Independent Condition Assessment / Statutory Inspections — ESB Wind Farms

Electricity Supply Board and/or its Subsidiaries, Associates & Joint Venture Partnerships (hereinafter referred to as ESB)

Frameworks for:
1. Independent Condition Assessment Services.
2. Statutory Inspections.
for ESB Wind Farms on the islands of Ireland and Great Britain.

Deadline

The time limit for receipt of tenders was 2016-07-13. The procurement was published on 2016-06-09.

Who?

• Electricity Supply Board and/or its Subsidiaries, Associates & Joint Venture Partnerships (hereinafter referred to as ESB)

What?

• Technical inspection services › Technical inspection services of engineering structures
• Wind-energy generators › Wind farm
• Wind-energy generators › Wind turbines

Where?

• Dublin
• United Kingdom › East Midlands (England)
• United Kingdom › East of England
• United Kingdom › London
• United Kingdom › North East (England)
• United Kingdom › North West (England)
• United Kingdom › Northern Ireland
• United Kingdom › Scotland
• United Kingdom › South East (England)
• United Kingdom › South West (England)
• United Kingdom › Wales
• United Kingdom › West Midlands (England)
• United Kingdom › Yorkshire and the Humber
• Éire/Ireland › Ireland

Procurement history

Date	Document
2016-06-09	Contract notice
2017-11-29	Contract award notice

Contract notice (2016-06-09)
Object
Scope of the procurement
Title: Wind farm
Reference number: GWM-4345
Short description:

Frameworks for: 1. Independent Condition Assessment Services. 2. Statutory Inspections. for ESB Wind Farms on the islands of Ireland and Great Britain.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Wind farm 📦
Additional CPV: Wind turbines 📦
Place of performance
NUTS region: Northern Ireland 🏙️
Scotland 🏙️
United Kingdom 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board and/or its Subsidiaries, Associates & Joint Venture Partnerships (hereinafter referred to as ESB)
Postal address: 27 Lower Fitzwilliam Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://www.esb.ie 🌏
E-mail: powergeneration.procurement@esb.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99741&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99741&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-06-09 📅
Submission deadline: 2016-07-13 📅
Publication date: 2016-06-11 📅
Identifiers
Notice number: 2016/S 112-199304
OJ-S issue: 112
Additional information

This Framework will comprise of an initial three year term with the right to extend up to a maximum of a further two years at the sole discretion of the Contracting Entity.

Object
Scope of the procurement
Short description:

Frameworks for:

1. Independent Condition Assessment Services.

2. Statutory Inspections.

for ESB Wind Farms on the islands of Ireland and Great Britain.

Maximum number of lots per tenderer: 3
Information about lots: Lots 1, 2 and/or 3.
Title of the lot: Independent Condition Assessment for ESB Wind Farms on the Island of Ireland
Lot number: 1
Short description:

Framework 1 Lot 1:

This will cover wind farms in operation or under development or developed/acquired during the term of the framework on the island of Ireland (i.e. in any location in the Republic of Ireland and Northern Ireland).

There are three Options for Framework 1, Lot 1 as follows:

Option 1: Full Condition Assessment for the high level scope outlined below:

o Inspection Type A consisting of a general wind turbine visual inspection/snagging, including but not limited to assessment of foundation inspection; tower structure; nacelle assembly; drivetrain; brakes; pitch system; safety systems; wind measurement; control system; converter; auxiliary cabinets; cabling; etc.

o Inspection Type B Blade inspection, consisting of options for the following, where possible: ground and/or Nacelle based telescopic photo using a high power camera; rope access inspection; crane/man basket inspection; UAV/Drone or robot; aural inspection; measurement and inspection of lightning detection system (continuity/resistance); cleaning; repair works, including provision of required consumables (please state limitations in scope of supply).

o Inspection Type C Gearbox Inspection, including, but not limited to: Full endoscope inspection; oil sampling and analysis; vibration analysis (to include sample points on generator and LSS bearing).

o Inspection Type D Generator & Converter, including, but not limited to: insulation resistance; polarization index; thermographic inspection.

The exact scope of each Type A — D above will be refined as part of the tendering process and will form part of the technical review in all submitted tenders.

Option 2: Provision of Inspection types A, C and D only, as above

Option 3: Provision of Inspection type B only.

Duration: 60 months
Additional information:

This Framework will comprise of an initial three year term with the right to extend up to a maximum of a further two years at the sole discretion of the Contracting Entity.

Title of the lot: Independent Condition Assessment for ESB Wind Farms on the Island of Great Britain
Lot number: 2
Short description:

Framework 1 Lot 2:

This will cover wind farms in operation or under development or developed/acquired during the term of the framework on the island of Great Britain (i.e. in any location England, Scotland and Wales).

There are three Options for Framework 1, Lot 2 as follows:

Title of the lot: Framework 2 for Satutory Inspects for ESB Wind Farms in Ireland and UK
Lot number: 3
Short description:

Framework 2:

This tender will be a single lot covering all Wind Farms in operation or under development or developed/acquired during the term of the framework and under development on the island of Ireland and the island of Great Britain.

