Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are 2 lots:
Lot 1: Classroom Timetable Scheduling, Publication and Communication,
Lot 2: Exam Scheduler Publication and Communication.
Deadline
The time limit for receipt of tenders was 2020-11-16.
The procurement was published on 2020-10-14.
Object Scope of the procurement
Title: Timetable System and Ongoing Development and Maintenance
Products/services: Scheduling software development services📦
Short description:
“Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are 2 lots:
Lot 1:...”
Short description
Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are 2 lots:
Lot 1: Classroom Timetable Scheduling, Publication and Communication,
Lot 2: Exam Scheduler Publication and Communication.
Show more
Estimated value excluding VAT: EUR 800 000 💰
Information about lots
Tenders may be submitted for all lots
1️⃣ Scope of the procurement
Title: Classroom Timetable Scheduling, Publication and Communication
Title
Lot Identification Number: 1
Description
Additional products/services: Publications📦
Additional products/services: Timetables📦
Additional products/services: Scheduling software package📦
Additional products/services: Scheduling software development services📦
Place of performance: West🏙️
Main site or place of performance: Galway, Mayo, Sligo, Letterkenny.
Description of the procurement:
“A centralised class timetable system is required for all undergraduate and postgraduate programmes across all campuses. The system should have the ability...”
Description of the procurement
A centralised class timetable system is required for all undergraduate and postgraduate programmes across all campuses. The system should have the ability to schedule resources such as rooms, students, staff collectively.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 320 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), two-year periods, up to a maximum of eight...”
Description of renewals
The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), two-year periods, up to a maximum of eight (8) years subject to satisfactory performance, business needs and budgetary constraints. The extended duration of the framework is justified on the grounds of the considerable disruption that a change within a shorter period would entail.
Show more Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
2️⃣ Scope of the procurement
Title: Exam Scheduler Publication and Communication
Title
Lot Identification Number: 2
Description
Additional products/services: Examination tables📦
Description of the procurement:
“A centralised examination system is required to facilitate the scheduling of examinations. It should be able to schedule room, students, invigilators...”
Description of the procurement
A centralised examination system is required to facilitate the scheduling of examinations. It should be able to schedule room, students, invigilators collectively. The system should balance a students’ exam timetables. It should make best use of physical resources, rooms, staff and invigilating across multiple campuses. The system must have the capacity to produce a timetable based on constraints. The system should support students needing alternative accommodations including but not limited to students requiring specific room requirements. The system should support multiple exam periods in one database.
Show more Scope of the procurement
Estimated total value excluding VAT: EUR 80 000 💰
Legal, economic, financial and technical information Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Competitive procedure with negotiation
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-11-16
15:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Complementary information Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
Source: OJS 2020/S 203-493838 (2020-10-14)