EirGrid would like to establish a Framework Agreement for the provision of support and maintenance and development of all the instances of Microsoft Dynamics AX, and for all future system projects and change requests as required.
The Framework Agreement period will be for an initial duration of four years with the option to extend annually for up to an additional four years, subject always to the satisfactory performance of the supplier. EirGrid envisages this project being a solution which will evolve over time and therefore intends awarding a contract with a potential maximum relationship of 20 years including options for renewal at various stages over the life of the arrangement.
Deadline
The time limit for receipt of tenders was 2019-01-28.
The procurement was published on 2018-12-18.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Microsoft Dynamics AX Support Services and Development Framework
ENQEIR645
Products/services: Software-related services📦
Short description:
“EirGrid would like to establish a Framework Agreement for the provision of support and maintenance and development of all the instances of Microsoft...”
Short description
EirGrid would like to establish a Framework Agreement for the provision of support and maintenance and development of all the instances of Microsoft Dynamics AX, and for all future system projects and change requests as required.
The Framework Agreement period will be for an initial duration of four years with the option to extend annually for up to an additional four years, subject always to the satisfactory performance of the supplier. EirGrid envisages this project being a solution which will evolve over time and therefore intends awarding a contract with a potential maximum relationship of 20 years including options for renewal at various stages over the life of the arrangement.
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Estimated value excluding VAT: EUR 4 500 000 💰
EirGrid would like to establish a Framework Agreement for the provision of support and maintenance and development of all the instances of Microsoft Dynamics AX, and for all future system projects and change requests as required.
This contract will include but not be limited to the provision of;
— MS Dynamics AX Support and Maintenance Services for all current and future instances of the product
— Support and Maintenance of ZAP BI and advice on reporting strategy
— Best Practice advice / Assist EirGrid in developing Roadmap for future Microsoft Dynamics AX expansion
— All future Microsoft Dynamics AX projects
— All future system Change Requests
The Framework Agreement period will be for an initial duration of four years with the option to extend annually for up to an additional four years, subject always to the satisfactory performance of the supplier.
EirGrid envisages qualifying up to 5 Candidates from this pre-qualification process, subject to the quality of responses received
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 4 500 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice” Information about options
Options ✅
Description of options:
“The Framework Agreement period will be for an initial duration of four years with the option to extend annually for up to an additional four years, subject...”
Description of options
The Framework Agreement period will be for an initial duration of four years with the option to extend annually for up to an additional four years, subject always to the satisfactory performance of the supplier. Under Article 50.F as set out in Council Directive 2014/25/EU as transposed into Irish law by the European Union Award of Contracts by Utility Undertakings) Regulations 2016 (S.I. 286 of 2016) (the “Regulations”) and given the complexity of EirGrid system set-up, the software installed may become embedded into EirGrid systems architecture. This may lead to future contracts for continuous support. Therefore EirGrid may award future contracts for continuous support up to the maximum allowed 20 years, subject always to the satisfactory performance of the supplier.
Show more Description
Additional information:
“The total estimated spend of this contract is for the initial duration of four years and the option to extend annually for up to an additional 4 years.”
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice” Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions for participation
List and brief description of rules and criteria:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice”
Deposits and guarantees required:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice”
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice”
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice” Conditions related to the contract
Contract performance conditions:
“Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice”
Procedure Type of procedure
Negotiated procedure with prior call for competition
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-01-28
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Complementary information Additional information
“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested.
6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
URL: http://www.courts.ie🌏 Review procedure
Precise information on deadline(s) for review procedures:
“The contracting authority will not conclude this contract to which a standstill period applies in accordance with Council Directive 2014/25/EU, until after...”
Precise information on deadline(s) for review procedures
The contracting authority will not conclude this contract to which a standstill period applies in accordance with Council Directive 2014/25/EU, until after the expiry of the standstill period which commences on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.
Show more Service from which information about the review procedure may be obtained
Name: Central office of the High Courts (Appeal Section)
Postal address: Ground Floor, East Wing, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
URL: http://www.courts.ie🌏
Source: OJS 2018/S 246-566235 (2018-12-18)
Contract award notice (2019-12-17) Contracting authority Name and addresses
Postal address: Block 2 — The Oval, 160 Shelbourne Road
Object Scope of the procurement
Short description:
“EirGrid has established a framework agreement for the provision of support and maintenance and development of all the instances of Microsoft Dynamics AX,...”
