Supply and Installation of Exhibition Production, Installation and Maintenance Services to The Irish National Stud DAC

Irish National Stud DAC

The Irish National Stud DAC is located at Tully, Kildare, Co. Kildare and incorporates a visitors centre, student quarters, stud office, restaurant, playground building, and numerous farm buildings and remote offices located on the 893-acre farm, with 55 employees on site 5 days a week, and a skeleton staff working weekends.
The contract requires an all-inclusive, multidisciplinary provider to execute the production, installation and maintenance of:
— graphics (including printing on wood substrates),
— touchscreen exhibits,
— audiovisuals,
— lighting,
— ambient soundscapes,
— all hardware,
— hands-on interactives,
— set dressing,
— exhibition furniture and unit fabrication,
— model-making,
— hand-held device hardware, software and infrastructure (< 30 cm positioning accuracy),
— mechanical ride,
— show control system to.

Deadline

The time limit for receipt of tenders was 2019-02-07. The procurement was published on 2019-01-23.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2019-01-23 Contract notice
2019-10-22 Contract award notice
Contract notice (2019-01-23)
Object
Scope of the procurement
Title: Museum-exhibition services
Reference number: INS/JAN19/2/DD
Short description:
The Irish National Stud DAC is located at Tully, Kildare, Co. Kildare and incorporates a visitors centre, student quarters, stud office, restaurant, playground building, and numerous farm buildings and remote offices located on the 893-acre farm, with 55 employees on site 5 days a week, and a skeleton staff working weekends. The contract requires an all-inclusive, multidisciplinary provider to execute the production, installation and maintenance of: — graphics (including printing on wood substrates), — touchscreen exhibits, — audiovisuals, — lighting, — ambient soundscapes, — all hardware, — hands-on interactives, — set dressing, — exhibition furniture and unit fabrication, — model-making, — hand-held device hardware, software and infrastructure (< 30 cm positioning accuracy), — mechanical ride, — show control system to.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Museum-exhibition services 📦
Additional CPV: Exhibition equipment 📦
Place of performance
NUTS region: Mid-East 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Irish National Stud DAC
Postal address: Tully
Postal code: Kildare
Postal town: Co Kildare
Contact
Internet address: https://irishnationalstud.ie/ 🌏
E-mail: ddowney@irishnationalstud.ie 📧
Phone: +353 45521251 📞
Fax: +353 45522129 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=141093&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=141093&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-01-23 📅
Submission deadline: 2019-02-07 📅
Publication date: 2019-01-25 📅
Identifiers
Notice number: 2019/S 018-037885
OJ-S issue: 18
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Establishment of this contract will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all subcontractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to conclude contracts with the tenderer invited following the conclusion of this competitive process, the Contracting Authority reserves the right to invite the next highest scoring tenderer to conclude contracts as appropriate. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, or any contract awarded at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Short description:
The Irish National Stud DAC is located at Tully, Kildare, Co. Kildare and incorporates a visitors centre, student quarters, stud office, restaurant, playground building, and numerous farm buildings and remote offices located on the 893-acre farm, with 55 employees on site 5 days a week, and a skeleton staff working weekends.
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The contract requires an all-inclusive, multidisciplinary provider to execute the production, installation and maintenance of:
— graphics (including printing on wood substrates),
— touchscreen exhibits,
— audiovisuals,
— lighting,
— ambient soundscapes,
— all hardware,
— hands-on interactives,
— set dressing,
— exhibition furniture and unit fabrication,
— model-making,
— hand-held device hardware, software and infrastructure (< 30 cm positioning accuracy),
— mechanical ride,
— show control system to.
Estimated total value: 1 050 000 EUR 💰
Short description: — hands-on interactives
Estimated value excluding VAT: 1 050 000 EUR 💰
Duration: 12 months
Place of performance
Main site or place of performance: The Irish National Stud, Tully, Co Kildare.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As per qualification questionnaire. available to download from etenders.gov.ie
Technical and professional ability: As per qualification questionnaire. available to download from etenders.gov.ie
Minimum level(s) of standards: As per qualification questionnaire. available to download from etenders.gov.ie
Contract execution
Contract performance conditions: As per qualification questionnaire. available to download from etenders.gov.ie

