement
Title: Scheduling software development services
Short description:
Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are 2 lots: Lot 1: Classroom Timetable Scheduling, Publication and Communication, Lot 2: Exam Scheduler Publication and Communication.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Scheduling software development services 📦
Additional CPV: Publications 📦
Place of performance
NUTS region: West 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Galway Mayo Institute of Technology
Postal address: Dublin Road
Postal code: 00000
Postal town: Galway
Contact
Internet address: https://www.gmit.ie 🌏
E-mail: hilary.molloy@gmit.ie 📧
Phone: +353 91742735 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176013&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176013&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-10-14 📅
Submission deadline: 2020-11-16 📅
Publication date: 2020-10-19 📅
Identifiers
Notice number: 2020/S 203-493838
OJ-S issue: 203

Object
Scope of the procurement
Short description:
Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are 2 lots:
Lot 1: Classroom Timetable Scheduling, Publication and Communication,
Lot 2: Exam Scheduler Publication and Communication.
Estimated total value: 800 000 EUR 💰
Title of the lot: Classroom Timetable Scheduling, Publication and Communication
Lot number: 1
Short description:
A centralised class timetable system is required for all undergraduate and postgraduate programmes across all campuses. The system should have the ability to schedule resources such as rooms, students, staff collectively.
Estimated value excluding VAT: 320 000 EUR 💰
Duration: 48 months
Description of renewals:
The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), two-year periods, up to a maximum of eight (8) years subject to satisfactory performance, business needs and budgetary constraints. The extended duration of the framework is justified on the grounds of the considerable disruption that a change within a shorter period would entail.
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Title of the lot: Exam Scheduler Publication and Communication
Lot number: 2
Short description:
A centralised examination system is required to facilitate the scheduling of examinations. It should be able to schedule room, students, invigilators collectively. The system should balance a students’ exam timetables. It should make best use of physical resources, rooms, staff and invigilating across multiple campuses. The system must have the capacity to produce a timetable based on constraints. The system should support students needing alternative accommodations including but not limited to students requiring specific room requirements. The system should support multiple exam periods in one database.
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Estimated value excluding VAT: 80 000 EUR 💰
Place of performance
Main site or place of performance: Galway, Mayo, Sligo, Letterkenny.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 3
Time of receipt of tenders: 15:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Other type of contracting authority: Education
Contact
Contact point: Hilary Molloy
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176013&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2020/S 203-493838 (2020-10-14)
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