Power System Planning Services Framework

EirGrid plc

The objective of this Pre-Qualification Questionnaire (PQQ) process is to produce a short-list of suitably qualified companies who will be invited to tender for the provision of Power System Planning Consulting and Contracting services as required for ‘EirGrid Group’, hereafter referred to as EirGrid. This document provides a description of EirGrid's requirements for this contract as well as details
of the services we wish to procure. It also provides information about the selection
procedure.
Candidates are invited to submit a qualification application for inclusion on the
tender list for the applicable Multi- Party Framework in accordance with this
document. Candidates who successfully qualify will be invited to submit a tender proposal.
The Operations, Planning and Innovation teams within EirGrid has a requirement for contracting and/or consulting services in the electricity industry structure from time to time to bolster the organizational capability to deliver a safe, secure, reliable, economical and efficient transmission system.
The Framework period will be for 3 years with the option for EirGrid to
extend annually for up to a further 2 years, subject always to the satisfactory
performance of each member.
Once this framework agreement is in place, and as and when requirements arise
contracts will be awarded to framework members either on the basis of the
original tenders submitted or following ‘mini-tender’ competitions between the
members of the framework agreement.

Deadline

The time limit for receipt of tenders was 2016-02-29. The procurement was published on 2016-01-28.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• AECOM Infrastructure and Environment Ireland Ltd
• Cesi S.P.A.
• EDIF ERA
• Mott MacDonald Limited
• Parsons Brinckerhoff
• Power System Consultants Ltd New Zealand

Who?

• EirGrid plc

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2016-01-28	Contract notice
2016-09-14	Contract award notice

Contract notice (2016-01-28)
Object
Scope of the procurement
Title: Technical analysis or consultancy services
Quantity or scope:

The initial contract period envisaged is 3 years with the possibility to extend annually up to a further 2 years, subject always to the satisfactory performance of the supplier.600 0001 000 000

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Technical analysis or consultancy services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal address: Block 2 — The Oval, 160 Shelbourne Road, Ballsbridge
Postal code: 4
Postal town: Dublin
Contact
Internet address: http://www.eirgrid.com 🌏
E-mail: paul.valentine@eirgrid.com 📧
Phone: +353 12370200 📞

Reference
Dates
Date dispatched: 2016-01-28 📅
Submission deadline: 2016-02-29 📅
Publication date: 2016-01-30 📅
Identifiers
Notice number: 2016/S 021-034061
OJ-S issue: 21
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax clearance certificate from the Revenue Commissioners when requested. 6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax clearance certificate from the Revenue Commissioners when requested.

6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Service category: 12
Estimated value excluding VAT: 600 000 💰
1 000 000 💰
Frequency of contracts to be awarded:

Individual Framework contracts (Mini-Tenders) could range from 10 000 EUR up to 100 000 EUR depending on the requirements.

Short description:

of the services we wish to procure. It also provides information about the selection

procedure.

Candidates are invited to submit a qualification application for inclusion on the

tender list for the applicable Multi- Party Framework in accordance with this

document. Candidates who successfully qualify will be invited to submit a tender proposal.

The Operations, Planning and Innovation teams within EirGrid has a requirement for contracting and/or consulting services in the electricity industry structure from time to time to bolster the organizational capability to deliver a safe, secure, reliable, economical and efficient transmission system.

The Framework period will be for 3 years with the option for EirGrid to

extend annually for up to a further 2 years, subject always to the satisfactory

performance of each member.

Once this framework agreement is in place, and as and when requirements arise

contracts will be awarded to framework members either on the basis of the

original tenders submitted or following ‘mini-tender’ competitions between the

members of the framework agreement.

Quantity or scope:

The initial contract period envisaged is 3 years with the possibility to extend annually up to a further 2 years, subject always to the satisfactory performance of the supplier.

Description of options:

The initial contract period envisaged is 3 years with the possibility to extend annually up to a further 2 years, subject always to the satisfactory performance of the supplier.

Reference number: ENQEIR517
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: