Request for Tender for the Migration, Support and Maintenance of the RSA Virtual Learning Environment (VLE)

Road Safety Authority (RSA)

The RSA is seeking to award a services contract for provision of services related to the migration, support and maintenance of the RSA Virtual Learning Environment (VLE) as more particularly described at Part 3 of the RFT.

Deadline

The time limit for receipt of tenders was 2017-05-29. The procurement was published on 2017-04-25.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Wholeschool Softward Limited

Who?

• Road Safety Authority (RSA)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2017-04-25	Contract notice
2017-08-09	Contract award notice

Contract notice (2017-04-25)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Reference number: ET1701
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: System maintenance services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Road Safety Authority (RSA)
Postal address: Moy Business Park, Primrose Hill
Postal town: Ballina
Contact
Internet address: http://www.rsa.ie 🌏
E-mail: gprendergast@rsa.ie 📧
Phone: +353 9625140 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=111633&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=111633&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-04-25 📅
Submission deadline: 2017-05-29 📅
Publication date: 2017-04-27 📅
Identifiers
Notice number: 2017/S 082-158071
OJ-S issue: 82
Additional information
All information related to this Competition is provided in the RFT document.

Object
Scope of the procurement
Estimated total value: 300 000 EUR 💰
Short description:

The services to be provided as part of this Contract include but are not limited to:

— Deployment of the RSA owned Moodle instance (which is currently deployed in a third-party data-centre) on the RSA owned and maintained servers;

— Migration of existing content and users from the current Virtual Learning Environment (VLE);

— Design the aesthetic appearance and functionality (including exporting capabilities and reporting) of the VLE homepage and overall site layout;

— System Maintenance, Patching and Support;

— Maintenance of the Road Safety Authority's Moodle Platform;

— Maintaining and treating the RSA's educational resources, to include past and future resources developed within the lifetime of this Contract;

— Managing the learning content;

— Managing the access to VLE and ensure security, as required;

— Provide training to the RSA staff as and when required.

Estimated value excluding VAT: 300 000 EUR 💰
Duration: 36 months
Description of renewals:

The Contract may be extended by up to 1 year with a maximum of 2 such extensions.

Additional information: All information related to this Competition is provided in the RFT document.
Place of performance
Main site or place of performance: Ballina, Co. Mayo.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2017-05-29 📅
Tender opening time: 13:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Geraldine Prendergast
Internet address: www.rsa.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/481 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=111633&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court of Ireland
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie 🌏
Body responsible for mediation procedures
Same as: Review body
Source: OJS 2017/S 082-158071 (2017-04-25)

Contract award notice (2017-08-09)
Object
Scope of the procurement
Short description:

The RSA awarded a services contract for provision of services related to the migration, support and maintenance of the RSA Virtual Learning Environment (VLE) as more particularly described at Part 3 of the RFT.

Total value of the procurement: 76 300 EUR 💰
Notice metadata
Document type: Contract award notice
Nature of contract: Services

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-08-09 📅
Publication date: 2017-08-11 📅
Identifiers
Notice number: 2017/S 153-317528
Refers to notice: 2017/S 082-158071
OJ-S issue: 153

Object
Scope of the procurement
Short description:

The services provided as part of this Contract include but are not limited to:

— Deployment of the RSA owned Moodle instance (which is currently deployed in a third-party data-centre) on the RSA owned and maintained servers,

— Migration of existing content and users from the current Virtual Learning Environment (VLE),

— Design the aesthetic appearance and functionality (including exporting capabilities and reporting) of the VLE homepage and overall site layout,

— System Maintenance, Patching and Support,

— Maintenance of the Road Safety Authority's Moodle Platform,

— Maintaining and treating the RSA's educational resources, to include past and future resources developed within the lifetime of this Contract,

— Managing the learning content,

— Managing the access to VLE and ensure security, as required,

Procedure
Award criteria
Cost criterion: Cost
Cost weighting: 30
Cost criterion: Quality and Balance of Resources
Cost weighting: 35
Cost criterion: Service Methodology

Award of contract
Date of contract conclusion: 2017-08-01 📅
Source: OJS 2017/S 153-317528 (2017-08-09)

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