Website hosting and management support services

Department of Justice and Equality

The Minister for Justice and Equality on behalf of the Department of Justice & Equality and its associated agencies and the Department of Defence is seeking responses for the provision of web hosting facilities and support services. Each agency will draw the services at their discretion.
The various agencies currently have 35 websites which are hosted in either the LGMA or with external third party service providers. The intention is to centralise the provision of these services in a suitably secure location which MUST have GCN connectivity.

Deadline

The time limit for receipt of tenders was 2018-02-02. The procurement was published on 2017-12-22.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2017-12-22 Contract notice
2019-07-24 Contract award notice
Contract notice (2017-12-22)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Short description:
The Minister for Justice and Equality on behalf of the Department of Justice & Equality and its associated agencies and the Department of Defence is seeking responses for the provision of web hosting facilities and support services. Each agency will draw the services at their discretion. The various agencies currently have 35 websites which are hosted in either the LGMA or with external third party service providers. The intention is to centralise the provision of these services in a suitably secure location which MUST have GCN connectivity.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: IT services: consulting, software development, Internet and support 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Justice and Equality
Postal address: 94 St. Stephen's Green
Postal code: Dublin 2
Postal town: Ireland
Contact
Internet address: http://www.justice.ie 🌏
E-mail: lxmcgrath@justice.ie 📧
Phone: +353 16028532 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=122782&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=122782&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-12-22 📅
Submission deadline: 2018-02-02 📅
Publication date: 2017-12-23 📅
Identifiers
Notice number: 2017/S 247-519623
OJ-S issue: 247
Additional information
Etenders tender box will be opened by a minimum of two relevant personnel.

Object
Scope of the procurement
Short description:
The Minister for Justice and Equality on behalf of the Department of Justice & Equality and its associated agencies and the Department of Defence is seeking responses for the provision of web hosting facilities and support services. Each agency will draw the services at their discretion.
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The various agencies currently have 35 websites which are hosted in either the LGMA or with external third party service providers. The intention is to centralise the provision of these services in a suitably secure location which MUST have GCN connectivity.
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Estimated total value: 1 500 000 EUR 💰
Estimated value excluding VAT: 1 500 000 EUR 💰
Duration: 48 months

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID127930.
Contract execution
Contract performance conditions:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID127930.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2018-02-02 📅
Tender opening time: 12:00
Place: Etenders.
Additional information: Etenders tender box will be opened by a minimum of two relevant personnel.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Leigh McGrath
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1122 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=122782&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
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2) This is the sole call for competition for this contract/framework.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that the successful tenderer is and remains tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
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8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:
Instrument SI 130 of 2014, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the Contracting Authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High.
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Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
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Source: OJS 2017/S 247-519623 (2017-12-22)
Contract award notice (2019-07-24)
Object
Scope of the procurement
Short description:
The Minister for Justice and equality on behalf of the Department of Justice and Equality and its associated agencies and the department of defence is seeking responses for the provision of web hosting facilities and support services. Each agency will draw the services at their discretion. The various agencies currently have 35 websites which are hosted in either the LGMA or with external third party service providers. The intention is to centralise the provision of these services in a suitably secure location which must have GCN connectivity.
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Total value of the procurement: 1 500 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: 51 St. Stephen's Green
Contact
E-mail: procurement@justice.ie 📧

Reference
Dates
Date dispatched: 2019-07-24 📅
Publication date: 2019-07-29 📅
Identifiers
Notice number: 2019/S 144-355283
Refers to notice: 2017/S 247-519623
OJ-S issue: 144
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this contract/framework; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; 4) Contract award will be subject to the approval of the competent authorities; 5) It will be a condition of award that the successful tenderer is and remains tax compliant; 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time; 7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
Show more

Object
Scope of the procurement
Short description:
The Minister for Justice and equality on behalf of the Department of Justice and Equality and its associated agencies and the department of defence is seeking responses for the provision of web hosting facilities and support services. Each agency will draw the services at their discretion.
Show more
The various agencies currently have 35 websites which are hosted in either the LGMA or with external third party service providers. The intention is to centralise the provision of these services in a suitably secure location which must have GCN connectivity.
Show more

Procedure
Award criteria
Quality criterion (name): Quality of migration plan
Quality criterion (weighting): 10 %
Quality criterion (name): Quality of configuration and support plan
Quality of hosting plan
Quality criterion (weighting): 30 %
Quality criterion (name): Quality of security management plan
Quality criterion (weighting): 15 %
Quality criterion (name): Quality of termination of services plan
Quality criterion (weighting): 5 %
Cost criterion (name): Cost of hosting the environments
Cost criterion (weighting): 16 %
Cost criterion (name): Professional service costs to cover projects and BAU support
Cost criterion (weighting): 9 %
Cost criterion (name): Migration of services
Cost criterion (weighting): 4 %
Cost criterion (name): Cost of licenses
Cost criterion (weighting): 1 %

Award of contract
Date of contract conclusion: 2018-02-19 📅
Name: Evros Technology Group
National registration number: 141524
Postal address: Cherrywood Business Park, Loughlinstown
Postal town: Dublin
Country: Ireland 🇮🇪
Internet address: http://www.evros.ie 🌏
Total value of the procurement: 1 500 000 EUR 💰
Information about tenders
Number of tenders received: 1

Reference
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
Show more
2) This is the sole call for competition for this contract/framework;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the competent authorities;
5) It will be a condition of award that the successful tenderer is and remains tax compliant;
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
Show more

Complementary information
Review body
Information about review deadlines:
Instrument SI 130 of 2014, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the contracting authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The statutory instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract and alleges) that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
Show more
Source: OJS 2019/S 144-355283 (2019-07-24)
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