Provision of traffic signs cleaning & asset GPS survey

Short description

Dublin City Council (DCC) invites tenders from competent service providers to tender for the provision for traffic signs cleaning and asset GPS survey services.

Please read the all the attached documents and complete all the requested information.

The single party Framework Agreement involves cleaning and survey of approximately 60 000 items of traffic signs and collapsible bollards.

The number of items is not static and changes with time due to the dynamic nature and the infrastructural evolvement in the DCC administrative area

Dublin City Council will award the single party Framework Agreement for 2 years (“the Term”), from the date of signing of the agreement. The Framework Agreement may be extended twice each extension for 12 months subject to annual, periodic and other reviews. Also Appendix A-Pricing Document-schedule of rates, Tenderers must complete all the schedules to be considered for the Tender.

Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act;

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required;

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;

6) The Framework Agreement is primarily for use by the Environment and Transportation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise;

7) Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging;

8) Suppliers should note the following when making their submission:

— to enable submission of multiple documents concurrently, download and install the “Upload Manager ActiveX” facility to your eTenders user profile,

— when using the “Upload Manager” facility do not use the “Schedule” option,

— instead, use only the “Upload” option, which will enable monitoring of the upload,

— suppliers who do not use the upload manager can upload individual files, however please ensure to allow sufficient time for upload,

— there is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload,

— should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9:00 a.m. – 17:30 p.m. GMT).

9) Tenders may be submitted in English or in the Irish language;

10) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:139179) as a specific question.

Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie

The details of the person making a query will not be disclosed when circulating the response. All queries must be submitted before Monday 28.1.2019 @ 12:00 noon to enable issue of responses to all interested parties;

11) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.