Provision of an Integrated Human Resource Information System

Sustainable Energy Authority of Ireland

The objective of this RFT is to invite suitability qualified service providers to provide a fully managed and Hosted Human Resource Information System (HRIS), to include outsourced an payroll services module, a pension management module and a HR Management System module. SEAI is seeking the provision of a hosted HRIS system and a fully managed payroll and pension service to produce monthly payroll for up to 300 employees. Please read Appendix 1 of the RFT for the tender requirements and specification. For further information please see Request for Tender at www.etenders.gov.ie.

Deadline

The time limit for receipt of tenders was 2020-12-17. The procurement was published on 2020-11-16.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-11-16 Contract notice
2021-05-18 Contract award notice
Contract notice (2020-11-16)
Object
Scope of the procurement
Title: Time accounting or human resources software development services
Reference number: Integrated HRIS
Short description:
The objective of this RFT is to invite suitability qualified service providers to provide a fully managed and Hosted Human Resource Information System (HRIS), to include outsourced an payroll services module, a pension management module and a HR Management System module. SEAI is seeking the provision of a hosted HRIS system and a fully managed payroll and pension service to produce monthly payroll for up to 300 employees. Please read Appendix 1 of the RFT for the tender requirements and specification. For further information please see Request for Tender at www.etenders.gov.ie.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Time accounting or human resources software development services 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Sustainable Energy Authority of Ireland
Postal address: Three Park Place, Upper Hatch Street
Postal code: D02 FX65
Postal town: Dublin 2
Contact
Internet address: http://www.seai.ie 🌏
E-mail: aisling.hall@seai.ie 📧
Phone: +353 8082130 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178205&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178205&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-11-16 📅
Submission deadline: 2020-12-17 📅
Publication date: 2020-11-20 📅
Identifiers
Notice number: 2020/S 227-557968
OJ-S issue: 227

Object
Scope of the procurement
Estimated total value: 570 000 EUR 💰
Short description:
The objective of this RFT is to invite suitability qualified service providers to provide a fully managed and Hosted Human Resource Information System (HRIS), to include outsourced an payroll services module, a pension management module and a HR Management System module. SEAI is seeking the provision of a hosted HRIS system and a fully managed payroll and pension service to produce monthly payroll for up to 300 employees. The System and Service will be required to facilitate the following functions:
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— outsourced payroll services,
— pension management,
— human resource management system (i.e. personnel and time and attendance),
— hosting, maintenance and support of the solution with appropriate provisions for information governance, backup, disaster recovery and business continuity.
User Training
Onboarding of current service and data migration.
Please read Appendix 1 of the RFT for the tender requirements and specification.
For further information please see Request for Tender at www.etenders.gov.ie.
Estimated value excluding VAT: 570 000 EUR 💰
Duration: 48 months
Description of renewals:
The contracting authority reserves the right to extend the term for a period or periods of up to 12 months with a maximum of 2 such extension or extensions on the same terms and conditions, subject to the contracting authority's obligations at law.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to the RFT.
Contract execution
Contract performance conditions: Please refer to the RFT.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2020-12-17 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Aisling Hall
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1188 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=178205&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court of Ireland
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Information about review deadlines: High Court of Ireland, Inns Quay, Dublin 7.
Source: OJS 2020/S 227-557968 (2020-11-16)
Contract award notice (2021-05-18)
Object
Scope of the procurement
Short description:
The objective of this RFT was to invite suitability qualified service providers to provide a fully managed and Hosted Human Resource Information System (HRIS), to include outsourced an payroll services module, a pension management module and a HR Management System module. SEAI were seeking the provision of a hosted HRIS system and a fully managed payroll and pension service to produce monthly payroll for up to 300 employees. Please read Appendix 1 of the RFT for the tender requirements and specification. For further information please see Request for Tender at www.etenders.gov.ie.
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Total value of the procurement: 596 148 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2021-05-18 📅
Publication date: 2021-05-21 📅
Identifiers
Notice number: 2021/S 098-257955
Refers to notice: 2020/S 227-557968
OJ-S issue: 98

Object
Scope of the procurement
Short description:
The objective of this RFT was to invite suitability qualified service providers to provide a fully managed and Hosted Human Resource Information System (HRIS), to include outsourced an payroll services module, a pension management module and a HR Management System module. SEAI were seeking the provision of a hosted HRIS system and a fully managed payroll and pension service to produce monthly payroll for up to 300 employees. The System and Service will be required to facilitate the following functions:
Show more
Outsourced payroll services
Pension management
Human resource management system (i.e. personnel and time and attendance)
Hosting, maintenance and support of the solution with appropriate provisions for Information Governance, backup, disaster recovery and business continuity
User training
Onboarding of current service and Data Migration.

Procedure
Award criteria
Quality criterion (name): Quality of the service, system functional requirements for the proposed solution
Quality criterion (weighting): 300
Quality criterion (name): Proposed team of resources to provide the services, including details of the account manager and customer service
Quality criterion (weighting): 200
Quality criterion (name): Proposed implementation and transition plan including timelines, approaches and risk management including security and data protection processes
Quality criterion (weighting): 100
Cost criterion (name): Cost of service
Cost criterion (weighting): 400

Award of contract
Date of contract conclusion: 2021-05-01 📅
Name: Access UK Ltd
Postal address: The Old School, Stratford St Mary, Colchester
Postal town: Essex
Postal code: C07 6LZ
Country: United Kingdom 🇬🇧
Total value of the procurement: 596 148 EUR 💰
Information about tenders
Number of tenders received: 2

Contracting authority
Identity
National registration number: 9607090O

Complementary information
Review body
Postal town: Smithfield
Postal code: Dublin 7
Information about review deadlines: High Court of Ireland, Inns Quay, Smithfield, Dublin 7.
Body responsible for mediation procedures
Name: High Court of Ireland
Postal address: Four Courts, Inns Quay
Postal town: Smithfield
Postal code: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2021/S 098-257955 (2021-05-18)
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