The provision of a passport issuance and processing system for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being sought will be the main back office processing system and system of record for all passport applications and associated passport holder information. In addition to the provision of a solution the Department will also seek the provision of associated services including but not limited to implementation of the System, support, maintenance and training.
Deadline
The time limit for receipt of tenders was 2019-05-13.
The procurement was published on 2019-04-08.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Contract for Passport Issuance and Processing System (PIPS) for Dept of Foreign Affairs
ISW019C - PROJ000005179”
Products/services: Software package and information systems📦
Short description:
“The provision of a passport issuance and processing system for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being...”
Short description
The provision of a passport issuance and processing system for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being sought will be the main back office processing system and system of record for all passport applications and associated passport holder information. In addition to the provision of a solution the Department will also seek the provision of associated services including but not limited to implementation of the System, support, maintenance and training.
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Estimated value excluding VAT: EUR 13 000 000 💰
The provision of a passport issuance and processing system for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being sought will be the main back office processing system and system of record for all passport applications and associated passport holder information. In addition to the provision of a solution the Department will also seek the provision of associated services including but not limited to implementation of the System, support, maintenance and training.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 13 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 96
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
“It is envisaged that the Contracting Authority will shortlist the five (5) highest scoring candidates, (depending on the number of responses received) that...”
Objective criteria for choosing the limited number of candidates
It is envisaged that the Contracting Authority will shortlist the five (5) highest scoring candidates, (depending on the number of responses received) that have submitted compliant responses and have met the selection criteria set out in this PQQ to proceed to Stage 2. The Contracting Authority reserves the right to shortlist more than the 5 highest scoring candidates (up to a maximum of six (6) Candidates) if the scores of the next highest-ranking Candidate is within 5 % of the score of the fifth highest scoring candidate.
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Options ✅
Description of options:
“The Contracting Authority reserves the right to extend the term for a period or periods of 1 year each with a maximum of 4 such extension or extensions on...”
Description of options
The Contracting Authority reserves the right to extend the term for a period or periods of 1 year each with a maximum of 4 such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: Please refer to the procurement documents under RFT# 149092
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: Please refer to the procurement documents under RFT# 149092
Procedure Type of procedure
Competitive procedure with negotiation
Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
Administrative information
Previous publication concerning this procedure: 2019/S 011-021519
Time limit for receipt of tenders or requests to participate: 2019-05-13
12:00 📅
Estimated date of dispatch of invitations to tender or to participate to selected candidates: 2019-06-28 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Complementary information Additional information
Please refer to the tender documents in RFT# 149092
Review body
Name: The High Court of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪 Review procedure
Precise information on deadline(s) for review procedures: Please consult your own legal advisors.
Source: OJS 2019/S 073-173046 (2019-04-08)
Contract award notice (2021-11-09) Contracting authority Name and addresses
Postal town: Dublin 2
Postal code: Dublin
Phone: +353 0761008000📞 Information about joint procurement
The contract is awarded by a central purchasing body
Object Scope of the procurement
Products/services: Information technology services📦
Short description:
“The provision of a Passport Issuance and Processing System for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being...”
Short description
The provision of a Passport Issuance and Processing System for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being sought will be the main back office processing system and system of record for all passport applications and associated passport holder information. In addition to the provision of a solution the Department will also seek the provision of associated services including but not limited to implementation of the System, support, maintenance and training.
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Total value of the procurement (excluding VAT): EUR 14 733 993 💰
Description
Main site or place of performance: Dublin 1
Description of the procurement:
“The provision of a Passport Issuance and Processing System for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being...”
Description of the procurement
The provision of a Passport Issuance and Processing System for the Irish Passport Service in the Department of Foreign Affairs and Trade. The solution being sought will be the main back office processing system and system of record for all passport applications and associated passport holder information. In addition to the provision of a solution the Department will also seek the provision of associated services including but not limited to implementation of the System, support, maintenance and training.
Show more Award criteria
Quality criterion (name): Functional Requirements.
Quality criterion (weighting): 1500
Quality criterion (name): Technical Requirements.
Quality criterion (name): Requirements for Implementation Services
Quality criterion (weighting): 3000
Quality criterion (name): Proposed Support and Maintenance Services.
Quality criterion (weighting): 1000
Cost criterion (name): Cost
Cost criterion (weighting): 3000
Information about options
Description of options:
“The Contracting Authority reserves the right to extend the Term for a period or periods of one year each with a maximum of four such extension or extensions...”
Description of options
The Contracting Authority reserves the right to extend the Term for a period or periods of one year each with a maximum of four such extension or extensions on the same terms and conditions, subject to the Contracting Authority’s obligations at law.
Procedure Administrative information
Previous publication concerning this procedure: 2019/S 073-173046
Award of contract
1️⃣
Contract Number: 1
Title:
“Contract for Passport Issuance and Processing System (PIPS) for Dept of Foreign Affairs”
Date of conclusion of the contract: 2021-09-24 📅
Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: HID Global Ireland Teoranta
National registration number: IE6384896A
Postal address: Pairc Tionscail na Tulaigh
Postal town: Galway
Postal code: Baile na hAbhann
Country: Ireland 🇮🇪
Phone: +353 91506900📞
E-mail: government.tenders@hidglobal.com📧
Fax: +353 91506901 📠
Region: Éire/Ireland🏙️
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 14 733 993 💰
Complementary information Additional information
please refer to the tender documents in RFT# 149092.
Source: OJS 2021/S 220-579890 (2021-11-09)