Archive Digitisation Services
National University of Ireland, Galway (NUI Galway)
NUI Galway Library requires archive digitisation services including:
— digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance and of varying origin, age, condition and scale, incorporating a range of formats, media and languages,
— preparation of material for digitisation,
— utilisation and configuration of digital asset management systems,
— compliance with standards for archives, digitisation, metadata, preservation and other aspects,
— implementation of effective digital rights management and redaction systems.
The service is to be provided on premises at NUI Galway Library and at other locations as may be designated by NUI Galway during the terms of the contract.
Note: The requirement is not for standard document management services.
The time limit for receipt of tenders was 2019-12-03. The procurement was published on 2019-11-01.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
Who? What? Where?
Procurement history
| Date | Document |
|---|---|
| 2019-11-01 | Contract notice |
| 2020-04-06 | Contract award notice |
Contract notice (2019-11-01)
Object
Scope of the procurement
Title: Archive services
Reference number: NUIG/CON341-2019
Short description:
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Archive services 📦
Additional CPV: Archive services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National University of Ireland, Galway (NUI Galway)
Postal address: University Road
Postal code: H91 KT33
Postal town: Galway
Contact
Internet address: http://www.nuigalway.ie 🌏
E-mail: orla.loideain@nuigalway.ie 📧
Phone: +353 91494300 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=156448&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=156448&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2019-11-01 📅
Submission deadline: 2019-12-03 📅
Publication date: 2019-11-05 📅
Identifiers
Notice number: 2019/S 213-523204
OJ-S issue: 213
Additional information
Estimated annual value of contract 125 000,00 GBP.
Object
Scope of the procurement
Short description:
Estimated total value: 1 250 000 EUR 💰
Estimated value excluding VAT: 1 250 000 EUR 💰
Duration: 48 months
Description of renewals: Options for 2 x 3 year extension.
Description of options: Options for 2 x 3 year extension.
Additional information: Estimated annual value of contract 125 000,00 GBP.
Place of performance
Main site or place of performance: Galway.
Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2019-12-03 📅
Tender opening time: 12:00
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Orla Loideain
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/414 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=156448&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: Nui Galway
Postal address: Universtity Road
Postal town: Galway
Postal code: H91 KT33
Country: Ireland 🇮🇪
Source: OJS 2019/S 213-523204 (2019-11-01)
Object
Scope of the procurement
Title: Archive services
Reference number: NUIG/CON341-2019
Short description:
NUI Galway Library requires archive digitisation services including:
— digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance and of varying origin, age, condition and scale, incorporating a range of formats, media and languages,
— preparation of material for digitisation,
— utilisation and configuration of digital asset management systems,
— compliance with standards for archives, digitisation, metadata, preservation and other aspects,
— implementation of effective digital rights management and redaction systems.
The service is to be provided on premises at NUI Galway Library and at other locations as may be designated by NUI Galway during the terms of the contract.
Note: The requirement is not for standard document management services.
Show more
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Archive services 📦
Additional CPV: Archive services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National University of Ireland, Galway (NUI Galway)
Postal address: University Road
Postal code: H91 KT33
Postal town: Galway
Contact
Internet address: http://www.nuigalway.ie 🌏
E-mail: orla.loideain@nuigalway.ie 📧
Phone: +353 91494300 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=156448&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=156448&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2019-11-01 📅
Submission deadline: 2019-12-03 📅
Publication date: 2019-11-05 📅
Identifiers
Notice number: 2019/S 213-523204
OJ-S issue: 213
Additional information
Estimated annual value of contract 125 000,00 GBP.
Object
Scope of the procurement
Short description:
NUI Galway Library requires archive digitisation services including:
— digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance and of varying origin, age, condition and scale, incorporating a range of formats, media and languages,
— preparation of material for digitisation,
— utilisation and configuration of digital asset management systems,
— compliance with standards for archives, digitisation, metadata, preservation and other aspects,
— implementation of effective digital rights management and redaction systems.
The service is to be provided on premises at NUI Galway Library and at other locations as may be designated by NUI Galway during the terms of the contract.
Note: The requirement is not for standard document management services.
Estimated value excluding VAT: 1 250 000 EUR 💰
Duration: 48 months
Description of renewals: Options for 2 x 3 year extension.
Description of options: Options for 2 x 3 year extension.
Additional information: Estimated annual value of contract 125 000,00 GBP.
Place of performance
Main site or place of performance: Galway.
Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2019-12-03 📅
Tender opening time: 12:00
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Orla Loideain
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/414 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=156448&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: Nui Galway
Postal address: Universtity Road
Postal town: Galway
Postal code: H91 KT33
Country: Ireland 🇮🇪
Source: OJS 2019/S 213-523204 (2019-11-01)
Contract award notice (2020-04-06)
Object
Scope of the procurement
Short description:
Total value of the procurement: 800 000 EUR 💰
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Reference
Dates
Date dispatched: 2020-04-06 📅
Publication date: 2020-04-09 📅
Identifiers
Notice number: 2020/S 071-169163
Refers to notice: 2019/S 213-523204
OJ-S issue: 71
Object
Scope of the procurement
Short description:
Procedure
Award criteria
Quality criterion (name): Quality service
Quality criterion (weighting): 30 %
Quality criterion (name): Methodology
Quality criterion (weighting): 20 %
Quality criterion (name): Contract management and quality of team personnel
Price (weighting): 30 %
Award of contract
Date of contract conclusion: 2020-04-01 📅
Name: Mastermind Ireland Ltd T/A Archives Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 4
Complementary information
Review body
Postal address: University Road
Source: OJS 2020/S 071-169163 (2020-04-06)
Object
Scope of the procurement
Short description:
NUI Galway Library requires Archive Digitisation Services including: digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance and of varying origin, age, condition and scale, incorporating a range of formats, media and languages; preparation of material for digitisation; utilisation and configuration of digital asset management systems; compliance with standards for archives, digitisation, metadata, preservation and other aspects; implementation of effective digital rights management and redaction systems.
The service is to be provided on premises at NUI Galway Library and at other locations as may be designated by NUI Galway during the terms of the contract.
Note: the requirement is not for standard document management services.
Show more
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Reference
Dates
Date dispatched: 2020-04-06 📅
Publication date: 2020-04-09 📅
Identifiers
Notice number: 2020/S 071-169163
Refers to notice: 2019/S 213-523204
OJ-S issue: 71
Object
Scope of the procurement
Short description:
NUI Galway Library requires Archive Digitisation Services including: digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance and of varying origin, age, condition and scale, incorporating a range of formats, media and languages; preparation of material for digitisation; utilisation and configuration of digital asset management systems; compliance with standards for archives, digitisation, metadata, preservation and other aspects; implementation of effective digital rights management and redaction systems.
Show more
Note: the requirement is not for standard document management services.
Procedure
Award criteria
Quality criterion (name): Quality service
Quality criterion (weighting): 30 %
Quality criterion (name): Methodology
Quality criterion (weighting): 20 %
Quality criterion (name): Contract management and quality of team personnel
Price (weighting): 30 %
Award of contract
Date of contract conclusion: 2020-04-01 📅
Name: Mastermind Ireland Ltd T/A Archives Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 4
Complementary information
Review body
Postal address: University Road
Source: OJS 2020/S 071-169163 (2020-04-06)
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