Establishment of a Single Party Framework Agreement for Provision of a Timetable System and Ongoing Development and Maintenance. There are Three Lots

Galway Mayo Institute of Technology

Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are three lots:
Lot 1: Classroom Timetable Scheduling;
Lot 2: Exam Scheduler;
Lot 3: Publication and Communication functionality.

Deadline

The time limit for receipt of tenders was 2020-08-10. The procurement was published on 2020-07-09.

Who? What? Where?
Procurement history
Date Document
2020-07-09 Contract notice
2020-08-27 Contract award notice
Contract notice (2020-07-09)
Object
Scope of the procurement
Title: Scheduling software development services
Short description:
Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are three lots: Lot 1: Classroom Timetable Scheduling; Lot 2: Exam Scheduler; Lot 3: Publication and Communication functionality.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Scheduling software development services 📦
Additional CPV: Publications 📦
Place of performance
NUTS region: West 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Galway Mayo Institute of Technology
Postal address: Dublin Road
Postal town: Galway
Contact
Internet address: http://www.gmit.ie 🌏
E-mail: hilary.molloy@gmit.ie 📧
Phone: +353 91742735 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=170206&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=170206&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2020-07-09 📅
Submission deadline: 2020-08-10 📅
Publication date: 2020-07-13 📅
Identifiers
Notice number: 2020/S 133-327016
OJ-S issue: 133

Object
Scope of the procurement
Short description:
Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are three lots:
Lot 1: Classroom Timetable Scheduling;
Lot 2: Exam Scheduler;
Lot 3: Publication and Communication functionality.
Estimated total value: 900 000 EUR 💰
Title of the lot: Classroom Timetable Scheduling
Lot number: 1
Short description:
Lot 1: Classroom Timetable Scheduling
A centralised class timetable system is required for all undergraduate and postgraduate programmes across all campuses. The system should have the ability to schedule resources such as rooms, students, staff collectively.
Duration: 48 months
Description of renewals:
The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), two-year periods, up to a maximum of eight (8) years subject to satisfactory performance, business needs and budgetary constraints.
Title of the lot: Exam Scheduler
Lot number: 2
Short description:
Lot 2: Exam scheduler
A centralised examination system is required to facilitate the scheduling of examinations. It should be able to schedule room, students, invigilators collectively.
The system should balance a students’ exam timetables. It should make best use of physical resources, rooms, staff and invigilating across multiple campuses.
Description of renewals:
The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), 2-year periods, up to a maximum of eight (8) years subject to satisfactory performance, business needs and budgetary constraints.
Title of the lot: Publication and Communication Functionality
Lot number: 3
Short description:
Lot 3: Publication and Communication Functionality
A publishing system is required to publish on the web the class and examination timetable system data. (Lot 1 and lot 2 above). The publication must comply with accessibility standards.
The system must be able to integrate with separate class/examination systems.
The system must have the ability to sync outputs to a personal calendar.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 3
Time of receipt of tenders: 15:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Other type of contracting authority: Education
Contact
Contact point: Hilary Molloy
Internet address: www.gmit.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=170206&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2020/S 133-327016 (2020-07-09)
Contract award notice (2020-08-27)
Object
Scope of the procurement
Short description:
Establishment of a single party framework agreement for provision of a timetable system and ongoing developmentand maintenance. There are three lots: • Lot 1: Classroom Timetable Scheduling • Lot 2: Exam Scheduler • Lot 3: Publication and Communication Functionality.
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Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-08-27 📅
Publication date: 2020-09-01 📅
Identifiers
Notice number: 2020/S 169-409726
Refers to notice: 2020/S 133-327016
OJ-S issue: 169
Additional information
The tender is being cancelled but it is envisaged that it will be re-advertised within the next two weeks. GMIT have identified a need for a change to the scope of the framework, to meet it’s requirements, which warrants a new procurement procedure. Apologies for any inconvenience caused.
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Object
Scope of the procurement
Short description:
Establishment of a single party framework agreement for provision of a timetable system and ongoing developmentand maintenance. There are three lots:
• Lot 1: Classroom Timetable Scheduling
• Lot 2: Exam Scheduler
• Lot 3: Publication and Communication Functionality.
Lot 1 — Classroom Timetable Scheduling
Lot 2 — Exam Scheduler
Lot 3 — Publication and Communication Functionality
A publishing system is required to publish on the web the class and examination timetable system data. (Lot 1 and Lot 2 above). The publication must comply with accessibility standards.

Procedure
Award criteria
Quality criterion (name): Didn't get to this stage
Quality criterion (weighting): 80 %
Price (weighting): 20 %
Source: OJS 2020/S 169-409726 (2020-08-27)
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