Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The education sector in Ireland has an ongoing requirement for RGM-CRIS services across the country. The purpose of this framework agreement is to allow HEAnet and its member institutions purchase RGM-CRIS services, including support and value-added services (hereafter referred to as the required services) in support of operations. Cloud/managed hosted solutions are sought. Tenderers may also provide information in relation to customer-hosted solutions. Self-hosted solutions will not form a part of the evaluation process for admittance to the framework. It is intended to set up a multi-supplier, multiple lot framework.
Deadline
The time limit for receipt of tenders was 2020-01-13.
The procurement was published on 2019-12-06.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Research Grant Management/Current Research Information Systems (RGM-CRIS) and Associated Services and Support
RGM-CRIS 2019”
Products/services: Information technology services📦
Short description:
“Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The education sector in Ireland has an...”
Short description
Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The education sector in Ireland has an ongoing requirement for RGM-CRIS services across the country. The purpose of this framework agreement is to allow HEAnet and its member institutions purchase RGM-CRIS services, including support and value-added services (hereafter referred to as the required services) in support of operations. Cloud/managed hosted solutions are sought. Tenderers may also provide information in relation to customer-hosted solutions. Self-hosted solutions will not form a part of the evaluation process for admittance to the framework. It is intended to set up a multi-supplier, multiple lot framework.
Show more
Estimated value excluding VAT: EUR 10 000 000 💰
Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The education sector in Ireland has an ongoing requirement for RGM-CRIS services across the country. The purpose of this framework agreement is to allow HEAnet and its member institutions purchase RGM-CRIS services, including support and value-added services (hereafter referred to as the required services) in support of operations. Cloud/managed hosted solutions are sought. Tenderers may also provide information in relation to customer-hosted solutions. Self-hosted solutions will not form a part of the evaluation process for admittance to the framework. It is intended to set up a multi-supplier, multiple lot framework.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 10 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Information about variants
Variants will be accepted ✅ Information about options
Options ✅
Description of options: Differing SLAs will be accepted.
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 15
Administrative information
Time limit for receipt of tenders or requests to participate: 2020-01-13
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender must be valid until: 2021-01-13 📅
Conditions for opening of tenders: 2020-01-13
12:00 📅
Complementary information Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
This framework is divided into 5 lots. See documents for more details.
Review body
Name: The High Court
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2019/S 238-584217 (2019-12-06)
Additional information (2019-12-11) Contracting authority Name and addresses
Postal address: 1st Floor,5 George's Dock, IFSC
Postal code: Dublin
Object Scope of the procurement
Short description:
“Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The education sector in Ireland has an...”
Short description
Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The education sector in Ireland has an ongoing requirement for RGM-CRIS services across the country. The purpose of this framework agreement is to allow HEAnet and its member institutions purchase RGM-CRIS services, including support and value-added services (hereafter referred to as the Required Services) in support of operations. Cloud/managed hosted solutions are sought. Tenderers may also provide information in relation to customer-hosted solutions. Self-hosted solutions will not form a part of the evaluation process for admittance to the framework. It is intended to set up a multi-supplier, multiple lot framework.
Complementary information Original notice reference
Notice number in the OJ S: 2019/S 238-584217
Changes Text to be corrected in the original notice
Section number: II.2.7)
Place of text to be modified: Duration of the contract, framework agreement or dynamic purchasing system
Old value
Text: Duration in months: 48
New value
Text:
“Duration in months: 96
Justification for a framework agreement, the duration of which exceeds 4 years: significant project implementation time-scale,...”
Text
Duration in months: 96
Justification for a framework agreement, the duration of which exceeds 4 years: significant project implementation time-scale, significant impact on service and operations for modifications of service once in place. Significant training involved.
Show more
Source: OJS 2019/S 242-595568 (2019-12-11)
Contract award notice (2020-04-21) Object Scope of the procurement
Short description:
“Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The Education sector in Ireland has an...”
Short description
Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The Education sector in Ireland has an ongoing requirement for RGM-CRIS services across the country. The purpose of this framework agreement is to allow HEAnet and its member institutions purchase RGM-CRIS services, including support and value-added services (hereafter referred to as the Required Services) in support of operations. Cloud/managed hosted solutions are sought. Tenderers may also provide information in relation to customer-hosted solutions. Self-hosted solutions will not form a part of the evaluation process for admittance to the framework. It is intended to set up a multi-supplier, multiple lot framework.
