Research Grant Management/Current Research Information Systems (RGM-CRIS) and Associated Services and Support
HEAnet CLG
Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The education sector in Ireland has an ongoing requirement for RGM-CRIS services across the country. The purpose of this framework agreement is to allow HEAnet and its member institutions purchase RGM-CRIS services, including support and value-added services (hereafter referred to as the required services) in support of operations. Cloud/managed hosted solutions are sought. Tenderers may also provide information in relation to customer-hosted solutions. Self-hosted solutions will not form a part of the evaluation process for admittance to the framework. It is intended to set up a multi-supplier, multiple lot framework.
DeadlineThe time limit for receipt of tenders was 2020-01-13. The procurement was published on 2019-12-06.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
- โข Clarivate Analytics
- โข Clarivate Analytics
- โข Digital Science and Research Solutions Inc
- โข Digital Science and Research Solutions Inc
- โข Elsevier
- โข Elsevier
- โข Smartsimple Software Ireland Ltd
- โข Vidatum Ltd
- โข Worktribe Ltd
- โข Worktribe Ltd
- โข HEAnet CLG
- โข Industry specific software package โบ Educational software package
- โข Information systems or technology strategic review and planning services โบ Information technology services
- โข IT services: consulting, software development, Internet and support โบ Computer-related services
- โข รire/Ireland
| Date | Document |
|---|---|
| 2019-12-06 | Contract notice |
| 2019-12-11 | Additional information |
| 2020-04-21 | Contract award notice |
| 2025-02-19 | Contract award notice |
Object
Scope of the procurement
Title: Information technology services
Reference number: RGM-CRIS 2019
Short description:
โResearch Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The education sector in Ireland has an...โ
Notice metadata
Original language: English ๐ฃ๏ธ
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Information technology services ๐ฆ
Additional CPV: Software package and information systems ๐ฆ
Place of performance
NUTS region: รire/Ireland ๐๏ธ
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland ๐ฎ๐ช
Awarding authority type: Body governed by public law
Awarding authority name: HEAnet CLG
Postal address: 1st Floor, 5 George's Dock, IFSC
Postal town: Dublin 1
Contact
Internet address: http://www.heanet.ie ๐
E-mail: tenders@heanet.ie ๐ง
Phone: +353 16609040 ๐
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=159394&B=ETENDERS_SIMPLE ๐
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=159394&B=ETENDERS_SIMPLE ๐
Reference
Dates
Date dispatched: 2019-12-06 ๐
Submission deadline: 2020-01-13 ๐
Publication date: 2019-12-10 ๐
Identifiers
Notice number: 2019/S 238-584217
OJ-S issue: 238
Additional information
โThis framework is divided into 5 lots. See documents for more details.โ
Object
Scope of the procurement
Estimated total value: 10 000 000 EUR ๐ฐ
Estimated value excluding VAT: 10 000 000 EUR ๐ฐ
Duration: 48 months
Description of options:
โDiffering SLAs will be accepted.โ
Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 15
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Tender validity period: 2021-01-13 ๐
Tender opening date: 2020-01-13 ๐
Tender opening time: 12:00
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Tenders team
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1118 ๐
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=159394&B=ETENDERS_SIMPLE ๐
Complementary information
Review body
Name: The High Court
Postal town: Dublin 7
Country: Ireland ๐ฎ๐ช
Source: OJS 2019/S 238-584217 (2019-12-06)
Object
Scope of the procurement
Short description:
โResearch Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The education sector in Ireland has an...โ
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Computer-related services ๐ฆ
Contracting authority
Identity
Postal address: 1st Floor,5 George's Dock, IFSC
Postal code: Dublin
Reference
Dates
Date dispatched: 2019-12-11 ๐
Publication date: 2019-12-16 ๐
Identifiers
Notice number: 2019/S 242-595568
Refers to notice: 2019/S 238-584217
OJ-S issue: 242
Source: OJS 2019/S 242-595568 (2019-12-11)
Object
Scope of the procurement
