NUI Galway Library requires archive digitisation services including:
— digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance and of varying origin, age, condition and scale, incorporating a range of formats, media and languages,
— preparation of material for digitisation,
— utilisation and configuration of digital asset management systems,
— compliance with standards for archives, digitisation, metadata, preservation and other aspects,
— implementation of effective digital rights management and redaction systems.
The service is to be provided on premises at NUI Galway Library and at other locations as may be designated by NUI Galway during the terms of the contract.
Note: The requirement is not for standard document management services.
Deadline
The time limit for receipt of tenders was 2019-12-03.
The procurement was published on 2019-11-01.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Archive Digitisation Services
NUIG/CON341-2019
Products/services: Archive services📦
Short description:
“NUI Galway Library requires archive digitisation services including:
— digitisation, cataloguing and online publication of rare and historic archival...”
Short description
NUI Galway Library requires archive digitisation services including:
— digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance and of varying origin, age, condition and scale, incorporating a range of formats, media and languages,
— preparation of material for digitisation,
— utilisation and configuration of digital asset management systems,
— compliance with standards for archives, digitisation, metadata, preservation and other aspects,
— implementation of effective digital rights management and redaction systems.
The service is to be provided on premises at NUI Galway Library and at other locations as may be designated by NUI Galway during the terms of the contract.
Note: The requirement is not for standard document management services.
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Estimated value excluding VAT: EUR 1 250 000 💰
1️⃣
Additional products/services: Archive services📦
Place of performance: Éire/Ireland🏙️
Main site or place of performance: Galway.
Description of the procurement:
“NUI Galway Library requires archive digitisation services including:
— digitisation, cataloguing and online publication of rare and historic archival...”
Description of the procurement
NUI Galway Library requires archive digitisation services including:
— digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance and of varying origin, age, condition and scale, incorporating a range of formats, media and languages,
— preparation of material for digitisation,
— utilisation and configuration of digital asset management systems,
— compliance with standards for archives, digitisation, metadata, preservation and other aspects,
— implementation of effective digital rights management and redaction systems.
The service is to be provided on premises at NUI Galway Library and at other locations as may be designated by NUI Galway during the terms of the contract.
Note: The requirement is not for standard document management services.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 1 250 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals: Options for 2 x 3 year extension.
Information about options
Options ✅
Description of options: Options for 2 x 3 year extension.
Description
Additional information: Estimated annual value of contract 125 000,00 GBP.
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-12-03
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Conditions for opening of tenders: 2019-12-03
12:00 📅
Complementary information Information about recurrence
This is a recurrent procurement ✅ Review body
Name: Nui Galway
Postal address: Universtity Road
Postal town: Galway
Postal code: H91 KT33
Country: Ireland 🇮🇪
Source: OJS 2019/S 213-523204 (2019-11-01)
Contract award notice (2020-04-06) Object Scope of the procurement
Short description:
“NUI Galway Library requires Archive Digitisation Services including: digitisation, cataloguing and online publication of rare and historic archival...”
Short description
NUI Galway Library requires Archive Digitisation Services including: digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance and of varying origin, age, condition and scale, incorporating a range of formats, media and languages; preparation of material for digitisation; utilisation and configuration of digital asset management systems; compliance with standards for archives, digitisation, metadata, preservation and other aspects; implementation of effective digital rights management and redaction systems.
The service is to be provided on premises at NUI Galway Library and at other locations as may be designated by NUI Galway during the terms of the contract.
Note: the requirement is not for standard document management services.
Show more
Total value of the procurement (excluding VAT): EUR 800 000 💰
Description
Description of the procurement:
“NUI Galway Library requires Archive Digitisation Services including: digitisation, cataloguing and online publication of rare and historic archival...”
Description of the procurement
NUI Galway Library requires Archive Digitisation Services including: digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance and of varying origin, age, condition and scale, incorporating a range of formats, media and languages; preparation of material for digitisation; utilisation and configuration of digital asset management systems; compliance with standards for archives, digitisation, metadata, preservation and other aspects; implementation of effective digital rights management and redaction systems.
The service is to be provided on premises at NUI Galway Library and at other locations as may be designated by NUI Galway during the terms of the contract.
Note: the requirement is not for standard document management services.
Show more Award criteria
Quality criterion (name): Quality service
Quality criterion (weighting): 30 %
Quality criterion (name): Methodology
Quality criterion (weighting): 20 %
Quality criterion (name): Contract management and quality of team personnel
Price (weighting): 30 %
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2019/S 213-523204
Award of contract
1️⃣
Contract Number: 1
Title: Archive Digitisation Services
Date of conclusion of the contract: 2020-04-01 📅
Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: Mastermind Ireland Ltd T/A Archives Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Region: Éire/Ireland🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 800 000 💰
Currency code: EUR 💰
Lowest offer: 278130.00
Highest offer: 542995.00
Complementary information Review body
Postal address: University Road
Source: OJS 2020/S 071-169163 (2020-04-06)