Tender for the Preventive and Corrective Maintenance of CCTV Systems in Irish Prisons

Irish Prison Service

Establishment of four single party frameworks for the preventive and corrective maintenance of CCTV systems in the following four lots:
• Lot 1: Dublin
• Lot 2: Midlands
• Lot 3: South
• Lot 4: West.

Deadline

The time limit for receipt of tenders was 2020-06-29. The procurement was published on 2020-05-26.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• G4S Secure Solutions Ltd

Who?

• Irish Prison Service

What?

Where?

Procurement history

Date	Document
2020-05-26	Contract notice
2020-09-10	Contract award notice

Contract notice (2020-05-26)
Object
Scope of the procurement
Title: Repair and maintenance services of security equipment
Reference number: IPS/20/02/1
Short description:

Establishment of four single party frameworks for the preventive and corrective maintenance of CCTV systems in the following four lots: • Lot 1: Dublin • Lot 2: Midlands • Lot 3: South • Lot 4: West.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair and maintenance services of security equipment 📦
Additional CPV: Closed-circuit television cameras 📦
Place of performance
NUTS region: Dublin 🏙️
Midland 🏙️
South-West 🏙️
West 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Irish Prison Service
Postal address: IDA Business Park, Ballinalee Road
Postal town: Longford
Contact
Internet address: http://irishprisons.ie 🌏
E-mail: smkane@irishprisons.ie 📧
Phone: +353 433335100 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=167567&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=167567&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-05-26 📅
Submission deadline: 2020-06-29 📅
Publication date: 2020-05-28 📅
Identifiers
Notice number: 2020/S 103-248523
OJ-S issue: 103
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 170209.

Object
Scope of the procurement
Short description:

Establishment of four single party frameworks for the preventive and corrective maintenance of CCTV systems in the following four lots:

• Lot 1: Dublin

• Lot 2: Midlands

• Lot 3: South

• Lot 4: West.

Estimated total value: 2 400 000 EUR 💰
Title of the lot: Preventive and Corrective Maintenance of CCTV Systems Lot 1 — Dublin
Lot number: 1
Short description:

Irish Prison Services intends to establishment of four single party frameworks for the preventive and corrective maintenance of CCTV systems.

Estimated value excluding VAT: 2 000 000 EUR 💰
Duration: 48 months
Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 170209.

Title of the lot: Preventive and Corrective Maintenance of CCTV Systems Lot 2 — Midlands
Lot number: 2
Estimated value excluding VAT: 800 000 GIP 💰
Title of the lot: Preventive and Corrective Maintenance of CCTV Systems Lot 3 — South
Lot number: 3
Estimated value excluding VAT: 600 000 EUR 💰
Title of the lot: Preventive and Corrective Maintenance of CCTV Systems Lot 4 — West
Lot number: 4
Place of performance
Main site or place of performance:

Dublin.

IRELAND — Midlands.

IRELAND — South.

IRELAND — West.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 170209.

Contract execution
Contract performance conditions: To be agreed with the successful tenderers.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2020-06-29 📅
Tender opening time: 14:00
Place: Virtually on the eTenders platform as a result of Covid-19 restrictions.
Additional information: Tender box to be opened by staff member from procurement and from estates.

Contracting authority
Identity
National registration number: N/a
Contact
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=167567&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders support desk for technical assistance. Email etenders@eu-supply.com or telephone: 353(0)212439277 (9 a.m.-17.30 p.m. GMT).

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 1886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 1886000 📠
Information about review deadlines:

The contract/framework is covered by the application of the remedies directive and the relevant standstill period applied at time of notification.

Source: OJS 2020/S 103-248523 (2020-05-26)

Contract award notice (2020-09-10)
Object
Scope of the procurement
Total value of the procurement: 2 400 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-09-10 📅
Publication date: 2020-09-15 📅
Identifiers
Notice number: 2020/S 179-432629
Refers to notice: 2020/S 103-248523
OJ-S issue: 179
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 170209

Object
Scope of the procurement

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 170209

Place of performance
Main site or place of performance:

Ireland — Midlands.

Ireland — South.

Ireland West.

Procedure
Award criteria
Quality criterion (name): Account/contract management
Quality criterion (weighting): 10
Quality criterion (name): Methodology to fulfill requirements
Quality criterion (weighting): 20
Quality criterion (name): Expertise of the team and resources allocated
Quality criterion (weighting): 25
Price (weighting): 45
Quality criterion (name): Expertise of the team and resource allocation
Expertise of team and resource allocation

Award of contract
Date of contract conclusion: 2020-09-10 📅
Name: G4S Secure Solutions Ltd
Postal address: Business Development Manager Unit G5 Calmount Business Park, Ballymount
Postal town: Dublin
Country: Ireland 🇮🇪
Total value of the procurement: 30 000 EUR 💰
120 000 EUR 💰
90 000 EUR 💰
Information about tenders
Number of tenders received: 7

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on eTenders. Documents larger than this should be divided into smaller files prior to upload or zipped;

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9 a.m. – 17.30 p.m. GMT);

5) This is the sole call for competition for this contract/framework;

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

7) Contract award will be subject to the approval of the competent authorities;

8) It will be a condition of award that the successful tenderer is and remains tax compliant;

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

Complementary information
Review body
Information about review deadlines:

The contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

Source: OJS 2020/S 179-432629 (2020-09-10)

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