The high level scope for this framework includes the provision of all checks, inspections and/or tests in any Statutory Instrument that are a legal requirement applicable to ESB Wind Farms in locations in the Republic of Ireland, Northern Ireland and Great Britain, as required by jurisdiction, including but not limited to:

o Inspection Type E — General

— Service crane/winch.

— Ladders.

— Fall arrest systems, including anchor points.

— Hydraulic accumulators.

— Fire extinguishers (including first aid kits).

— Personal Protective Equipment.

o Inspection Type F — Service Lift.

— Including certification of supporting beam and all lift associated components.

o Inspection Type G — Met Mast.

— Fit to climb certification, including fall arrest systems and anchor points.

Additional information:

This Framework will comprise of an initial 3 year term with the right to extend up to a maximum of a further 2 years at the sole discretion of the Contracting Entity.

Place of performance
Main site or place of performance:

Island of Ireland.

Island of Great Britain.

Islands of Ireland and Great Britain.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Information and formalities necessary for evaluating if the requirements are met:

Set out in the Pre-Qualification documentation.

List and brief description of rules and criteria:

Information and formalities necessary for evaluating if the requirements are met:

Set out in the Pre-Qualification documentation.

Contract execution
Deposits and guarantees required:

Will be set out in the Pre-Qualification documentation and the Invitation to Tender.

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Will be set out in the Invitation to Tender.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the Tender is submitted by a group of suppliers, then those suppliers, if awarded the contract, shall assume such legal form by corporation, partnership or otherwise as will enable them to contract as a single entity, and assume joint and several responsibility for the contract.

Contract performance conditions:

Information and formalities necessary for evaluating if the requirements are met:

Set out in the Pre-Qualification documentation.

Procedure
Envisaged number of candidates: 7
Objective criteria for choosing the limited number of candidates:

Please refer to the Information Memorandum for details of the selection criteria.

Number of participants to be contemplated: 3
Time of receipt of tenders: 16:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Paula Carey
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99741&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

It is our intention to use the Irish Government Procurement portal (www.etenders.gov.ie) for this competition (e-Tenders Ref No. 105973). Interested parties must register their interest on the e-Tenders website. Registration is free of charge. All information relating to and including the pre-qualification documents, any clarifications and changes will be issued/published via this portal. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties.

Further information on this procurement process is set out in the Pre-Qualification documentation.

Complementary information
Review body
Name: Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Source: OJS 2016/S 112-199304 (2016-06-09)

Contract award notice (2017-11-29)
Object
Scope of the procurement
Short description:

Frameworks for 1. Independent Condition Assessment Services, 2. Statutory Inspections. for ESB Wind Farms on the islands of Ireland and Great Britain.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Contracting authority
Identity
Awarding authority name: Electricity Supply Board and/or its Subsidiaries, Associates and Joint Venture Partnerships (hereinafter referred to as ESB)

Reference
Dates
Date dispatched: 2017-11-29 📅
Publication date: 2017-11-30 📅
Identifiers
Notice number: 2017/S 230-480357
Refers to notice: 2016/S 112-199304
OJ-S issue: 230
Additional information

Please note: this procurement has been cancelled, please refer to Section VI.3 Additional Information for more information. This Framework will comprise of an initial 3-year term with the right to extend up to a maximum of a further 2 years at the sole discretion of the Contracting Entity.

Object
Scope of the procurement
Short description:

Frameworks for

1. Independent Condition Assessment Services,

There are 3 Options for Framework 1, Lot 1 as follows:

o Inspection Type D Generator and Converter, including, but not limited to: insulation resistance; polarization index; thermographic inspection.

Additional information:

Please note: this procurement has been cancelled, please refer to Section VI.3 Additional Information for more information.

This Framework will comprise of an initial 3-year term with the right to extend up to a maximum of a further 2 years at the sole discretion of the Contracting Entity.

Short description:

— Service crane/winch,

— Ladders,

— Fall arrest systems, including anchor points,

— Hydraulic accumulators,

— Fire extinguishers (including first aid kits),

o Inspection Type F — Service Lift

— Including certification of supporting beam and all lift associated components

o Inspection Type G — Met Mast

Reference
Additional information

Dear Applicants and Candidates,

We wish to advise that ESB has decided to cancel this current advertised competition for (1) Independent Condition Assessment Services Framework and (2) Statutory Inspections Framework for ESB Wind Farms.

The reason for this decision is that the business case for both frameworks is no longer viable, based on a review of the expected volume of work and the cost versus benefits. ESB has committed to re-evaluate the business case in relation to the framework for statutory inspections for ESB wind farms in the future. If ESB assesses that there is a future revised requirement for these statutory inspection services, we will contact all candidates who submitted a pre-qualification for this framework to advise that we will be starting a new competition.

Please accept our apologies for any inconvenience this decision has caused.

Source: OJS 2017/S 230-480357 (2017-11-29)

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