The Provision of an Off the Shelf SaaS Programme and Project Management Information Solution

Electricity Supply Board (ESB)

A strategic decision has been taken to implement a programme and project management information solution to support consistent management and delivery of projects across ESB. It is anticipated that the solution will provide a single solution for portfolio, programme and project data collection, project management, project control maintenance and reporting. The solution must allow for roll up of information from a single source of data entry to project, programme and portfolio levels. The proposed timeline for contract signing is Q4, 2019. The intention is to implement the solution on a phased basis from Q1 2020 onwards.
To this end, ESB intends to procure a contract to supply, implement and support a Cloud SaaS programme and project management information solution. This solution will be rolled out across the following business areas generation and trading, engineering and major projects and ESB networks.

Deadline

The time limit for receipt of tenders was 2019-05-17. The procurement was published on 2019-04-15.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Cora Systems

Who?

• Electricity Supply Board (ESB)

What?

• IT services: consulting, software development, Internet and support

Where?

• Éire/Ireland › Ireland

Procurement history

Date	Document
2019-04-15	Contract notice
2021-06-30	Contract award notice

Contract notice (2019-04-15)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Reference number: SSCON4032
Short description:

A strategic decision has been taken to implement a programme and project management information solution to support consistent management and delivery of projects across ESB. It is anticipated that the solution will provide a single solution for portfolio, programme and project data collection, project management, project control maintenance and reporting. The solution must allow for roll up of information from a single source of data entry to project, programme and portfolio levels. The proposed timeline for contract signing is Q4, 2019. The intention is to implement the solution on a phased basis from Q1 2020 onwards. To this end, ESB intends to procure a contract to supply, implement and support a Cloud SaaS programme and project management information solution. This solution will be rolled out across the following business areas generation and trading, engineering and major projects and ESB networks.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: IT services: consulting, software development, Internet and support 📦
Place of performance
NUTS region: Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board (ESB)
Postal address: 2 Gateway
Postal code: East Wall Road
Postal town: Dublin 3
Contact
Internet address: http://www.esb.ie 🌏
E-mail: stephen.lawton@esb.ie 📧
Phone: +353 17026836 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145505&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145505&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-04-15 📅
Submission deadline: 2019-05-17 📅
Publication date: 2019-04-17 📅
Identifiers
Notice number: 2019/S 076-182013
OJ-S issue: 76
Additional information

Please refer to the individual instructions for submission of bids relevant to each tender issued via the system.

Object
Scope of the procurement
Short description:

To this end, ESB intends to procure a contract to supply, implement and support a Cloud SaaS programme and project management information solution. This solution will be rolled out across the following business areas generation and trading, engineering and major projects and ESB networks.

ESB is inviting expressions of interest from applicants to provide an off the shelf SaaS programme and project management information solution.

Indicative number of users for this solution over 3 years will be approx. 400 managing approx. 1000 projects.

It is proposed that the contract will provide service options under the following headings:

Cloud software service: the provision of a reliable cloud solution. This service will include both the cloud software functionality itself as well as associated licensing requirements.

Implementation services: The provision of services which will work closely with ESB’s PMO and IT teams to configure and implement this cloud software service.

Ongoing support services: the provision of ongoing support for the cloud software relating to the implemented programme and project management information solution.

The programme and project management information solution will be required to deliver key capabilities such as:

— portfolio, programme and project management,

— demand and capacity (resource management),

— governance,

— project management framework stage gates such as the example below:

—— start,

—— initiate,

—— plan,

—— execute and control,

—— close.

— risk and issue management,

— KPI reporting,

— quality assurance and compliance,

— input and extract data to and from the product from MS Project, MS Project Server and Primavera and ability to input and extract data from other MS Office Applications,

— ability to integrate with document management solutions such as SharePoint,

— training and service support of the product including online video tutorials.

The key aspects of the solution are as follows:

— a proven solution already in service in companies of a similar size and scale to the ESB organisation,

— the proposed cloud programme and project management information solution must have seamless integration capabilities to ESB’s on premise S/4 HANA platform key modules below:

—— finance.

— the cloud software service must incorporate a data security model and be compliant with relevant statutory legislation regarding data protection and security of information.

Please note, if the principal contractor is not the supplier of the product ESB retains the right to have annual licence and maintenance contract directly with the product owner at end of contract period.

Each key service outlined above will be described in more detail in the PQQ. Please note the contract will be awarded on the basis of the most economically advantageous tender (MEAT).

The successful provider will already have delivered a similar solution to industries to the scale and requirements that are being sought by ESB.

A full appreciation of the ESB company can be viewed at the following internet address: http://www.esb.ie

Duration: 36 months
Description of options:

It is envisaged the term of the contract commences on the date when services commence and shall be for a period of up to 36 months with an option to extend after the initial period exercisable for a further period up to 24 months from the expiry of the initial period, for a total contract period of 60 months.

