The supply of a new security and circulation system based on Radio Frequency Identification (RFID) technology to assist in the management of all print materials that reside in, or move through, the modern reading rooms at Trinity College. The RFID system will significantly improve user experience and enable better management and understanding of the use of Library collections. RFID should allow for the expansion and enrichment of the self-service environment, improving the capacity to tailor services to meet specific needs, and more generally, to better analyse, understand and manage the use of collections. The new system should also provide a means of circulating Library materials in a secure and controlled manner.
Deadline
The time limit for receipt of tenders was 2019-07-22.
The procurement was published on 2019-06-21.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: TCD — RFT for the Supply of an RFID System for the Library
BDB058C
Products/services: Library management system📦
Short description:
“The supply of a new security and circulation system based on Radio Frequency Identification (RFID) technology to assist in the management of all print...”
Short description
The supply of a new security and circulation system based on Radio Frequency Identification (RFID) technology to assist in the management of all print materials that reside in, or move through, the modern reading rooms at Trinity College. The RFID system will significantly improve user experience and enable better management and understanding of the use of Library collections. RFID should allow for the expansion and enrichment of the self-service environment, improving the capacity to tailor services to meet specific needs, and more generally, to better analyse, understand and manage the use of collections. The new system should also provide a means of circulating Library materials in a secure and controlled manner.
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Estimated value excluding VAT: EUR 325 000 💰
Information about lots
Tenders may be submitted for all lots
2️⃣ Scope of the procurement
Title: Lot 2: Supply of Equipment and System Design
Title
Lot Identification Number: 2
Description
Description of the procurement: RFID Library System.
3️⃣ Scope of the procurement
Title: Lot 3: Tagging Service
Title
Lot Identification Number: 3
4️⃣ Scope of the procurement
Title: Lot 4: Supply of Archival Standard Tags
Title
Lot Identification Number: 4
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: Please see RFT document for further details.
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: Please see RFT document for further details.
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-07-22
14:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2019-07-22
14:00 📅
Complementary information Review body
Name: Office of the High Court
Postal address: Four Courts Ground Floor, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
Source: OJS 2019/S 120-293402 (2019-06-21)
Contract award notice (2019-12-20) Object Scope of the procurement
Short description:
“The supply of a new security and circulation system based on Radio Frequency Identification (RFID) technology to assist in the management of all print...”
Short description
The supply of a new security and circulation system based on Radio Frequency Identification (RFID) technology to assist in the management of all print materials that reside in, or move through, the modern reading rooms at Trinity College. The RFID system will significantly improve user experience and enable better management and understanding of the use of Library collections. RFID should allow for the expansion and enrichment of the self-service environment, improving the capacity to tailor services to meet specific needs, and more generally, to better analyse, understand and manage the use of collections. The new system should also provide a means of circulating library materials in a secure and controlled manner.
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Total value of the procurement (excluding VAT): EUR 324 879 💰
Information about lots
This contract is divided into lots ✅ Description
Main site or place of performance: Trinity College Dublin.
Description of the procurement: RFID library system.
Award criteria
Price
Information about options
Options ✅
Description of options:
“Please note, the education procurement service, on behalf of public sector bodies, reserve the right to purchase up to an additional three (3) RFID Systems...”
Description of options
Please note, the education procurement service, on behalf of public sector bodies, reserve the right to purchase up to an additional three (3) RFID Systems (or individual lots), if such a need arises within 24 months, commencing from the award notification date.
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Description of options:
“Please note, the education procurement service, on behalf of public sector bodies, reserve the right to purchase up to an additional three (3) RFID systems...”
Description of options
Please note, the education procurement service, on behalf of public sector bodies, reserve the right to purchase up to an additional three (3) RFID systems (or individual lots), if such a need arises within 24 months, commencing from the award notification date.
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Description of options:
“Please note, the Education procurement service, on behalf of public sector bodies, reserve the right to purchase up to an additional three (3) RFID systems...”
Description of options
Please note, the Education procurement service, on behalf of public sector bodies, reserve the right to purchase up to an additional three (3) RFID systems (or individual lots), if such a need arises within 24 months, commencing from the award notification date.
