ESB Group has a requirement for a panel of Event Management Agencies to manage key events. The need for a consistently high standard of work and excellent value for money is paramount, as is ESB’s desire for all its events to have a recognisable look and feel, i.e. working within the guidelines of the ESB brand but providing innovative thinking around the output of any such event.
Deadline
The time limit for receipt of tenders was 2018-03-01.
The procurement was published on 2018-01-29.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Provison of Events Management
SSCON3437
Products/services: Event services📦
Short description:
“ESB Group has a requirement for a panel of event management agencies to manage key events. The need for a consistently high standard of work and excellent...”
Short description
ESB Group has a requirement for a panel of event management agencies to manage key events. The need for a consistently high standard of work and excellent value for money is paramount, as is ESB’s desire for all its events to have a recognisable look and feel i.e. working within the guidelines of the ESB brand but providing innovative thinking around the output of any such event.
Show more Information about lots
This contract is divided into lots ✅
1️⃣ Scope of the procurement
Title: Experiential
Title
Lot Identification Number: 1
Description
Additional products/services: Cultural event organisation services📦
Additional products/services: Sports-event promotion services📦
Place of performance: Ireland🏙️
Description of the procurement:
“Experiential
— development and execution of creative concepts to support product launches and sponsorship activation,
— manage the day to day planning of...”
Description of the procurement
Experiential
— development and execution of creative concepts to support product launches and sponsorship activation,
— manage the day to day planning of events as required,
— manage third-party contractors where applicable,
— provide staff resources for specific events or event programmes,
— management of the promotion of events to target audiences,
— registration and administrative support for events, including processing payments and registrations in advance,
— provide event specific merchandise as required.
Show more Award criteria
Quality criterion (name):
“Sample Event 1 — Evidence of creativity and innovation in concept creation, execution, added value and delivery of events”
Quality criterion (weighting): 200
Quality criterion (name):
“Sample Event 2 — Evidence of creativity and innovation in concept creation, execution, added value and delivery of events”
Quality criterion (name): Quality of specific personnel proposed for this Contract as per Section 4.3.
Quality criterion (weighting): 150
Quality criterion (name): Demonstration of understanding of ESB brand values
Quality criterion (weighting): 50
Cost criterion (name): Overall cost and flexibility of approach in fee proposals
Cost criterion (weighting): 400
Information about options
Options ✅
Description of options:
“The programme will commence on the award of the contract and will continue for 3 years. ESB reserves the right to extend the framework for 2 years and again...”
Description of options
The programme will commence on the award of the contract and will continue for 3 years. ESB reserves the right to extend the framework for 2 years and again by a further 2 years (potential total extension is 4 years).
Show more Description
Additional information:
“Please refer to the individual instructions for submission of bids relevant to each tender issued via the system.”
2️⃣ Scope of the procurement
Title: Activation
Title
Lot Identification Number: 2
Description
Description of the procurement:
“Activation
— design, build and manage the day to day planning of events as required,
— manage third-party contractors where applicable.” Award criteria
Quality criterion (name):
“Proposed methodology to demonstrate flexibility, the ability to meet project/event timescales and provide added value”
Quality criterion (weighting): 250
Cost criterion (weighting): 500
Procedure Type of procedure
Negotiated procedure with prior call for competition
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2018/S 021-044867
Award of contract
1️⃣
Contract Number: 1
Lot Identification Number: 1
Title: Experiential
Date of conclusion of the contract: 2019-01-28 📅
Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
Name and address of the contractor
Name: Aiken PR Ltd
National registration number: IE9692680s
Postal address: 24 Holles Street
Postal town: Dublin 2
Postal code: Dublin
Country: Ireland 🇮🇪
Region: Dublin🏙️
URL: http://www.aikenpr.com🌏
The contractor is an SME ✅
2️⃣
Contract Number: 2
Name and address of the contractor
Name: Verve Marketing
National registration number: 8299828A
Postal address: 11-15 Erne Street Upper
URL: http://www.verve.ie🌏
3️⃣
Contract Number: 3
Lot Identification Number: 2
Title: Activation
4️⃣
Contract Number: 4
Name and address of the contractor
Name: Jack Restan Displays
National registration number: IE6426887D
Postal address: Walkinstown Avenue
Postal town: Dublin
Postal code: Dublin 12
URL: http://www.jrdisplays.ie🌏
5️⃣
Contract Number: 5
Complementary information Additional information
“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties;
2) This is the sole call for competition for this service;
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the competent authorities;
5) It will be a condition of award that candidates are tax compliant;
6) If for any reason it is not possible to admit to the Framework Agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the Framework Agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to join the Framework Agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework;
7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition;
10) At Section II.2.9 we have indicated that 10 will be invited to tender, please note that the contracting entity reserves the right to invite at least 10 subject to that number qualifying.
Show more Review body
Name: Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
URL: http://www.courts.ie🌏
Source: OJS 2019/S 024-054032 (2019-01-31)