Provison of Events Management

Electricity Supply Board (ESB)

ESB Group has a requirement for a panel of Event Management Agencies to manage key events. The need for a consistently high standard of work and excellent value for money is paramount, as is ESB’s desire for all its events to have a recognisable look and feel, i.e. working within the guidelines of the ESB brand but providing innovative thinking around the output of any such event.

Deadline

The time limit for receipt of tenders was 2018-03-01. The procurement was published on 2018-01-29.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Electricity Supply Board (ESB)

What?

• Event services › Cultural event organisation services
• Sport-related services › Sports-event promotion services

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2018-01-29	Contract notice
2019-01-31	Contract award notice

Contract notice (2018-01-29)
Object
Scope of the procurement
Title: Event services
Reference number: SSCON3437
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Event services 📦
Additional CPV: Cultural event organisation services 📦
Place of performance
NUTS region: Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board (ESB)
Postal address: 2 Gateway
Postal code: East Wall Road
Postal town: Dublin 3
Contact
Internet address: http://www.esb.ie 🌏
E-mail: clare.rogers@esb.ie 📧
Phone: +353 17027705 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=124329&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=124329&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-01-29 📅
Submission deadline: 2018-03-01 📅
Publication date: 2018-01-31 📅
Identifiers
Notice number: 2018/S 021-044867
OJ-S issue: 21
Additional information

Please refer to the individual instructions for submission. Of bids relevant to each tender issued via the system.

Object
Scope of the procurement
Title of the lot: Experiential
Lot number: 1
Short description:

Experiential:

— Development and execution of creative concepts to support product launches and sponsorship activation,

— Manage the day to day planning of events as required,

— Manage third-party contractors where applicable,

— Provide staff resources for specific events or event programmes,

— Management of the promotion of events to target audiences,

— Registration and administrative support for events, including processing payments and registrations in advance,

— Provide event specific merchandise as required.

Duration: 36 months
Additional information:

Please refer to the individual instructions for submission.

Of bids relevant to each tender issued via the system.

Title of the lot: Activation
Lot number: 2
Short description:

Activation:

— Design, build and manage the day-to-day planning of events as required,

— Manage third-party contractors where applicable.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 129417.

Economic and financial standing:

As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 129417.

Technical and professional ability:

As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 129417.

Procedure
Envisaged number of candidates: 10
Number of participants to be contemplated: 6
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Clare Rogers
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=124329&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that candidates are tax compliant;

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to join the framework agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework;

7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition;

10) At Section II.2.9 we have indicated that 10 will be invited to tender, please note that the contracting entity reserves the right to invite at least 10 subject to that number qualifying.

Complementary information
Review body
Name: Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

The Contracting Entity will not conclude this framework agreement/contract until after the expiry of the standstill period which commences on the day following the date of notification of concerned tenderers. Review procedure are available in the High Court to a person who has or has had an interest in obtaining the framework agreement/contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement/contract.

Source: OJS 2018/S 021-044867 (2018-01-29)

Contract award notice (2019-01-31)
Object
Scope of the procurement
Short description:

ESB Group has a requirement for a panel of event management agencies to manage key events. The need for a consistently high standard of work and excellent value for money is paramount, as is ESB’s desire for all its events to have a recognisable look and feel i.e. working within the guidelines of the ESB brand but providing innovative thinking around the output of any such event.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2019-01-31 📅
Publication date: 2019-02-04 📅
Identifiers
Notice number: 2019/S 024-054032
Refers to notice: 2018/S 021-044867
OJ-S issue: 24
Additional information

Please refer to the individual instructions for submission of bids relevant to each tender issued via the system.

Object
Scope of the procurement
Short description:

Experiential

— development and execution of creative concepts to support product launches and sponsorship activation,

— manage the day to day planning of events as required,

— manage third-party contractors where applicable,

— provide staff resources for specific events or event programmes,

— management of the promotion of events to target audiences,

— registration and administrative support for events, including processing payments and registrations in advance,

— provide event specific merchandise as required.

Description of options:

The programme will commence on the award of the contract and will continue for 3 years. ESB reserves the right to extend the framework for 2 years and again by a further 2 years (potential total extension is 4 years).

Additional information:

Please refer to the individual instructions for submission of bids relevant to each tender issued via the system.

Short description:

Activation

— design, build and manage the day to day planning of events as required,

— manage third-party contractors where applicable.

Procedure
Award criteria
Quality criterion (name): Sample Event 1 — Evidence of creativity and innovation in concept creation, execution, added value and delivery of events
Quality criterion (weighting): 200
Quality criterion (name): Sample Event 2 — Evidence of creativity and innovation in concept creation, execution, added value and delivery of events
Quality of specific personnel proposed for this Contract as per Section 4.3.
Quality criterion (weighting): 150
Quality criterion (name): Demonstration of understanding of ESB brand values
Quality criterion (weighting): 50
Cost criterion (name): Overall cost and flexibility of approach in fee proposals
Cost criterion (weighting): 400
Quality criterion (name): Proposed methodology to demonstrate flexibility, the ability to meet project/event timescales and provide added value
Quality criterion (weighting): 250
Cost criterion (weighting): 500

Award of contract
Date of contract conclusion: 2019-01-28 📅
Name: Aiken PR Ltd
National registration number: IE9692680s
Postal address: 24 Holles Street
Postal town: Dublin 2
Postal code: Dublin
Country: Ireland 🇮🇪
Dublin 🏙️
Internet address: http://www.aikenpr.com 🌏
Name: Verve Marketing
National registration number: 8299828A
Postal address: 11-15 Erne Street Upper
Internet address: http://www.verve.ie 🌏
Name: Jack Restan Displays
National registration number: IE6426887D
Postal address: Walkinstown Avenue
Postal town: Dublin
Postal code: Dublin 12
Internet address: http://www.jrdisplays.ie 🌏
Information about tenders
Number of tenders received: 7

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties;

6) If for any reason it is not possible to admit to the Framework Agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the Framework Agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to join the Framework Agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework;

7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time;

Source: OJS 2019/S 024-054032 (2019-01-31)

New procurements in related categories 🆕

Business services: law, marketing, consulting, recruitment, printing and security (>20 new procurements)

Miscellaneous business and business-related services (>20)

Exhibition, fair and congress organisation services (12)

Event services (12)

Cultural event organisation services (5)