Additional information:

Please refer to the individual instructions for submission of bids relevant to each tender issued via the system.

Place of performance
Main site or place of performance: Dublin

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 149405

Economic and financial standing:

As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 149405

Contract execution
Deposits and guarantees required: Will be set out in the RFT.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Will be set out in the RFT.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 149405

Contract performance conditions:

As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 149405

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Stephen Lawton
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=145505&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders website (http://www.etenders.gov.ie/) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (http://www.etenders.gov.ie/) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that candidates are tax compliant;

6) If for any reason it is not possible to admit to the contract one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract, the contracting entity reserves the right to invite the next highest scoring tenderer to join the contract and/or deliver the contract as appropriate to the circumstances pertaining to said contract;

7) At its absolute discretion, the contracting entity may elect to terminate this procurement process at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition;

10) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting entity reserves the right to invite at least 5, subject to that number qualifying.

Complementary information
Review body
Name: Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Name: Supplier's own legal advisor
Postal town: Ireland
Source: OJS 2019/S 076-182013 (2019-04-15)

Contract award notice (2021-06-30)
Object
Scope of the procurement
Short description:

A strategic decision has been taken to implement a programme and project management information solution to support consistent management and delivery of projects across ESB. It is anticipated that the solution will provide a single solution for portfolio, programme and project data collection, project management, project control maintenance and reporting. The solution must allow for roll up of information from a single source of data entry to project, programme and portfolio levels. The proposed timeline for contract signing is Q4, 2019. The intention is to implement the solution on a phased basis from Q1 2020 onwards. To this end, ESB intends to procure a contract to supply, implement and support a Cloud SaaS Programme and Project Management Information Solution. This solution will be rolled out across the following business areas Generation and Trading, Engineering and Major Projects and ESB Networks.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2021-06-30 📅
Publication date: 2021-07-05 📅
Identifiers
Notice number: 2021/S 127-338219
Refers to notice: 2019/S 076-182013
OJ-S issue: 127

Object
Scope of the procurement
Short description:

To this end, ESB intends to procure a contract to supply, implement and support a Cloud SaaS Programme and Project Management Information Solution. This solution will be rolled out across the following business areas Generation and Trading, Engineering and Major Projects and ESB Networks.

ESB is inviting expressions of interest from Applicants to provide an off the shelf SaaS Programme and Project Management Information Solution.

Cloud Software Service – The provision of a reliable Cloud solution. This service will include both the Cloud Software functionality itself as well as associated licensing requirements.

Implementation Services – The provision of services which will work closely with ESB’s PMO and IT teams to configure and implement this Cloud Software service.

Ongoing Support Services – The provision of ongoing support for the Cloud software relating to the implemented Programme & Project Management Information Solution.

The Programme and Project Management Information Solution will be required to deliver key capabilities such as:

• portfolio, programme and project management;

• demand and capacity (resource management);

• governance;

• project management framework stage gates such as the example below:

— start,

— initiate,

— plan,

— Execute and control,

— close.

• risk and issue management;

• KPI Reporting;

• quality assurance and compliance;

• input and extract data to and from the product from MS Project, MS Project Server and Primavera and ability to input and extract data from other MS Office Applications;

• ability to Integrate with document management solutions such as SharePoint;

• training and Service Support of the product including online video tutorials.

• a proven solution already in service in companies of a similar size and scale to the ESB Organisation;

• the proposed Cloud Programme and Project Management Information Solution must have seamless integration capabilities to ESB’s on premise S/4 HANA platform key modules below:

— Finance

• the Cloud Software service must incorporate a data security model and be compliant with relevant statutory legislation regarding data protection and security of information.

A full appreciation of the ESB company can be viewed at the following internet address: - http://www.esb.ie

Place of performance
Main site or place of performance: Dublin.

Award of contract
Date of contract conclusion: 2021-01-12 📅
Name: Cora Systems
National registration number: IE307481
Postal address: Unit 7 Mercantile Plaza, Bridge Street
Postal town: Carrick-on-Shannon
Postal code: N41 HK23
Country: Ireland 🇮🇪
Phone: +353 719622078 📞
E-mail: jdeane@corasystems.com 📧
Internet address: http://www.corasystems.com 🌏

Reference
Additional information

2) This is the sole call for competition for this service.

3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant.

10) At section II.2.9) we have indicated that 5 will be invited to tender, please note that the contracting entity reserves the right to invite at least 5, subject to that number qualifying.

Complementary information
Body responsible for mediation procedures
Name: Not Applicable
Postal town: Not Applicable
Country: Ireland 🇮🇪
Service from which information about the review procedure may be obtained
Name: Suppliers own legal advisor
Source: OJS 2021/S 127-338219 (2021-06-30)

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