Provision of a Commercial Off-The-Shelf (COTS) Contractor Safety Management System

Electricity Supply Board (ESB)

Electricity Supply Board (ESB) seeks to procure a commercial off-the-shelf software system to facilitate contractor company safety management. The system must be vendor hosted, and provide secure access for both contract companies and ESB users. It must be mobile (smart-device) enabled to support the current mobile platforms, and provide a high degree of self-drive capability. It will be critical that the proposed solution has a full suite of dynamic reporting capabilities.

Deadline
The time limit for receipt of tenders was 2016-09-30. The procurement was published on 2016-08-24.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:

• Effective Software

Who?

• Electricity Supply Board (ESB)

What?

Where?

• Éire/Ireland › Ireland

Procurement history

Date	Document
2016-08-24	Contract notice
2019-01-04	Contract award notice

Contract award notice (2019-01-04)
Contracting authority
Name and addresses
Name: Electricity Supply Board (ESB)
National registration number: N/a
Postal address: 27 Lower Fitzwilliam Street
Postal town: Dublin 2
Postal code: Dublin
Country: Ireland 🇮🇪
Contact person: Donie Cahalane
Phone: +353 17026157 📞
E-mail: donie.cahalane@esb.ie 📧
Region: Ireland 🏙️
URL: http://www.esb.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377 🌏

Object
Scope of the procurement
Title:
“Provision of a Commercial Off-The-Shelf (COTS) Contractor Safety Management System. SSCON2681”
Products/services: IT services: consulting, software development, Internet and support 📦
Short description:
“Electricity Supply Board (ESB) seeks to procure a commercial off-the-shelf software system to facilitate contractor company safety management. The system...”

1️⃣
Additional products/services: Software programming and consultancy services 📦
Additional products/services: Computer-related services 📦
Place of performance: Ireland 🏙️
Main site or place of performance: Dublin
Description of the procurement:
“ESB is currently working directly with approximately three hundred third-party contract companies throughout the Republic of Ireland. These contract...”

Description of the procurement

ESB is currently working directly with approximately three hundred third-party contract companies throughout the Republic of Ireland. These contract companies supply skills and services in a number of frameworks.
— timber,
— poling,
— civil engineering,
— electrical,
— security,
— catering, etc.
ESB are seeking to enhance the management of safety with its contract companies by sourcing a COTS solution. The successful provider will already have delivered a similar solution to industries to the scale and requirements that are being sought by ESB.
ESB is inviting expressions of interest from applicants to provide a Contractor Safety Management (COTS) System (product license and maintenance) and implementation services to ESB.
ESB engage a significant number of third-party contract companies of various scales and commercial dimensions to help deliver and support the electrical infrastructure, and associated services throughout the Republic of Ireland. Safety management is at the core of operations. To enhance safety management of the contract companies, ESB are seeking a COTS solution. The key elements of the requirement are outlined below.
A full appreciation of the ESB company can be viewed at the following internet address: - http://www.esb.ie
The vendors proposed solution must include the following Contractor Safety Management System capabilities:
— PTW (Permit-To-Work),
— Contractor Company Assessment,
— Contractor Resource Management,
— Incident Management,
— Recording of Good-Catch/Near Miss events,
— Audit Management,
— Full Dynamic Reporting.
ESB is seeking a single COTS system as a Service, to cater for the safety management of its significant contract company base. The key aspects of the solution are as follows;
— commercial off-the-shelf functionality that will enhance the safety management of its contract companies,
— a proven system already in service with a similar type and scale of company as ESB,
— the system must be vendor hosted. The data must be secured and stored in accordance with the relevant data protection regulations,
— the system must be mobile enabled.
ESB will also require implementation services to configure the solution to ESB specific requirements.
Please note, if the principal Contractor is not the supplier of the product — ESB retains the right to have annual licence and maintenance contract directly with the product owner.

Award criteria
Quality criterion (name): Technical
Quality criterion (weighting): 60 %
Price (weighting): 40 %
Information about options
Options ✅
Description of options:
“ESB retains the option of extending the contract up to 2 years by mutual consent.”
Description
Additional information:
“Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from...”

Procedure
Type of procedure
Negotiated procedure with prior call for competition
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2016/S 165-297542

Award of contract

1️⃣
Contract Number: 1
Title:
“Provision of a Commercial Off-The-Shelf (COTS) Contractor Safety Management System”
Date of conclusion of the contract: 2019-01-04 📅
Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Effective Software
National registration number: IE9671352H
Postal address: The Moorings, Lennox Place
Postal town: Portobello
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 14853551 📞
E-mail: darragh@effective-software.com 📧
Region: Ireland 🏙️
URL: http://www.effective-software.com/ 🌏
The contractor is an SME

Complementary information
Additional information

“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties;
2) This is the sole call for competition for this service;
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant;
6) If for any reason it is not possible to admit to the Framework Agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the Framework Agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to join the Framework Agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework;
7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition. 10) At Section II.2.9 we have indicated that 5 or 8 will be invited to tender, please note that the contracting entity reserves the right to invite at least 3 or 5 subject to that number qualifying.

Review body
Name: Chief Registrar
Postal address: Four Courts, Inns Quay, Dublin 7
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
URL: http://www.courts.ie 🌏
Body responsible for mediation procedures
Name: As Required
Postal town: As Required
Country: Ireland 🇮🇪
Review procedure
Precise information on deadline(s) for review procedures:
“The Contracting entity will not conclude this Framework Agreement/contract until after the expiry of the standstill period which commences on the day...”
Source: OJS 2019/S 005-008152 (2019-01-04)

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