Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are three lots:
Lot 1: Classroom Timetable Scheduling;
Lot 2: Exam Scheduler;
Lot 3: Publication and Communication functionality.
Deadline
The time limit for receipt of tenders was 2020-08-10.
The procurement was published on 2020-07-09.
Object Scope of the procurement
Title:
“Establishment of a Single Party Framework Agreement for Provision of a Timetable System and Ongoing Development and Maintenance. There are Three Lots”
Products/services: Scheduling software development services📦
Short description:
“Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are three lots:
Lot...”
Short description
Establishment of a single party framework agreement for provision of a timetable system and ongoing development and maintenance. There are three lots:
Lot 1: Classroom Timetable Scheduling;
Lot 2: Exam Scheduler;
Lot 3: Publication and Communication functionality.
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Estimated value excluding VAT: EUR 900 000 💰
Information about lots
Tenders may be submitted for all lots
1️⃣ Scope of the procurement
Title: Classroom Timetable Scheduling
Title
Lot Identification Number: 1
Description
Additional products/services: Publications📦
Additional products/services: Timetables📦
Additional products/services: Examination tables📦
Additional products/services: Scheduling software development services📦
Place of performance: West🏙️
Description of the procurement:
“Lot 1: Classroom Timetable Scheduling
A centralised class timetable system is required for all undergraduate and postgraduate programmes across all...”
Description of the procurement
Lot 1: Classroom Timetable Scheduling
A centralised class timetable system is required for all undergraduate and postgraduate programmes across all campuses. The system should have the ability to schedule resources such as rooms, students, staff collectively.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), two-year periods, up to a maximum of eight...”
Description of renewals
The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), two-year periods, up to a maximum of eight (8) years subject to satisfactory performance, business needs and budgetary constraints.
Show more Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
2️⃣ Scope of the procurement
Title: Exam Scheduler
Title
Lot Identification Number: 2
Description
Description of the procurement:
“Lot 2: Exam scheduler
A centralised examination system is required to facilitate the scheduling of examinations. It should be able to schedule room,...”
Description of the procurement
Lot 2: Exam scheduler
A centralised examination system is required to facilitate the scheduling of examinations. It should be able to schedule room, students, invigilators collectively.
The system should balance a students’ exam timetables. It should make best use of physical resources, rooms, staff and invigilating across multiple campuses.
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Description of renewals:
“The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), 2-year periods, up to a maximum of eight...”
Description of renewals
The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), 2-year periods, up to a maximum of eight (8) years subject to satisfactory performance, business needs and budgetary constraints.
3️⃣ Scope of the procurement
Title: Publication and Communication Functionality
Title
Lot Identification Number: 3
Description
Description of the procurement:
“Lot 3: Publication and Communication Functionality
A publishing system is required to publish on the web the class and examination timetable system data....”
Description of the procurement
Lot 3: Publication and Communication Functionality
A publishing system is required to publish on the web the class and examination timetable system data. (Lot 1 and lot 2 above). The publication must comply with accessibility standards.
The system must be able to integrate with separate class/examination systems.
The system must have the ability to sync outputs to a personal calendar.
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Competitive procedure with negotiation
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-08-10
15:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Complementary information Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
Source: OJS 2020/S 133-327016 (2020-07-09)
Contract award notice (2020-08-27) Object Scope of the procurement
Title:
“Establishment of a Single Party Framework Agreement for Provision of a Timetable System and Ongoing development and Maintenance. There are Three Lots”
Short description:
“Establishment of a single party framework agreement for provision of a timetable system and ongoing developmentand maintenance. There are three lots:
• Lot...”
Short description
Establishment of a single party framework agreement for provision of a timetable system and ongoing developmentand maintenance. There are three lots:
• Lot 1: Classroom Timetable Scheduling
• Lot 2: Exam Scheduler
• Lot 3: Publication and Communication Functionality.
Show more Information about lots
This contract is divided into lots ✅ Description
Description of the procurement:
“Lot 1 — Classroom Timetable Scheduling
A centralised class timetable system is required for all undergraduate and postgraduate programmes across all...”
Description of the procurement
Lot 1 — Classroom Timetable Scheduling
A centralised class timetable system is required for all undergraduate and postgraduate programmes across all campuses. The system should have the ability to schedule resources such as rooms, students, staff collectively.
Show more Award criteria
Quality criterion (name): Didn't get to this stage
Quality criterion (weighting): 80 %
Price (weighting): 20 %
Description
Description of the procurement:
“Lot 2 — Exam Scheduler
A centralised examination system is required to facilitate the scheduling of examinations. It should be able to schedule room,...”
Description of the procurement
Lot 2 — Exam Scheduler
A centralised examination system is required to facilitate the scheduling of examinations. It should be able to schedule room, students, invigilators collectively.
The system should balance a students’ exam timetables. It should make best use of physical resources, rooms, staff and invigilating across multiple campuses.
Show more
Description of the procurement:
“Lot 3 — Publication and Communication Functionality
A publishing system is required to publish on the web the class and examination timetable system data....”
Description of the procurement
Lot 3 — Publication and Communication Functionality
A publishing system is required to publish on the web the class and examination timetable system data. (Lot 1 and Lot 2 above). The publication must comply with accessibility standards.
The system must be able to integrate with separate class/examination systems.
The system must have the ability to sync outputs to a personal calendar.
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2020/S 133-327016
Award of contract
1️⃣
Contract Number: 1
Title: Classroom Timetable Scheduling
Information on non-award
Other reasons (discontinuation of procedure)
2️⃣
Contract Number: 2
Title: Exam Scheduler
3️⃣
Contract Number: 3
Title: Publication and Communication Functionality
Complementary information Additional information
“The tender is being cancelled but it is envisaged that it will be re-advertised within the next two weeks. GMIT have identified a need for a change to the...”
The tender is being cancelled but it is envisaged that it will be re-advertised within the next two weeks. GMIT have identified a need for a change to the scope of the framework, to meet it’s requirements, which warrants a new procurement procedure. Apologies for any inconvenience caused.
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Source: OJS 2020/S 169-409726 (2020-08-27)