Short description:
โResearch Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The Education sector in Ireland has an...โ
Total value of the procurement: 1 831 312 EUR ๐ฐ
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Reference
Dates
Date dispatched: 2020-04-21 ๐
Publication date: 2020-04-24 ๐
Identifiers
Notice number: 2020/S 081-191451
OJ-S issue: 81
Additional information
โThis framework is divided into five lots. See documents for more details.โ
Object
Scope of the procurement
Lot number: 1
Procedure
Award criteria
Quality criterion (name): Infrastructure
Quality criterion (weighting): 10 %
Quality criterion (name): Integration, professional and training services
Quality criterion (weighting): 12 %
Quality criterion (name): Onbaording services exit strategy
Upgrade and release management
Functionality
Quality criterion (weighting): 16 %
Cost criterion (name): Total cost
Cost criterion (weighting): 30 %
Award of contract
Date of contract conclusion: 2020-03-31 ๐
Name: Clarivate Analytics
National registration number: GB250888089
Postal address: Friars House, 160 Blackfriars Road
Postal town: London
Postal code: SE1 8EZ
Country: United Kingdom ๐ฌ๐ง
Phone: +44 2074334000 ๐
E-mail: john.bainbridge@tr.com ๐ง
Total value of the procurement: 105 780 EUR ๐ฐ
Name: Digital Science and Research Solutions Inc
National registration number: 844857388
Postal address: 625 Massachusetts Avenue Floor 2
Postal town: Cambridge
Postal code: MA 02139
Country: Ireland ๐ฎ๐ช
Phone: +44 7794638019 ๐
E-mail: d.naylor@digital-science.com ๐ง
Total value of the procurement: 485 250 EUR ๐ฐ
Name: Elsevier
National registration number: 33158992
Postal address: Radarweg 29
Postal town: Amsterdam
Postal code: 1043 NX
Country: Netherlands ๐ณ๐ฑ
Phone: +31 610665053 ๐
E-mail: o.creane@elsevier.com ๐ง
Total value of the procurement: 284 378 EUR ๐ฐ
Name: Smartsimple Software Ireland Ltd
National registration number: 9649314V
Postal address: 9 Grattan Business Park, Clonshaugh
Postal town: Dublin
Phone: +353 871469521 ๐
E-mail: bfallon@smartsimple.com ๐ง
Total value of the procurement: 199 500 EUR ๐ฐ
Name: Vidatum Ltd
National registration number: 386588
Postal address: Newmarket House, 108 Patrick Street, Dun Laoghaire
Postal town: Co. Dublin
Phone: +353 872723462 ๐
E-mail: simon.cullen@vidatum.com ๐ง
Total value of the procurement: 194 500 EUR ๐ฐ
Name: Worktribe Ltd
National registration number: N/a
Postal address: Unit 5, 4 Castle Boulevard
Postal town: Nottinghamshire
Phone: +44 8700201760 ๐
E-mail: projects@worktribe.com ๐ง
Total value of the procurement: 561 904 EUR ๐ฐ
Information about tenders
Number of tenders received: 1
2
Source: OJS 2020/S 081-191451 (2020-04-21)
Object
Scope of the procurement
Title: Research Grant Management/Current Research Information Systems (RGM-CRIS) and Associated Services and Support
Short description:
โThis is a re-publication of the original contact award notice ref. 191451-2020 due to an administrative error. Research Grant Management/Current Research...โ
Type of contract: Services
Products/services: IT services: consulting, software development, Internet and support ๐ฆ
Estimated value excluding VAT: 10 000 000 EUR ๐ฐ
Total value of the procurement (excluding VAT): 10 000 000 EUR ๐ฐ
Maximum value of the framework agreements in this notice: 10 000 000 EUR ๐ฐ
Other restrictions on the place of performance: Anywhere in the given country
Information about lots
This contract is divided into lots โ
1๏ธโฃ
Internal identifier: 1
Title: Lot 1
Description of the procurement:
โClarivateโ
Type of contract: Services
Products/services: IT services: consulting, software development, Internet and support ๐ฆ
Country: Ireland ๐ฎ๐ช
Award criteria
Quality criterion (name): Infrastructure, Integration professional and training services, onboarding and exit strategy, upgrade and release management, functionality
Quality criterion (weighting): 70
Price โ
Price (weighting): 30
Title
Lot Identification Number: LOT-0001
2๏ธโฃ
Internal identifier: 2
Title: Lot 2
Description of the procurement:
โElsevierโ
Title
Lot Identification Number: LOT-0002
3๏ธโฃ
Internal identifier: 3
Title: Lot 3
Description of the procurement:
โSmartSimpleโ
Title
Lot Identification Number: LOT-0003
4๏ธโฃ
Internal identifier: 4
Title: Lot 4
Description of the procurement:
โVidatumโ
