Request for Tenders (RFT) for the Provision of a Document Management System for Claims and Legal Files to the NTMA

National Treasury Management Agency (NTMA)

The National Treasury Management Agency (NTMA) is seeking tenders for the provision of a document management system for claims and legal files. Please see the RFT attached to this notice for further information.

Deadline

The time limit for receipt of tenders was 2020-08-04. The procurement was published on 2020-06-26.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-06-26 Contract notice
2020-07-27 Additional information
2022-04-07 Contract award notice
Contract notice (2020-06-26)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Reference number: 2020PR008
Short description:
The National Treasury Management Agency (NTMA) is seeking tenders for the provision of a document management system for claims and legal files. Please see the RFT attached to this notice for further information.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National Treasury Management Agency (NTMA)
Postal address: Treasury Dock, North Wall Quay
Postal code: D01 A9T8
Postal town: Dublin 1
Contact
Internet address: http://www.ntma.ie 🌏
E-mail: procurement@ntma.ie 📧
Phone: +353 12384000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=169381&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=169381&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-06-26 📅
Submission deadline: 2020-08-04 📅
Publication date: 2020-07-01 📅
Identifiers
Notice number: 2020/S 125-306403
OJ-S issue: 125
Additional information
Please see request for tenders attached to this notice for further information.

Object
Scope of the procurement
Duration: 144 months
Additional information: Please see request for tenders attached to this notice for further information.
Place of performance
Main site or place of performance: Dublin 1, D01 A9T8.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 16:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2020-08-04 📅
Tender opening time: 16:05

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Procurement Unit
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1163 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=169381&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2020/S 125-306403 (2020-06-26)
Additional information (2020-07-27)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Document management software package 📦

Reference
Dates
Date dispatched: 2020-07-27 📅
Submission deadline: 2020-08-19 📅
Publication date: 2020-07-30 📅
Identifiers
Notice number: 2020/S 146-360062
Refers to notice: 2020/S 125-306403
OJ-S issue: 146
Source: OJS 2020/S 146-360062 (2020-07-27)
Contract award notice (2022-04-07)
Object
Scope of the procurement
Short description:
The National Treasury Management Agency (NTMA) sought tenders for the provision of a Document Management System for Claims and Legal Files. Please see the RFT attached to this notice for further information.
Total value of the procurement: 3 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal town: Dublin

Reference
Dates
Date dispatched: 2022-04-07 📅
Publication date: 2022-04-12 📅
Identifiers
Notice number: 2022/S 072-192966
OJ-S issue: 72
Additional information
Please see Request for Tenders attached to this notice for further information.

Object
Scope of the procurement
Please see Request for Tenders attached to this notice for further information.
Place of performance
Main site or place of performance: Dublin 1, D01 A9T8

Procedure
Award criteria
Quality criterion (name): Proposed Team
Quality criterion (weighting): 100
Quality criterion (name): Technical Solution
Quality criterion (weighting): 400
Quality criterion (name): Implementation Services
Quality criterion (weighting): 175
Quality criterion (name): Support and Maintenance Services
Quality criterion (weighting): 75
Cost criterion (name): Costs
Cost criterion (weighting): 250

Award of contract
Date of contract conclusion: 2021-09-08 📅
Name: Phoenix Business Solutions (UK) Limited
Postal address: 1st Floor, 64 Baker Street
Postal town: London
Postal code: W1U 7GB
Country: United Kingdom 🇬🇧
London 🏙️
Name: iManage EMEA Limited
Postal address: 11-12 St. James's Square
Postal code: SW1Y 4LB
Total value of the procurement: 3 000 000 EUR 💰
Information about tenders
Number of tenders received: 7

Contracting authority
Contact
Contact point: Procurement Unit

Reference
Additional information
In response to this open procedure, of the tenders which proceeded to full evaluation, only irregular tenders were submitted, as referenced in Regulation 26(3)(b) of the European Union (Award of Public Authority Contracts) Regulations 2016. A competitive dialogue procedure was applied and the remaining tenderers that submitted tenders in response to the open procedure were included in such competitive dialogue procedure. The information contained in this contract award notice relates to the outcome of the competitive dialogue procedure.
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Amounts payable in respect of the contract will be linked to the volume of services required by the NTMA. Therefore the contract value stated in this notice (notwithstanding Sections II.1.7) and Section V.2.4 above) is the NTMA’s best estimate of the value of the contract and should not be taken as a definitive indication or guarantee of the volume of services that may be required by the NTMA due to the variable demand for these services.
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Complementary information
Review body
Postal town: Dublin
Postal code: D7
Source: OJS 2022/S 072-192966 (2022-04-07)
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