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Accelerated procedure:
The reason for shortening the period for a response to this questionnaire is to maintain the timeframe for the delivery of the overall project and to fulfil contractual arrangements in relation to delivery of this project.
Time of receipt of tenders: 15:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: David Downey
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/583 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=141093&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.
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2) This is the sole call for competition for this service.
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Establishment of this contract will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that candidates and all subcontractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to conclude contracts with the tenderer invited following the conclusion of this competitive process, the Contracting Authority reserves the right to invite the next highest scoring tenderer to conclude contracts as appropriate. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
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7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, or any contract awarded at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended.
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9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: High Court
Postal address: Dublin
Postal town: Dublin IE
Country: Ireland 🇮🇪
Information about review deadlines:
Statutory instrument No. 130 of 2010 (the Irish remedies regulations) provides that review procedures are available in the high court to a person who has or has had an interest in obtaining the contract agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that reviewable public contract.
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Source: OJS 2019/S 018-037885 (2019-01-23)
Contract award notice (2019-10-22)
Object
Scope of the procurement
Short description:
The Irish National Stud DAC is located at Tully, Kildare, Co. Kildare and incorporates a Visitors Centre, student quarters, stud office, restaurant, playground building, and numerous farm buildings and Remote offices located on the 893-acre farm, with 55 employees on site 5 days a week, and a skeleton staff working weekends. The contract requires an all-inclusive, multidisciplinary provider to execute the production, installation and maintenance of: — graphics (including printing on wood substrates), — touchscreen exhibits, — audiovisuals, — lighting, — ambient soundscapes, — all Hardware, — hands-on interactives, — set dressing, — exhibition furniture and unit fabrication, — modelmaking, — hand-held device hardware, software and infrastructure (<30 cm positioning accuracy), — mechanical ride, — show control system to.
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Total value of the procurement: 1 150 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Tully, Co. Kildare
Postal town: Kildare

Reference
Dates
Date dispatched: 2019-10-22 📅
Publication date: 2019-10-25 📅
Identifiers
Notice number: 2019/S 207-504197
Refers to notice: 2019/S 018-037885
OJ-S issue: 207
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; 4) Establishment of this contract will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition; 6) If for any reason it is not possible to conclude contracts with the tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to conclude contracts as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
Show more

Object
Scope of the procurement
Short description:
The Irish National Stud DAC is located at Tully, Kildare, Co. Kildare and incorporates a Visitors Centre, student quarters, stud office, restaurant, playground building, and numerous farm buildings and Remote offices located on the 893-acre farm, with 55 employees on site 5 days a week, and a skeleton staff working weekends.
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— all Hardware,
— modelmaking,
— hand-held device hardware, software and infrastructure (<30 cm positioning accuracy),
The Irish National Stud DAC is located at Tully, Kildare, Co. Kildare and incorporates a visitors centre, student quarters, stud office, restaurant, playground building, and numerous farm buildings and remote offices located on the 893-acre farm, with 55 employees on site five days a week, and a skeleton Staff working weekends.
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— hand-held device hardware, software and Infrastructure (<30 cm positioning accuracy),
Place of performance
Main site or place of performance: The Irish National Stud, Tully, Co. Kildare

Procedure
Award criteria
Quality criterion (name): Methodology for the delivery of proposed solution
Quality criterion (weighting): 15
Quality criterion (name): Proposed contract management methodology
Quality criterion (weighting): 10
Quality criterion (name): Proposed project management methodology
Proposed programme for the delivery of the project
Technical merit of proposed solution
Quality criterion (weighting): 40
Price (weighting): 10:

Award of contract
Date of contract conclusion: 2019-07-17 📅
Name: Hypsos BV
National registration number: 004338285
Postal address: Centurioban 220, 3769 AV Soesterberg, The Netherlands
Postal town: 3769 AV Soesterberg
Postal code: Centurioban 220
Country: Netherlands 🇳🇱
Phone: +31 653254629 📞
E-mail: m.v.drieberge@hypsos.com 📧
Country: Oost-Nederland 🏙️
Internet address: www.hypsos.com 🌏
Total value of the procurement: 1 136 000 EUR 💰
Information about tenders
Number of tenders received: 3

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
Show more
2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Establishment of this contract will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition;
6) If for any reason it is not possible to conclude contracts with the tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to conclude contracts as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
Show more
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
Show more

Complementary information
Review body
Information about review deadlines:
Statutory instrument No 130 of 2010 (the Irish remedies regulations) provides that review procedures are available in the high court to a person who has or Has had an interest in obtaining the contract agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that reviewable public contract.
Show more
Source: OJS 2019/S 207-504197 (2019-10-22)
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