Group Risk Management & Integrated Assurance System

Ervia

Design, support, maintain and deliver the application, on a hosted / cloud risk management based solution across our business.
Risk Management System to consolidate risk and internal control self assessment, control effectiveness and validation from Group, Gas
Networks, Irish Water, Major Projects and Shared Services.
The purpose of this application is to provide the following oversight and assurance capability to Ervia and its subsidiaries:
1. An automated solution providing an assurance map over the Three Lines of Defence — a consistent approach allowing systemic risk and control assessment, oversight and analysis by category or function — simplified metrics and dashboards aligned to objectives, performance goals and risk appetite.
2. Automated audit planning, issues tracking aligned to risk, control and process.
3. Scalability — Integration with other applications in use (data import/export) and the capability to automate other governance and business processes.

Deadline

The time limit for receipt of tenders was 2017-03-01. The procurement was published on 2017-01-26.

Who?

• Ervia

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2017-01-26	Contract notice

Contract notice (2017-01-26)
Object
Scope of the procurement
Title: Compliance software development services
Reference number: 17/012
Short description:

Design, support, maintain and deliver the application, on a hosted / cloud risk management based solution across our business. Risk Management System to consolidate risk and internal control self assessment, control effectiveness and validation from Group, Gas Networks, Irish Water, Major Projects and Shared Services. The purpose of this application is to provide the following oversight and assurance capability to Ervia and its subsidiaries: 1. An automated solution providing an assurance map over the Three Lines of Defence — a consistent approach allowing systemic risk and control assessment, oversight and analysis by category or function — simplified metrics and dashboards aligned to objectives, performance goals and risk appetite. 2. Automated audit planning, issues tracking aligned to risk, control and process. 3. Scalability — Integration with other applications in use (data import/export) and the capability to automate other governance and business processes.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Compliance software development services 📦
Additional CPV: IT services: consulting, software development, Internet and support 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Ervia
Postal address: P.O.Box 900, Webworks, Eglinton Street
Postal town: Cork
Contact
Internet address: http://www.ervia.ie 🌏
E-mail: tenders@ervia.ie 📧
Phone: +353 214239083 📞
URL for documents: http://etenders.gov.ie/ 🌏

Reference
Dates
Date dispatched: 2017-01-26 📅
Submission deadline: 2017-03-01 📅
Publication date: 2017-01-28 📅
Identifiers
Notice number: 2017/S 020-034060
OJ-S issue: 20
Additional information

A pre-qualification questionnaire will be available to all candidates who express an interest via eTenders in the competition. Please submit all queries via email for the attention of The Shared Services Procurement Manager to Tenders@ervia.ie The questionnaire must be completed and returned to the address in I.1. above not later than 12.00hrs Wednesday 1st March 2017.

Object
Scope of the procurement
Short description:

Design, support, maintain and deliver the application, on a hosted / cloud risk management based solution across our business.

Risk Management System to consolidate risk and internal control self assessment, control effectiveness and validation from Group, Gas

Networks, Irish Water, Major Projects and Shared Services.

The purpose of this application is to provide the following oversight and assurance capability to Ervia and its subsidiaries:

1. An automated solution providing an assurance map over the Three Lines of Defence — a consistent approach allowing systemic risk and control assessment, oversight and analysis by category or function — simplified metrics and dashboards aligned to objectives, performance goals and risk appetite.

2. Automated audit planning, issues tracking aligned to risk, control and process.

3. Scalability — Integration with other applications in use (data import/export) and the capability to automate other governance and business processes.

Please refer to the PQQ document for further details.

Duration: 60 months
Description of renewals: Two options to renew for a period of twelve months annually.
Description of options: Two options to renew for a period of twelve months annually.
Additional information:

A pre-qualification questionnaire will be available to all candidates who express an interest via eTenders in the competition.

Please submit all queries via email for the attention of The Shared Services

Procurement Manager to Tenders@ervia.ie

The questionnaire must be completed and returned to the address in I.1. above not later than 12.00hrs Wednesday 1st March 2017.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Refer to tender documents.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if the Contracting Entity considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. The Contracting Entity also reserves the right to contract with each member of the group on the basis of joint and several liability, or with one member of the group as a main contractor with a number of sub-contractors or on any other basis as the Contracting Entity considers appropriate.

Procedure
Minimum number of candidates: 5
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2017-03-02 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: n/a
Contact
Contact point: Tender Admin
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/376 🌏
Documents URL: http://etenders.gov.ie/ 🌏

Reference
Additional information

A pre-qualification questionnaire will be issued to all candidates who respond to this notice. Expressions of interest should be addressed in writing and sent via email for the attention of The Shared Services Procurement Manager to tenders@ervia.ie

The Questionnaire will cover the financial, economic and technical capacity of candidates. The questionnaire must be completed and returned to the address in I.1. above not later than 12.00hrs Wednesday 1st March 2017.

The responses will be used to assist in drawing up a tender list. This process may also include interviews with candidates. The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers relating to this contract award procedure.

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register to this tender by email to tenders@ervia.ie.

Complementary information
Review body
Name: The High Court
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +35 318886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Please refer to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2)).

Source: OJS 2017/S 020-034060 (2017-01-26)

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