Irish Flood Integrated Communication System (IFICS)

Met Éireann, a line division of the Department of Housing, Local Government and Heritage (DHLGH)

Framework agreement for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann.

Deadline

The time limit for receipt of tenders was 2020-11-13. The procurement was published on 2020-10-13.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2020-10-13 Contract notice
2020-11-11 Additional information
2021-07-15 Contract award notice
Contract notice (2020-10-13)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Reference number: Ffd-ifics
Short description:
Framework agreement for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Document creation, drawing, imaging, scheduling and productivity software package 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Met Éireann, a line division of the Department of Housing, Local Government and Heritage (DHLGH)
Postal address: Glasnevin Hill
Postal code: D09 Y921
Postal town: Dublin 9
Contact
Internet address: http://www.met.ie 🌏
E-mail: claudia.kemna@met.ie 📧
Phone: +353 18064200 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=175864&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=175864&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-10-13 📅
Submission deadline: 2020-11-13 📅
Publication date: 2020-10-16 📅
Identifiers
Notice number: 2020/S 202-489766
OJ-S issue: 202
Additional information
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 178058.

Object
Scope of the procurement
Estimated total value: 650 000 EUR 💰
Estimated value excluding VAT: 650 000 EUR 💰
Duration: 84 months
Description of renewals:
The max. duration of the framework agreement will be 7 years subject to satisfactory annual review of performance. The justification for a framework longer than the standard 4 years, is the complex nature of the services required and the consequent disruption to the day-to-day operations of the contracting authority in acquiring and implementing any new functionality envisaged under the framework.
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Description of options:
The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement. The initial contract will be awarded to the successful tenderer for 3 years with the option of awarding extensions of one, 2 or 3 years during the life of the framework.
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Additional information:
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 178058.
Place of performance
Main site or place of performance: IRELAND.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 178058.

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 3
Justification for the framework agreement:
The justification for a framework longer than the standard four (4) years, is the complex nature of the services required and the consequent disruption to the day-to-day operations of the Contracting Authority in acquiring and implementing any new functionality envisaged under the framework.
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Justification for framework agreement duration over four years:
The justification for a framework longer than the standard four (4) years, is the complex nature of the services required and the consequent disruption to the day-to-day operations of the Contracting Authority in acquiring and implementing any new functionality envisaged under the framework.
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Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2020-12-03 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Claudia Kemna
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/255 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=175864&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
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2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on eTenders.
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Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eusupply.com or telephone: 353 (0) 21 2439277 (9 a.m.-17.30 p.m. GMT).
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:178058) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.
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5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
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11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information.
Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
12) At section II.2.9) we have indicated that 3 or 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 3 or 5 subject to that number qualifying.

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Information about review deadlines:
The contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.
Source: OJS 2020/S 202-489766 (2020-10-13)
Additional information (2020-11-11)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Information systems and servers 📦

Reference
Dates
Date dispatched: 2020-11-11 📅
Publication date: 2020-11-16 📅
Identifiers
Notice number: 2020/S 223-549038
Refers to notice: 2020/S 202-489766
OJ-S issue: 223
Additional information
Notification of change of legal form Please note the following change to the legal form of the planned procurement for the Irish Flood Integrated Communication System (IFICS) from a ‘Single Supplier Framework’ to a ‘Services Contract’ between Met Éireann and the successful tenderer. This change only affects the legal mechanism of engaging with the successful tenderer once the procurement competition is completed. References to framework agreement in the qualification questionnaire (particularly sections 3 and 4) will no longer apply to the extent that they detail how the framework agreement will operate. For the avoidance of doubt the details relating to value, duration, services required are not changed. Details of the services contract will be provided at RFT stage and will be published with the RFT. Please be assured that this change in no way requires any change to your replies to the questionnaire in this stage one – pre-qualification Phase. As a courtesy, should you wish to review your reply, we extend the deadline for submissions of the qualification questionnaire until 12.00 noon (Irish time) on the 19 November 2020.
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Source: OJS 2020/S 223-549038 (2020-11-11)
Contract award notice (2021-07-15)
Object
Scope of the procurement
Short description:
Service Contract for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann (Please note we made the following change to the legal form from a ‘Single Supplier Framework’ to a ‘Services Contract’ between Met Éireann and the successful tenderer. This change only affects the legal mechanism of engaging with the successful tenderer once the procurement competition is completed).
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Total value of the procurement: 650 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2021-07-15 📅
Publication date: 2021-07-20 📅
Identifiers
Notice number: 2021/S 138-367695
OJ-S issue: 138
Additional information
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 178058

Object
Scope of the procurement
Short description:
Service Contract for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann (Please note we made the following change to the legal form from a ‘Single Supplier Framework’ to a ‘Services Contract’ between Met Éireann and the successful tenderer.
Show more
This change only affects the legal mechanism of engaging with the successful tenderer once the procurement competition is completed).
Service Contract for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann
(Please note we made the following change to the legal form from a ‘Single Supplier Framework’ to a ‘Services Contract’ between Met Éireann and the successful tenderer.
This change only affects the legal mechanism of engaging with the successful tenderer once the procurement competition is completed.)
Description of options:
The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement. The initial contract will be awarded to the successful tenderer for 3 years with the option of awarding extensions of 1, 2 or 3 years during the life of the framework.
Show more
(Please note we made the following change to the legal form from a ‘Single Supplier Framework’ to a ‘Services Contract’ between Met Éireann and the successful tenderer.
This change only affects the legal mechanism of engaging with the successful tenderer once the procurement competition is completed.)
Additional information:
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 178058

Procedure
Award criteria
Quality criterion (name): System
Quality criterion (weighting): 250
Quality criterion (name): Services
Team
Quality criterion (weighting): 100
Cost criterion (name): Implementation
Cost criterion (weighting): 125
Cost criterion (name): Hosting, support, maintenance
Additional services rates
Cost criterion (weighting): 75
Cost criterion (name): Additional hosting rates

Award of contract
Date of contract conclusion: 2021-06-29 📅
Name: Kisters ag
National registration number: DE180759609
Postal address: Pascalstrasse 8+10
Postal town: Aachen
Postal code: 52076
Country: Germany 🇩🇪
Phone: +49 24089385158 📞
E-mail: michael.natschke@kisters.de 📧
Total value of the procurement: 650 000 EUR 💰
Information about tenders
Number of tenders received: 1

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
Show more
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders.
Show more
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eusupply.com or Telephone: 353 (0) 21 243 92 77
(9 a.m. – 17.30 p.m. GMT).
5) This is the sole call for competition for this contract;
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
7) Contract award will be subject to the approval of the competent authorities;
8) It will be a condition of award that the successful tenderer is and remains tax compliant;
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time;
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be
Show more
Appended;
Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
12) At Section II.2.9 we have indicated that 3 or 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 3 or 5 subject to that number qualifying.

Complementary information
Review body
Information about review deadlines:
The contract is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.
Source: OJS 2021/S 138-367695 (2021-07-15)
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