Trinity College Dublin invites tenders for the supply of an Integrated Workplace Management System (IWMS) as outlined in the attached RFT and appendices.
Deadline
The time limit for receipt of tenders was 2017-06-09.
The procurement was published on 2017-05-09.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Contract award notice (2022-04-11) Contracting authority Name and addresses
Name: Trinity College Dublin, the University of Dublin
National registration number: 2200007u
Postal address: College Green
Postal town: Dublin 2
Postal code: Co. Dublin
Country: Ireland 🇮🇪
Contact person: Kevin Ryan
Phone: +353 18962376📞
E-mail: ryank8@tcd.ie📧
Region: Dublin🏙️
URL: http://www.tcd.ie🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336🌏
Object Scope of the procurement
Title: Integrated Workplace Management System (IWMS)
TCD-22-C0932
Products/services: Facilities management software package📦
Short description:
“This Voluntary ex ante transparency (VEAT) notice acknowledges that Trinity College Dublin proposes to renew a contract with Planon Software. This...”
Short description
This Voluntary ex ante transparency (VEAT) notice acknowledges that Trinity College Dublin proposes to renew a contract with Planon Software. This continuation in licencing, maintenance and support is for the Integrated Workplace Management System (IWMS) The existing solution was implemented following an EU level competitive tender process. OJEU ref: 2017/S 090-176435. The IWMS solution delivers an integrated solution for all aspects of workplace management including but not limited to:
• 1.1 Spatial Data
• 1.2 Service Desk
• 1.3 Maintenance
• 1.4 Time Recording
• 1.5 Reporting
• 1.6 Asset Register
• 1.7 Stock Control
• 1.8 Facilities Management
• 1.9 Mobile Solution
• 1.10 User Apps
• 1.11 Asbestos Register
Show more
Total value of the procurement (excluding VAT): EUR 400 000 💰
1️⃣
Additional products/services: Administration software package📦
Additional products/services: Scheduling and productivity software package📦
Place of performance: Dublin🏙️
Main site or place of performance: Dublin
Description of the procurement:
“This Voluntary ex ante transparency (VEAT) notice acknowledges that Trinity College Dublin proposes to renew a contract with Planon Software with reference...”
Description of the procurement
This Voluntary ex ante transparency (VEAT) notice acknowledges that Trinity College Dublin proposes to renew a contract with Planon Software with reference to Article 32(2)b(ii) of Directive 2014/24/EU. Specifically, competition is absent for technical reasons. The original contract, tender reference OJEU: 2017/S 090-176435, conducted in 2017, resulted in a customised implementation with multiple bespoke information technology integrations.
The software has interfaces to other internal and external systems including:
- Customised integration with Oracle Financials. This is a complex interface with more than 15 touchpoints between the two systems, which has taken a number of years to achieve optimal integration.
- Bespoke functionality to support financial accounting in Planon and Oracle Financials
- Customised integration with Trinity timetabling system (CMIS)
- Customised integration with Trinity Events Management System (KX)
- Customised integration with Trinity Chemical Safety Management System (Labcup)
- Customised integration with Trinity Web Assets Portal. This delivers effective Asset Management and reports feeding into broader University strategy with regard to insurance and sustainability.
- Single source of truth in relation to space data across the University
- Microsoft Active Directory authentication
A formal technical development partnership agreement is integrated in the existing contract between Trinity College Dublin and Planon Software. Based on the extensive technical integrations and functionality outlined above, and the bespoke development and implementation arising from OJEU ref: 2017/S 090-176435, the contracting authority proposes that any alternative or substitute presents sufficient technical challenges to constitute a disproportionate risk to the operation of the university. Specifically, the implementation of an alternative that addresses the complexity and number of integrations reliant on the spatial data, presents a technical resourcing challenge that would require partial or complete disintegration of the IWMS. The IWMS operates as a coherent, real-time solution for the attributes specified above in relation to workplace management.
Procedure Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
Additional deliveries by the original supplier ordered under the strict conditions stated in the directive
Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union (explanation):
“The proposed contract pertains to renewal of licences, support & maintenance of an existing Integrated Workplace Management System (IWMS). In accordance...”
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union (explanation)
The proposed contract pertains to renewal of licences, support & maintenance of an existing Integrated Workplace Management System (IWMS). In accordance with Article 32(2)b(ii) of Directive 2014/24/EU competition is absent for technical reasons. The original contract, tender reference OJEU: 2017/S 090-176435, resulted in a customised technical solution. Based on the extensive technical integrations and functionality outlined in section II.2.4, and the bespoke development and implementation arising from the initial contract, the contracting authority proposes that no reasonable alternative or substitute exists. The proposed contract will proceed on a rolling annual renewal basis and the aggregated term will not exceed 5 years.
Show more Administrative information
Previous publication concerning this procedure: 2017/S 090-176435
Award of contract
1️⃣
Contract Number: 1
Title: Integrated Workplace Management System (IWMS)
Date of conclusion of the contract: 2022-04-11 📅
Information about tenders
Number of tenders received: 1
Name and address of the contractor
Name: Planon Software
Postal address: Park Gate, 161-163 Preston Road
Postal town: Brighton
Postal code: BN1 6AU
Country: United Kingdom 🇬🇧
Region: Brighton and Hove 🏙️
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 100 000 💰
Total value of the contract/lot: EUR 400 000 💰
Complementary information Review body
Name: High Court
Postal address: Four Courts Ground Floor (East Wing) Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2022/S 075-199919 (2022-04-11)