Short description
EirGrid has established a framework agreement for the provision of support and maintenance and development of all the instances of Microsoft Dynamics AX, and for all future system projects and change requests as required.
The framework agreement period will be for an initial duration of 4 years with the option to extend annually for up to an additional 4 years, subject always to the satisfactory performance of the supplier. EirGrid envisages this project being a solution which will evolve over time and therefore intends awarding a contract with a potential maximum relationship of 20 years including options for renewal at various stages over the life of the arrangement.
Show more
Total value of the procurement (excluding VAT): EUR 4 500 000 💰
Description
Main site or place of performance: Ireland.
Description of the procurement:
“EirGrid has established a framework agreement for the provision of support and maintenance and development of all the instances of Microsoft Dynamics AX,...”
Description of the procurement
EirGrid has established a framework agreement for the provision of support and maintenance and development of all the instances of Microsoft Dynamics AX, and for all future system projects and change requests as required.
This contract will include but not be limited to the provision of:
— MS Dynamics AX support and maintenance services for all current and future instances of the product,
— support and maintenance of ZAP BI and advice on reporting strategy,
— best practice advice/assist EirGrid in developing Roadmap for future Microsoft Dynamics AX expansion,
— all future Microsoft Dynamics AX projects,
— all future system change requests.
The framework agreement period will be for an initial duration of 4 years with the option to extend annually for up to an additional 4 years, subject always to the satisfactory performance of the supplier.
EirGrid envisages qualifying up to 5 candidates from this pre-qualification process, subject to the quality of responses received.
Show more Award criteria
Quality criterion (name): Quality, quantity and balance of human resources — support services
Quality criterion (weighting): 10
Quality criterion (name): Quality, quantity and balance of human resources — consultancy services
Quality criterion (name): Provision of services — support services
Quality criterion (name): Provision of services — consultancy services
Quality criterion (name): Service level agreement (SLA)
Quality criterion (weighting): 5
Quality criterion (name): Sample Project 1
Quality criterion (name): Sample Project 2
Quality criterion (name): Sample Project 3
Quality criterion (name): Legal
Cost criterion (name): Support and maintenance
Cost criterion (weighting): 12
Cost criterion (name): Consultancy services daily rates
Cost criterion (weighting): 15
Cost criterion (name): Volume discounts
Cost criterion (weighting): 5
Cost criterion (name): Transition costs
Cost criterion (weighting): 3
Information about options
Description of options:
“The framework agreement period will be for an initial duration of 4 years with the option to extend annually for up to an additional 4 years, subject always...”
Description of options
The framework agreement period will be for an initial duration of 4 years with the option to extend annually for up to an additional 4 years, subject always to the satisfactory performance of the supplier. Under Article 50.F as set out in Council Directive 2014/25/EU as transposed into Irish law by the European Union Award of Contracts by Utility Undertakings) Regulations 2016 (S.I. 286 of 2016) (the ‘Regulations’) and given the complexity of EirGrid system set-up, the software installed may become embedded into EirGrid systems architecture. This may lead to future contracts for continuous support. Therefore EirGrid may award future contracts for continuous support up to the maximum allowed 20 years, subject always to the satisfactory performance of the supplier.
Show more Description
Additional information:
“The total estimated spend of this contract is for the initial duration of 4 years and the option to extend annually for up to an additional 4 years.”
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2018/S 246-566235
Award of contract
1️⃣
Contract Number: 1
Title: Microsoft Dynamics AX Support Services and Development Framework
Date of conclusion of the contract: 2019-12-06 📅
Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Hitachi Solutions Europe Ltd
National registration number: GB 830 5295 39
Postal address: 25 Old Broad Street
Postal town: London
Postal code: EC2N 1HQ
Country: United Kingdom 🇬🇧
E-mail: cwilkinson@hitachisolutions.com📧
Region: United Kingdom 🏙️
URL: http://www.hitachi-solutions.com🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 4 500 000 💰
Total value of the contract/lot: EUR 4 500 000 💰
Complementary information Additional information
“The total estimated spend of this contract is for the initial duration of 4 years and the option to extend annually for up to an additional 4 years.”
Source: OJS 2019/S 245-604350 (2019-12-17)