Framework agreement for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann.
Deadline
The time limit for receipt of tenders was 2020-11-13.
The procurement was published on 2020-10-13.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Irish Flood Integrated Communication System (IFICS)
FFD-IFICS
Products/services: IT services: consulting, software development, Internet and support📦
Short description:
“Framework agreement for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood...”
Short description
Framework agreement for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann.
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Estimated value excluding VAT: EUR 650 000 💰
Framework agreement for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 650 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 84
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“The max. duration of the framework agreement will be 7 years subject to satisfactory annual review of performance. The justification for a framework longer...”
Description of renewals
The max. duration of the framework agreement will be 7 years subject to satisfactory annual review of performance. The justification for a framework longer than the standard 4 years, is the complex nature of the services required and the consequent disruption to the day-to-day operations of the contracting authority in acquiring and implementing any new functionality envisaged under the framework.
Show more Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Information about options
Options ✅
Description of options:
“The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement. The initial contract will...”
Description of options
The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement. The initial contract will be awarded to the successful tenderer for 3 years with the option of awarding extensions of one, 2 or 3 years during the life of the framework.
Show more Description
Additional information:
“• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from...”
Additional information
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 178058.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 178058.” Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Competitive procedure with negotiation
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Description
In the case of framework agreements, provide justification for any duration exceeding 8 years:
“The justification for a framework longer than the standard four (4) years, is the complex nature of the services required and the consequent disruption to...”
In the case of framework agreements, provide justification for any duration exceeding 8 years
The justification for a framework longer than the standard four (4) years, is the complex nature of the services required and the consequent disruption to the day-to-day operations of the Contracting Authority in acquiring and implementing any new functionality envisaged under the framework.
Show more Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-11-13
12:00 📅
Estimated date of dispatch of invitations to tender or to participate to selected candidates: 2020-12-03 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Complementary information Information about electronic workflows
Electronic payment will be used
Additional information
“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2 GB per document on eTenders.
Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eusupply.com or telephone: 353 (0) 21 2439277 (9 a.m.-17.30 p.m. GMT).
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:178058) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information.
Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
12) At section II.2.9) we have indicated that 3 or 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 3 or 5 subject to that number qualifying.
Show more Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪 Review procedure
Precise information on deadline(s) for review procedures:
“The contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.”
Source: OJS 2020/S 202-489766 (2020-10-13)
Additional information (2020-11-11)
Complementary information Original notice reference
Notice number in the OJ S: 2020/S 202-489766
Changes Other additional information
“Notification of change of legal form
Please note the following change to the legal form of the planned procurement for the Irish Flood Integrated...”
Notification of change of legal form
Please note the following change to the legal form of the planned procurement for the Irish Flood Integrated Communication System (IFICS) from a ‘Single Supplier Framework’ to a ‘Services Contract’ between Met Éireann and the successful tenderer.
This change only affects the legal mechanism of engaging with the successful tenderer once the procurement competition is completed.
References to framework agreement in the qualification questionnaire (particularly sections 3 and 4) will no longer apply to the extent that they detail how the framework agreement will operate. For the avoidance of doubt the details relating to value, duration, services required are not changed.
Details of the services contract will be provided at RFT stage and will be published with the RFT.
Please be assured that this change in no way requires any change to your replies to the questionnaire in this stage one – pre-qualification Phase. As a courtesy, should you wish to review your reply, we extend the deadline for submissions of the qualification questionnaire until 12.00 noon (Irish time) on the 19 November 2020.
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Source: OJS 2020/S 223-549038 (2020-11-11)
Contract award notice (2021-07-15)
Object Scope of the procurement
Short description:
“Service Contract for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk...”
Short description
Service Contract for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann (Please note we made the following change to the legal form from a ‘Single Supplier Framework’ to a ‘Services Contract’ between Met Éireann and the successful tenderer.
This change only affects the legal mechanism of engaging with the successful tenderer once the procurement competition is completed).
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Total value of the procurement (excluding VAT): EUR 650 000 💰
Description
Description of the procurement:
“Service Contract for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk...”
Description of the procurement
Service Contract for an Irish Flood Integrated Communication System (IFICS) which will allow the visualisation, production and dissemination of flood risk information for the Flood Forecast Centre at Met Éireann
(Please note we made the following change to the legal form from a ‘Single Supplier Framework’ to a ‘Services Contract’ between Met Éireann and the successful tenderer.
This change only affects the legal mechanism of engaging with the successful tenderer once the procurement competition is completed.)
Show more Award criteria
Quality criterion (name): System
Quality criterion (weighting): 250
Quality criterion (name): Services
Quality criterion (name): Team
Quality criterion (weighting): 100
Cost criterion (name): Implementation
Cost criterion (weighting): 125
Cost criterion (name): Hosting, support, maintenance
Cost criterion (name): Additional services rates
Cost criterion (weighting): 75
Cost criterion (name): Additional hosting rates
Information about options
Description of options:
“The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement. The initial contract will...”
Description of options
The initial contract will be awarded to the successful tenderer shortly after the formal establishment of the framework agreement. The initial contract will be awarded to the successful tenderer for 3 years with the option of awarding extensions of 1, 2 or 3 years during the life of the framework.
(Please note we made the following change to the legal form from a ‘Single Supplier Framework’ to a ‘Services Contract’ between Met Éireann and the successful tenderer.
This change only affects the legal mechanism of engaging with the successful tenderer once the procurement competition is completed.)
Show more Description
Additional information:
“• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from...”
Additional information
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 178058
Procedure Administrative information
Previous publication concerning this procedure: 2020/S 202-489766
Award of contract
1️⃣
Contract Number: 1
Title: Irish Flood Integrated Communication System (IFICS)
Date of conclusion of the contract: 2021-06-29 📅
Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
Name and address of the contractor
Name: Kisters ag
National registration number: DE180759609
Postal address: Pascalstrasse 8+10
Postal town: Aachen
Postal code: 52076
Country: Germany 🇩🇪
Phone: +49 24089385158📞
E-mail: michael.natschke@kisters.de📧
Region: Deutschland 🏙️
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 650 000 💰
Total value of the contract/lot: EUR 650 000 💰
Complementary information Additional information
“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders.
Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eusupply.com or Telephone: 353 (0) 21 243 92 77
(9 a.m. – 17.30 p.m. GMT).
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:178058) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.
5) This is the sole call for competition for this contract;
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
7) Contract award will be subject to the approval of the competent authorities;
8) It will be a condition of award that the successful tenderer is and remains tax compliant;
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time;
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be
Appended;
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information.
Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
12) At Section II.2.9 we have indicated that 3 or 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 3 or 5 subject to that number qualifying.
Show more Review procedure
Precise information on deadline(s) for review procedures:
“The contract is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.”
Source: OJS 2021/S 138-367695 (2021-07-15)