Procedure Administrative information
Previous publication concerning this procedure: 2019/S 120-293402
Award of contract
1️⃣
Contract Number: 1
Title: Lot 1: Supply of Tags
Date of conclusion of the contract: 2019-10-10 📅
Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: Bibliotheca
National registration number: N/a
Postal address: Landmark House
Postal town: Stockport
Postal code: Station Road
Country: United Kingdom 🇬🇧
Phone: +44 1614981140📞
E-mail: tenders-uk@bibliotheca.com📧
Region: United Kingdom 🏙️
URL: http://www.bibliotheca.com🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 63 000 💰
2️⃣
Contract Number: 2
Title: Lot 2: Supply of Equipment and System Design
Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received by electronic means: 1
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 130 000 💰
3️⃣
Contract Number: 3
Title: Lot 3: Tagging Service
Date of conclusion of the contract: 2019-12-12 📅
Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 2
Name and address of the contractor
Name: Tagline Ltd
National registration number: IE3284236 WH
Postal address: 10 Hyde Park
Postal town: Dalkey
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 872368927📞
E-mail: skelly@tagl.ie📧
Region: Éire/Ireland🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 75 000 💰
4️⃣
Contract Number: 4
Title: Lot 4: Supply of Archival Standard Tags
Date of conclusion of the contract: 2019-12-19 📅
Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Interleaf Technology Ltd
National registration number: IE8267622V
Postal address: 55/57 Southern Cross Business Park
Postal town: Bray
Postal code: Boghall Road
Phone: +353 12865855📞
E-mail: bc@interleaf.ie📧
Fax: +353 12865899 📠
URL: http://www.interleaf.ie🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 55 000 💰
Source: OJS 2019/S 248-612889 (2019-12-20)
Contract award notice (2021-05-07) Contracting authority Name and addresses
Name: Trinity College Dublin
Postal address: 58 Hazelwood
Postal town: Dublin
Postal code: Dublin 2
Contact person: Kevin Ryan
E-mail: kevin.ryan@tcd.ie📧
Region: Dublin🏙️
URL: www.tcd.ie🌏
Object Scope of the procurement
Title: Supply of Archive Grade RFID Tags
Products/services: Library automation equipment📦
Short description:
“For transparency, Trinity College Dublin issues this notice addressing a contract with a value below EU threshold that is awarded to Interleaf Technology...”
Short description
For transparency, Trinity College Dublin issues this notice addressing a contract with a value below EU threshold that is awarded to Interleaf Technology Ltd. for supply of Archival RFID Tags and associated encoding services. The contract has been awarded through a wholly owned subsidiary responsible for the library project. This requirement was previously addressed under a Framework agreement, established under Lot 4 of tender reference RFT 152970, published on 23 June 2019. The framework agreement is approaching the advertised budget due to changes in scope of the library RFID project and therefore Trinity College Dublin openly declares the award of a further contract for technical reasons as specified in II.2.4) below.
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Total value of the procurement (excluding VAT): EUR 190 000 💰
Description
Place of performance: Dublin🏙️
Main site or place of performance: Dublin.
Description of the procurement:
“Trinity College Dublin issues this notice addressing a contract with a value below EU threshold that is awarded to Interleaf Technology Ltd. for supply of...”
Description of the procurement
Trinity College Dublin issues this notice addressing a contract with a value below EU threshold that is awarded to Interleaf Technology Ltd. for supply of archive grade RFID tags. The direct award is conducted with reference to Article 32(5)b of Directive 2014/24/EU. Specifically, the negotiated procedure without prior publication for public supply contracts for additional deliveries which constitute the extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in disproportionate technical difficulties in operation and maintenance. It is noted that the length of this contract will not exceed 3 years.
Interleaf Technology Ltd. were awarded the tender for Lot 4 of previous RFT 152970 based on:
• a proposal which provided full assurance regarding knowledge of the product, product deployment and related service delivery. This extended to the adhesive method used for the RFID tags given the sensitive nature of archive items.
• the product proposed could be configured as requested by the Library of Trinity College Dublin to achieve customisation. This customisation has been implemented and the product is also delivered pre-encoded, and pre-printed with both branding and barcode.
• the ability to guarantee provision of services to achieve an uninterrupted supply chain, with agreed lead times.
After extensive testing, Interleaf’s initial delivered supply of archival-grade HF RFID tags have been approved for use with TCD’s collections by TCD Library’s Preservation and Conservation Department.
For the reasons outlined above, Trinity College Dublin has awarded a contract to Interleaf Technology Ltd. to ensure the extension of existing supplies and eliminate the disproportionate technical difficulties in operation of a contract with an alternative supplier.
Furthermore, any delay in the purchase of tags arising from the requirement to approve alternative technical solutions is highly likely to result in a minimum lead time of 6 months to design, approve, manufacture and deliver the tags.
Procedure Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive
Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union (explanation):
“In consideration of Regulation 32(5)b of S.I. No 284 of 2016, and in the interests of transparency, Trinity College Dublin is publishing this contract...”
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union (explanation)
In consideration of Regulation 32(5)b of S.I. No 284 of 2016, and in the interests of transparency, Trinity College Dublin is publishing this contract notice. Specifically, the negotiated procedure without prior publication for public supply contracts for additional deliveries which constitute the extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in disproportionate technical difficulties in operation and maintenance. Specifically, the contract renewal constitutes additional deliveries by the original supplier. The primary component pertains to the purchase of additional archival RFID tags (supplies) with a secondary encoding and support requirement. A change of supplier would oblige the contracting authority to acquire material having different technical characteristics which would result in disproportionate technical difficulties in operation.
Award of contract
Date of conclusion of the contract: 2021-05-07 📅
Name and address of the contractor
Postal address: 55/57 Southern Cross Business Park, Boghall Road
Postal code: Wicklow
Region: Dublin🏙️ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 190 000 💰
Total value of the contract/lot: EUR 190 000 💰
Complementary information Review body
Name: High Court
Source: OJS 2021/S 092-238001 (2021-05-07)