Children’s Health Ireland(CHI) Acute; Electronic Health Record (EHR)

Health Service Executive (HSE)

The contracting authority (Children Health Ireland-CHI) is seeking to appoint an economic operator to deliver, implement and provide ongoing support for an Electronic Health Record (‘EHR’) for Children’s Health Ireland (CHI)
The HSE have established a national EHR programme which includes four key components: acute operational systems (Acute EHR), community operational systems (Community EHR) and a national shared record that seamlessly interface with a national integration platform. These components will integrate with existing national systems (including MedLIS, NIMIS and the MN-CMS) to deliver an integrated national solution. The planning of this programme is in progress.
Given the timelines for opening the new children’s hospital, the CHI will procure an Acute EHR through a single supplier contract. The national EHR programme elements are outside the scope of this procurement process, however there will be a requirement to integrate with the national programme.

Deadline

The time limit for receipt of tenders was 2020-01-31. The procurement was published on 2019-12-20.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Epic Systems Corporation

Who?

• Health Service Executive (HSE)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2019-12-20	Contract notice
2023-09-08	Contract award notice

Contract notice (2019-12-20)
Object
Scope of the procurement
Title: Software package and information systems
Reference number: PPMS Ref 12970; eTenders Ref 161427
Short description:

The contracting authority (Children Health Ireland-CHI) is seeking to appoint an economic operator to deliver, implement and provide ongoing support for an Electronic Health Record (‘EHR’) for Children’s Health Ireland (CHI) The HSE have established a national EHR programme which includes four key components: acute operational systems (Acute EHR), community operational systems (Community EHR) and a national shared record that seamlessly interface with a national integration platform. These components will integrate with existing national systems (including MedLIS, NIMIS and the MN-CMS) to deliver an integrated national solution. The planning of this programme is in progress. Given the timelines for opening the new children’s hospital, the CHI will procure an Acute EHR through a single supplier contract. The national EHR programme elements are outside the scope of this procurement process, however there will be a requirement to integrate with the national programme.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Software package and information systems 📦
Additional CPV: Database and operating software package 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Health Service Executive (HSE)
Postal address: Head Office, Millennium Park
Postal town: Naas
Contact
Internet address: http://www.hse.ie 🌏
E-mail: siobhan.dunphy@hse.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=158278&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=158278&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-12-20 📅
Submission deadline: 2020-01-31 📅
Publication date: 2019-12-24 📅
Start date: 2021-05-19 📅
Identifiers
Notice number: 2019/S 248-612224
OJ-S issue: 248
Additional information

All clarifications and responses to queries/requests for clarification will be directed to the messaging facility on www.etenders.gov.ie Where appropriate, questions may be amalgamated. Where appropriate, the contracting authority will endeavour to respond to queries in the following manner: 1)Tranche 1 (‘T1’); all queries received up to 12.00 (noon) on 20.12.2019 will be aggregated and responded to in a consolidated manner; 2) Tranche 2 (‘T2’); all queries received up to 12.00 (noon) on 6.1.2020 will be aggregated and responded to in a consolidated manner; 3) Tranche 3 (‘T3’); all queries received up to 12.00 (noon) on 13.1.2020 will be aggregated and responded to in a consolidated manner; 4) Tranche 4 (‘T4’); all queries received up to 12.00 (noon) on 23.1.2020 will be aggregated and responded to in a consolidated manner. The contracting authority reserves the right to respond to queries individually and outside these timeframes. Tenderers should note that the contracting authority will not make responses or clarifications to individual tenderers privately.

Object
Scope of the procurement
Short description:

The HSE have established a national EHR programme which includes four key components: acute operational systems (Acute EHR), community operational systems (Community EHR) and a national shared record that seamlessly interface with a national integration platform. These components will integrate with existing national systems (including MedLIS, NIMIS and the MN-CMS) to deliver an integrated national solution. The planning of this programme is in progress.

Given the timelines for opening the new children’s hospital, the CHI will procure an Acute EHR through a single supplier contract. The national EHR programme elements are outside the scope of this procurement process, however there will be a requirement to integrate with the national programme.