Show more
Total value of the procurement (excluding VAT): EUR 1 831 312 💰
Information about lots
This contract is divided into lots ✅ Title
Lot Identification Number: 1
Description
Description of the procurement:
“Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The Education sector in Ireland has an...”
Description of the procurement
Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The Education sector in Ireland has an ongoing requirement for RGM-CRIS services across the country. The purpose of this framework agreement is to allow HEAnet and its member institutions purchase RGM-CRIS services, including support and value-added services (hereafter referred to as the Required Services) in support of operations. Cloud/managed hosted solutions are sought. Tenderers may also provide information in relation to customer-hosted solutions. Self-hosted solutions will not form a part of the evaluation process for admittance to the framework. It is intended to set up a multi-supplier, multiple lot framework.
Show more Award criteria
Quality criterion (name): Infrastructure
Quality criterion (weighting): 10 %
Quality criterion (name): Integration, professional and training services
Quality criterion (weighting): 12 %
Quality criterion (name): Onbaording services exit strategy
Quality criterion (name): Upgrade and release management
Quality criterion (name): Functionality
Quality criterion (weighting): 16 %
Cost criterion (name): Total cost
Cost criterion (weighting): 30 %
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2019/S 238-584217
Award of contract
1️⃣
Contract Number: 1
Lot Identification Number: 1
Title:
“Research Grant Management/Current Research Information Systems (RGM-CRIS) and Associated Services and Support”
Date of conclusion of the contract: 2020-03-31 📅
Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
Name and address of the contractor
Name: Clarivate Analytics
National registration number: GB250888089
Postal address: Friars House, 160 Blackfriars Road
Postal town: London
Postal code: SE1 8EZ
Country: United Kingdom 🇬🇧
Phone: +44 2074334000📞
E-mail: john.bainbridge@tr.com📧
Region: United Kingdom 🏙️
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 105 780 💰
2️⃣
Contract Number: 2
Lot Identification Number: 5
Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
Name and address of the contractor
Name: Digital Science and Research Solutions Inc
National registration number: 844857388
Postal address: 625 Massachusetts Avenue Floor 2
Postal town: Cambridge
Postal code: MA 02139
Country: Ireland 🇮🇪
Phone: +44 7794638019📞
E-mail: d.naylor@digital-science.com📧
Region: Éire/Ireland🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 485 250 💰
3️⃣
Contract Number: 3
Lot Identification Number: 2
Name and address of the contractor
Name: Elsevier
National registration number: 33158992
Postal address: Radarweg 29
Postal town: Amsterdam
Postal code: 1043 NX
Country: Netherlands 🇳🇱
Phone: +31 610665053📞
E-mail: o.creane@elsevier.com📧
Fax: +31 610665305 📠
Region: Nederland 🏙️ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 284 378 💰
4️⃣
Contract Number: 4
Lot Identification Number: 3
Name and address of the contractor
Name: Smartsimple Software Ireland Ltd
National registration number: 9649314V
Postal address: 9 Grattan Business Park, Clonshaugh
Postal town: Dublin
Phone: +353 871469521📞
E-mail: bfallon@smartsimple.com📧 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 199 500 💰
5️⃣
Contract Number: 5
Lot Identification Number: 4
Name and address of the contractor
Name: Vidatum Ltd
National registration number: 386588
Postal address: Newmarket House, 108 Patrick Street, Dun Laoghaire
Postal town: Co. Dublin
Phone: +353 872723462📞
E-mail: simon.cullen@vidatum.com📧 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 194 500 💰
6️⃣
Contract Number: 6
Name and address of the contractor
Name: Worktribe Ltd
National registration number: N/a
Postal address: Unit 5, 4 Castle Boulevard
Postal town: Nottinghamshire
Phone: +44 8700201760📞
E-mail: projects@worktribe.com📧 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 561 904 💰
Complementary information Additional information
This framework is divided into five lots. See documents for more details.
