Provision of Digital Transformation Services

PSI — the Pharmacy Regulator

The Pharmaceutical Society of Ireland (PSI) is planning to undertake a digital transformation and is seeking a technology solution to enable this transformation. The solution must provide functionality broadly encompassing the following business activities:
— all aspects of qualification recognition and registration for individuals,
— all aspects of registration for pharmacies,
— all aspects of pharmacy compliance and quality assessment,
— all aspects of complaints, concerns, queries and other information that could impact patient safety,
— all aspects of the PSI’s risk management framework.

Deadline

The time limit for receipt of tenders was 2019-02-04. The procurement was published on 2019-01-03.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Dss

Who?

• PSI — the Pharmacy Regulator

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2019-01-03	Contract notice
2019-12-13	Contract award notice

Contract notice (2019-01-03)
Object
Scope of the procurement
Title: Computer-related services
Short description:

The Pharmaceutical Society of Ireland (PSI) is planning to undertake a digital transformation and is seeking a technology solution to enable this transformation. The solution must provide functionality broadly encompassing the following business activities: — all aspects of qualification recognition and registration for individuals, — all aspects of registration for pharmacies, — all aspects of pharmacy compliance and quality assessment, — all aspects of complaints, concerns, queries and other information that could impact patient safety, — all aspects of the PSI’s risk management framework.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Computer-related services 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: PSI — the Pharmacy Regulator
Postal address: PSI House, Fenian Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://www.psi.ie 🌏
E-mail: procurement@psi.ie 📧
Phone: +353 12184000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=140202&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=140202&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-01-03 📅
Submission deadline: 2019-02-04 📅
Publication date: 2019-01-04 📅
Identifiers
Notice number: 2019/S 003-003428
OJ-S issue: 3
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this contract/framework; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; 4) Contract award will be subject to the approval of the competent authorities; 5) It will be a condition of award that the successful tenderer is and remains tax compliant; 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the framework agreement at any time; 7) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

— all aspects of qualification recognition and registration for individuals,

— all aspects of registration for pharmacies,

— all aspects of pharmacy compliance and quality assessment,

— all aspects of complaints, concerns, queries and other information that could impact patient safety,

— all aspects of the PSI’s risk management framework.

Estimated total value: 2 850 000 EUR 💰
Short description:

To this end the PSI intends to award a single party Framework Agreement for a maximum of ten years to facilitate optimisation of a partnership for the provision of a solution to meet immediate and future requirements. The framework will cover the initial contract and all other ancillary related requirements arising over the life of the framework including:

— maintenance,

— support,

— upgrades,

— amendments, etc. as well as additional services to expand the system to meet changes in functionality required by PSI. All other relevant details are contained within the questionnaire available from www.etenders.gov.ie using RFT ID 144418.

Estimated value excluding VAT: 2 850 000 EUR 💰
Duration: 120 months
Description of renewals:

The duration of the Framework Agreement will be for four (4) years, with the option to extend for a further 2 periods of three (3) years, subject to a maximum duration of ten (10) years, subject to satisfactory performance, business needs and budgetary constraints.

Place of performance
Main site or place of performance: Dublin Ireland

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the qualification questionnaire available to download from www.etenders.gov.ie using RFT ID 144418.

Contract execution
Contract performance conditions:

Please refer to the qualification questionnaire available to download from www.etenders.gov.ie using RFT ID 144418.

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Based on the application of the criteria and rules contained in the qualification questionnaire, PSI anticipates inviting the top 5 firms to the first round of dialogues, subject to that number qualifying.

Justification for the framework agreement:

The justification for a framework longer than the standard 4 years is the complex nature of the solution in question; the consequent disruption to the day-to-day operations of PSI in acquiring and implementing any new solution and the significant costs of implementing a change of service provider without having realised the benefits of an earlier investment if a shorter period was used.

Justification for framework agreement duration over four years:

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 24 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Procurement Manager
Internet address: www.psi.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1254 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=140202&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) This is the sole call for competition for this contract/framework;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that the successful tenderer is and remains tax compliant;

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the framework agreement at any time;

7) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Four Court
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Source: OJS 2019/S 003-003428 (2019-01-03)

Contract award notice (2019-12-13)
Object
Scope of the procurement
Short description:

The Pharmaceutical Society of Ireland (PSI) planned to undertake a digital transformation and sought a technology solution to enable this transformation. The solution must provide functionality broadly encompassing the following business activities: — all aspects of qualification recognition and registration for individuals, — all aspects of registration for pharmacies, — all aspects of pharmacy compliance and quality assessment, — all aspects of complaints, concerns, queries and other information that could impact patient safety, — all aspects of the PSI’s risk management framework.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal town: Dublin 2

Reference
Dates
Date dispatched: 2019-12-13 📅
Publication date: 2019-12-17 📅
Identifiers
Notice number: 2019/S 243-598069
Refers to notice: 2019/S 003-003428
OJ-S issue: 243

Object
Scope of the procurement
Short description:

To this end the PSI is awarding a single party framework agreement for a maximum of ten years to facilitate optimisation of a partnership for the provision of a solution to meet immediate and future requirements. The framework will cover the initial contract and all other ancillary related requirements arising over the life of the framework including maintenance, support, upgrades, amendments, etc. as well as additional services to expand the system to meet changes in functionality required by PSI. All other relevant details are contained within the questionnaire available from www.etenders.gov.ie using RFT ID 144418.

Place of performance
Main site or place of performance: Dublin, IRELAND.

Procedure
Award criteria
Quality criterion (name): Fitness for purpose of overall solution proposed
Quality criterion (weighting): 40 %
Quality criterion (name): Project implementation and solution delivery approach
Quality criterion (weighting): 15 %
Quality criterion (name): Support services proposed
Quality criterion (weighting): 10 %
Quality criterion (name): Reliability and continuity of supply
Quality criterion (weighting): 5 %
Cost criterion (name): Ultimate cost for the initial contract
Cost criterion (weighting): 30 %

Award of contract
Date of contract conclusion: 2019-11-15 📅
Name: Dss
National registration number: IE4801297D
Postal address: Hyde House
Postal town: Dublin
Postal code: Adelaide Road
Country: Ireland 🇮🇪
Phone: +353 0867749881 📞
E-mail: ltobin@codec.ie 📧
Country: Dublin 🏙️
Internet address: http://www.codecdss.ie 🌏
Information about tenders
Number of tenders received: 5
Source: OJS 2019/S 243-598069 (2019-12-13)

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