Title
Lot Identification Number: LOT-0004
5๏ธโฃ
Internal identifier: 5
Title: Lot 5
Description of the procurement:
โDigital Science and Worktribeโ
Title
Lot Identification Number: LOT-0005
Scope of the procurement
Additional products/services: Software package and information systems ๐ฆ
Procedure
Type of procedure
Open procedure โ
Legal basis: Directive 2014/24/EU
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators โ
Award criteria
Weight type: Weight (percentage, exact)
Award of contract
1๏ธโฃ
A contract/lot is awarded โ
Lot Identification Number: LOT-0001
Contract Number: Lot 1 Clarivate
Date of conclusion of the contract: 2020-04-06 ๐
The contract is awarded within a framework agreement โ
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 2 000 000 EUR ๐ฐ
Maximum value of the framework agreement: 10 000 000 EUR ๐ฐ
Re-estimated value of the framework agreement: 2 000 000 EUR ๐ฐ
Tender identifier: Lot 1 Clarivate
Identifier of lot or group of lots: LOT-0001
Name and address of the contractor
Name: Clarivate Analytics
National registration number: GB250888089
Postal code: SE1 8EZ
Postal town: London
Region: Camden and City of London ๐๏ธ
Country: United Kingdom ๐ฌ๐ง
2๏ธโฃ
Lot Identification Number: LOT-0002
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 2 000 000 EUR ๐ฐ
Maximum value of the framework agreement: 10 000 000 EUR ๐ฐ
Re-estimated value of the framework agreement: 2 000 000 EUR ๐ฐ
Tender identifier: Lot 2 Elsevier
Identifier of lot or group of lots: LOT-0002
Name and address of the contractor
Name: Elsevier
National registration number: 33158992
Postal code: 1043 NX
Postal town: Amsterdam
Region: Groot-Amsterdam ๐๏ธ
Country: Netherlands ๐ณ๐ฑ
3๏ธโฃ
Lot Identification Number: LOT-0003
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 2 000 000 EUR ๐ฐ
Maximum value of the framework agreement: 10 000 000 EUR ๐ฐ
Re-estimated value of the framework agreement: 2 000 000 EUR ๐ฐ
Tender identifier: Lot 3 SmartSimple
Identifier of lot or group of lots: LOT-0003
Name and address of the contractor
Name: SmartSimple Software Ireland Ltd
National registration number: 9649314V
Postal code: Dublin 17
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
4๏ธโฃ
Lot Identification Number: LOT-0004
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 2 000 000 EUR ๐ฐ
Maximum value of the framework agreement: 10 000 000 EUR ๐ฐ
Re-estimated value of the framework agreement: 2 000 000 EUR ๐ฐ
Tender identifier: Lot 4 Vidatum
Identifier of lot or group of lots: LOT-0004
Name and address of the contractor
Name: Vidatum Ltd
National registration number: 386588
Postal code: Co Dublin
5๏ธโฃ
Lot Identification Number: LOT-0005
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 1 000 000 EUR ๐ฐ
Maximum value of the framework agreement: 10 000 000 EUR ๐ฐ
Re-estimated value of the framework agreement: 1 000 000 EUR ๐ฐ
Tender identifier: Lot 5 Digital Science
Identifier of lot or group of lots: LOT-0005
Name and address of the contractor
Name: Digital Science and Research Solutions Inc
National registration number: 844857388
Postal code: MA 02139
Postal town: Cambridge
Country: United States ๐บ๐ธ
6๏ธโฃ
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 1 000 000 EUR ๐ฐ
Maximum value of the framework agreement: 10 000 000 EUR ๐ฐ
Re-estimated value of the framework agreement: 1 000 000 EUR ๐ฐ
Tender identifier: Lot 5 Worktribe
Name and address of the contractor
Name: Worktribe Ltd
National registration number: 1122334455
Postal code: Nottinghamshire
Postal town: Nottinghamshire
Region: North Nottinghamshire ๐๏ธ
Contracting authority
Name and addresses
Name: HEAnet CLG
National registration number: 275301
Postal address: 3rd Floor, North Dock 2, 93/94 North Wall Quay,
Postal code: D01V8Y6
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: tenders@heanet.ie ๐ง
Phone: 016609040 ๐
URL: https://www.heanet.ie ๐
Address of the buyer profile: https://www.heanet.ie ๐
Type of the contracting authority
Body governed by public law
Main activity
Education
Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Review procedure
Precise information on deadline(s) for review procedures:
โ1 year plus 1 dayโ
Source: OJS 2025/S 037-118101 (2025-02-19)
- IT services: consulting, software development, Internet and support (>20 new procurements)