RFT for the Provision of an Application, Skills Tracking and Reporting System

Fís Éireann/Screen Ireland

In summary, the services comprise: an integrated online computer system known as the 'Application, Skills Tracking and Reporting System' (ASTARS) to support Screen Ireland's funding schemes. The solution should include:
— an off-the-shelf software application requiring little or no customisation;
— a managed hosting service;
— all required configuration and implementation services; and
— maintenance and support services.

Deadline

The time limit for receipt of tenders was 2020-11-27. The procurement was published on 2020-10-23.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-10-23 Contract notice
2020-11-18 Additional information
2020-11-26 Additional information
2022-01-24 Contract award notice
Contract notice (2020-10-23)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Reference number: Astars
Short description:
In summary, the services comprise: an integrated online computer system known as the 'Application, Skills Tracking and Reporting System' (ASTARS) to support Screen Ireland's funding schemes. The solution should include: — an off-the-shelf software application requiring little or no customisation; — a managed hosting service; — all required configuration and implementation services; and — maintenance and support services.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: National or federal Agency/Office
Awarding authority name: Fís Éireann/Screen Ireland
Postal address: Queensgate, 23 Dock Road
Postal town: Galway
Contact
Internet address: http://www.screenireland.ie 🌏
E-mail: celine.forde@screenireland.ie 📧
Phone: +353 91561398 📞
Fax: +353 91561405 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176668&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176668&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-10-23 📅
Submission deadline: 2020-11-27 📅
Publication date: 2020-10-28 📅
Identifiers
Notice number: 2020/S 210-513284
OJ-S issue: 210
Additional information
Requires two authorised persons to open.

Object
Scope of the procurement
Short description:
In summary, the services comprise: an integrated online computer system known as the 'Application, Skills Tracking and Reporting System' (ASTARS) to support Screen Ireland's funding schemes. The solution should include:
— an off-the-shelf software application requiring little or no customisation;
— a managed hosting service;
— all required configuration and implementation services; and
— maintenance and support services.
Estimated total value: 500 000 EUR 💰
Estimated value excluding VAT: 500 000 EUR 💰
Duration: 48 months
Description of renewals:
The contracting authority reserves the right to extend the term for a period or periods of up to 1 year with a maximum of one such extension or extensions on the same terms and conditions, subject to the contracting authority’s obligations at law.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 16:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2021-05-21 📅
Tender opening date: 2020-11-27 📅
Tender opening time: 16:00
Place: Electronic Postbox.
Additional information: Requires two authorised persons to open.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Celine Forde
Internet address: www.screenireland.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1296 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176668&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court of Ireland
Postal address: Ground Floor (East Wing), Four Courts, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2020/S 210-513284 (2020-10-23)
Additional information (2020-11-18)
Object
Scope of the procurement
Short description:
In summary, the services comprise: an integrated online computer system known as the 'Application, Skills Tracking and Reporting System' (ASTARS) to support Screen Ireland's funding schemes. The solution should include: an off-the-shelf software application requiring little or no customisation; a managed hosting service; all required configuration and implementation services; and maintenance and support services.
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Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Software package and information systems 📦

Contracting authority
Identity
Postal address: Queensgate
Postal code: 23 Dock Road

Reference
Dates
Date dispatched: 2020-11-18 📅
Submission deadline: 2020-12-11 📅
Publication date: 2020-11-23 📅
Identifiers
Notice number: 2020/S 228-562541
Refers to notice: 2020/S 210-513284
OJ-S issue: 228
Source: OJS 2020/S 228-562541 (2020-11-18)
Additional information (2020-11-26)
Object
Scope of the procurement
Short description:
In summary, the services comprise: an integrated online computer system known as the ‘Application, Skills Tracking and Reporting System’ (ASTARS) to support Screen Ireland's funding schemes. The solution should include: — an off-the-shelf software application requiring little or no customisation; — a managed hosting service; — all required configuration and implementation services; and — maintenance and support services.
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Reference
Dates
Date dispatched: 2020-11-26 📅
Publication date: 2020-12-01 📅
Identifiers
Notice number: 2020/S 234-578453
OJ-S issue: 234

Object
Scope of the procurement
Short description:
In summary, the services comprise: an integrated online computer system known as the ‘Application, Skills Tracking and Reporting System’ (ASTARS) to support Screen Ireland's funding schemes. The solution should include:
Source: OJS 2020/S 234-578453 (2020-11-26)
Contract award notice (2022-01-24)
Object
Scope of the procurement
Short description:
In summary, the Services comprise: An integrated online computer system known as the 'Application, Skills Tracking and Reporting System' (ASTARS) to support Screen Ireland's funding schemes. The solution should include: an off-the-shelf software application requiring little or no customisation; a managed hosting service; all required configuration and implementation services; and maintenance and support services
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Total value of the procurement: 382 300 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Contact
Phone: +353 091561398 📞
Fax: +353 091561405 📠

Reference
Dates
Date dispatched: 2022-01-24 📅
Publication date: 2022-01-28 📅
Identifiers
Notice number: 2022/S 020-049201
OJ-S issue: 20

Procedure
Award criteria
Quality criterion (name): Quality and Merit of Overall Solution
Quality criterion (weighting): 75
Quality criterion (name): Ability of Solution to Meet the User Requirments
Quality criterion (weighting): 300
Quality criterion (name): Quality and Merit of hte software proposal for providing the solution
Quality criterion (weighting): 50
Quality criterion (name): Quality and merit of the technical and hosting proposal
Quality criterion (weighting): 100
Quality criterion (name): Quality and merit of the management, implementation and support suervices prooposed
Qualifications, experinence and skills of the Project staff and Implementation Team
Cost criterion (name): 4 year Total cost of ownership
Cost criterion (weighting): 300

Award of contract
Date of contract conclusion: 2021-09-28 📅
Name: Smartsimple Software Ireland Limited
National registration number: 9649314V
Postal address: 1 Grattan Business Park, Clonshaugh
Postal town: Dublin
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 879195200 📞
E-mail: bbradley@smartsimple.com 📧
Internet address: http://www.smartsimple.com 🌏
Total value of the procurement: 382 300 EUR 💰
Information about tenders
Number of tenders received: 4

Complementary information
Review body
Postal address: Ground Floor (East Wing), Four Courts, Inns Quay, Dublin
Source: OJS 2022/S 020-049201 (2022-01-24)
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