The contracting authority; Children’s Health Ireland (CHI) is seeking to appoint an economic operator to deliver, implement and provide ongoing support for an Electronic Health Record (‘EHR’) for Children’s Health Ireland (CHI).

Description of renewals:

The initial contract term and any extensions will be agreed during the competitive dialogue stage.

Subject to renewal at the end of the contract term.

Place of performance
Main site or place of performance: Dublin.

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 3
Maximum number of candidates: 5
Objective criteria for choosing the limited number of candidates: Detailed in the request to participate (RTP) document.
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 18 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Siobhan Dunphy
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/461 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=158278&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices:

It is envisaged that there will be a contract duration of between 10 to 15 years, which is subject to the outcome of the competitive dialogue process. As the expiry date of the contract approaches, the contracting authority will then review the procurement options available to it.

All clarifications and responses to queries/requests for clarification will be directed to the messaging facility on www.etenders.gov.ie

Where appropriate, questions may be amalgamated.

Where appropriate, the contracting authority will endeavour to respond to queries in the following manner:

1)Tranche 1 (‘T1’); all queries received up to 12.00 (noon) on 20.12.2019 will be aggregated and responded to in a consolidated manner;

2) Tranche 2 (‘T2’); all queries received up to 12.00 (noon) on 6.1.2020 will be aggregated and responded to in a consolidated manner;

3) Tranche 3 (‘T3’); all queries received up to 12.00 (noon) on 13.1.2020 will be aggregated and responded to in a consolidated manner;

4) Tranche 4 (‘T4’); all queries received up to 12.00 (noon) on 23.1.2020 will be aggregated and responded to in a consolidated manner.

The contracting authority reserves the right to respond to queries individually and outside these timeframes. Tenderers should note that the contracting authority will not make responses or clarifications to individual tenderers privately.

Complementary information
Review body
Name: The High Court
Postal address: The Four Courts, Dublin 7, Republic of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886569 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Source: OJS 2019/S 248-612224 (2019-12-20)

Contract award notice (2023-09-08)
Object
Scope of the procurement
Title: Software supply services
Reference number: PPMS Ref 12970; eTenders Ref 161427
Short description:

The Contracting Authority (Children Health Ireland-CHI) was seeking to appoint an Economic Operator to deliver, implement and provide ongoing support for an Electronic Health Record (“EHR”) for Children’s Health Ireland (CHI)

Total value of the procurement: 170 000 000 EUR 💰
Notice metadata
Document type: Contract award notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software supply services 📦

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Head Office
Postal code: Millennium Park

Reference
Dates
Date dispatched: 2023-09-08 📅
Publication date: 2023-09-13 📅
Identifiers
Notice number: 2023/S 176-551245
Refers to notice: 2019/S 248-612224
OJ-S issue: 176

Object
Scope of the procurement
Short description:

The Contracting Authority; Children’s Health Ireland (CHI) was seeking to appoint an Economic Operator to deliver, implement and provide ongoing support for an Electronic Health Record (“EHR”) for Children’s Health Ireland (CHI).

Place of performance
Main site or place of performance: Dublin

Procedure
Award criteria
Quality criterion (name): System Statement of Requirements
Quality criterion (weighting): 25
Quality criterion (name): Functional Demonstrations
Quality criterion (weighting): 12
Quality criterion (name): Implementation Approach SOR & Demonstrations
Quality criterion (weighting): 15
Quality criterion (name): PostImplementation Support SOR & Demonstrations
Quality criterion (weighting): 10
Quality criterion (name): Usability Demonstrations
Quality criterion (weighting): 8
Cost criterion (name): Costs
Cost criterion (weighting): 30

Award of contract
Date of contract conclusion: 2022-07-29 📅
Name: Epic Systems Corporation
Postal town: 1979 Milky Way; Verona, WI 53593; USA
Country: United States 🇺🇸
Total value of the procurement: 170 000 000 EUR 💰
Information about tenders
Number of tenders received: 2
Source: OJS 2023/S 176-551245 (2023-09-08)

New procurements in related categories 🆕

Software package and information systems (>20 new procurements)