Source: OJS 2020/S 081-191451 (2020-04-21)
Contract award notice (2025-02-19) Object Scope of the procurement
Title: Research Grant Management/Current Research Information Systems (RGM-CRIS) and Associated Services and Support
Short description:
“This is a re-publication of the original contact award notice ref. 191451-2020 due to an administrative error.
Research Grant Management/Current Research...”
Short description
This is a re-publication of the original contact award notice ref. 191451-2020 due to an administrative error.
Research Grant Management/Current Research Information Systems (RGM-CRIS) and associated services and support. The Education sector in Ireland has an ongoing requirement for RGM-CRIS services across the country. The purpose of this framework agreement is to allow HEAnet and its member institutions purchase RGM-CRIS services, including support and value-added services (hereafter referred to as the Required Services) in support of operations. Cloud/managed hosted solutions are sought. Tenderers may also provide information in relation to customer-hosted solutions. Self-hosted solutions will not form a part of the evaluation process for admittance to the framework. It is intended to set up a multi-supplier, multiple lot framework.
Allocation of value distributed between the lots may vary. Total value of Framework €10M as per the contact notice 584217-2019.
Show more
Type of contract: services
Products/services: IT services: consulting, software development, Internet and support📦
Estimated value excluding VAT: 10 000 000 EUR 💰
Total value of the procurement (excluding VAT): 10 000 000 EUR 💰
Information about lots
This contract is divided into lots ✅ Description
Description of the procurement:
“Clarivate” Award criteria
Quality criterion (name): Infrastructure, Integration professional and training services, onboarding and exit strategy, upgrade and release management, functionality
Quality criterion (weighting): 70
Price ✅
Price (weighting): 30
Title
Lot Identification Number: LOT-0001
2️⃣
Description of the procurement:
“Elsevier” Title
Lot Identification Number: LOT-0002
3️⃣
Description of the procurement:
“SmartSimple” Title
Lot Identification Number: LOT-0003
4️⃣
Description of the procurement:
“Vidatum” Title
Lot Identification Number: LOT-0004
5️⃣
Description of the procurement:
“Digital Science and Worktribe” Title
Lot Identification Number: LOT-0005
Procedure Type of procedure
Open procedure ✅ Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators ✅
Award of contract
1️⃣
A contract/lot is awarded ✅
Lot Identification Number: LOT-0001
Contract Number: Lot 1 Clarivate
Date of conclusion of the contract: 2020-04-06 📅
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 2 000 000 EUR 💰
Name and address of the contractor
Region: Camden and City of London 🏙️
Country: United Kingdom 🇬🇧
2️⃣
Lot Identification Number: LOT-0002
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 2 000 000 EUR 💰
Name and address of the contractor
Region: Groot-Amsterdam 🏙️
3️⃣
Lot Identification Number: LOT-0003
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 2 000 000 EUR 💰
Name and address of the contractor
Name: SmartSimple Software Ireland Ltd
Postal code: Dublin 17
Region: Dublin🏙️
4️⃣
Lot Identification Number: LOT-0004
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 2 000 000 EUR 💰
Name and address of the contractor
Postal code: Co Dublin
5️⃣
Lot Identification Number: LOT-0005
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 1 000 000 EUR 💰
Name and address of the contractor
Country: United States 🇺🇸
6️⃣ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 1 000 000 EUR 💰
Name and address of the contractor
National registration number: 1122334455
Postal code: Nottinghamshire
Region: North Nottinghamshire 🏙️
Contracting authority Name and addresses
National registration number: 275301
Postal address: 3rd Floor, North Dock 2, 93/94 North Wall Quay,
Postal code: D01V8Y6
Postal town: Dublin
Region: Dublin🏙️
Phone: 016609040📞
URL: https://www.heanet.ie🌏
Address of the buyer profile: https://www.heanet.ie🌏 Type of the contracting authority
Body governed by public law
Main activity
Education
Complementary information Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin🏙️
E-mail: highcourtcentraloffice@courts.ie📧
Phone: +353 1 8886000📞 Review procedure
Precise information on deadline(s) for review procedures:
“1 year plus 1 day”
Source: OJS 2025/S 037-118101 (2025-02-19)