Archive Catalogue Software System

Central Bank of Ireland

Under the terms of the Central Bank of Ireland (‘the Central Bank’) Archive Policy,
the ownership of all Central Bank registered files and other historical artefacts,
over thirty (30) years old, are automatically transferred to the Central Bank
Archive (‘the Archive’) which has been approved to be opened to the public under
controlled procedures. The Bank has undertaken to launch an Archive Reading
room in the new North Wall Quay building where these materials will be available
for consultation by members of the public there.
Tenderers should be aware that the total estimated value of the Services sought
does not exceed the relevant EU threshold. Therefore, this public procurement
competition is not subject to the EU public procurement Directive (European
Parliament and Council Directive 2014/24/EU on Public Procurement).

Deadline

The time limit for receipt of tenders was 2016-10-03. The procurement was published on 2016-09-02.

Who? What? Where?
Procurement history
Date Document
2016-09-02 Contract notice
Contract notice (2016-09-02)
Object
Scope of the procurement
Title: Archive services
Reference number: 2015P095
Short description:
Under the terms of the Central Bank of Ireland (‘the Central Bank’) Archive Policy, the ownership of all Central Bank registered files and other historical artefacts, over thirty (30) years old, are automatically transferred to the Central Bank Archive (‘the Archive’) which has been approved to be opened to the public under controlled procedures. The Bank has undertaken to launch an Archive Reading room in the new North Wall Quay building where these materials will be available for consultation by members of the public there. Tenderers should be aware that the total estimated value of the Services sought does not exceed the relevant EU threshold. Therefore, this public procurement competition is not subject to the EU public procurement Directive (European Parliament and Council Directive 2014/24/EU on Public Procurement).
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Archive services 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Central Bank of Ireland
Postal address: Dame Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://www.centralbank.ie 🌏
E-mail: michael.kavanagh@centralbank.ie 📧
Phone: +353 12246409 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102752&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102752&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-09-02 📅
Submission deadline: 2016-10-03 📅
Publication date: 2016-09-07 📅
Identifiers
Notice number: 2016/S 172-309111
OJ-S issue: 172

Object
Scope of the procurement
Short description:
Under the terms of the Central Bank of Ireland (‘the Central Bank’) Archive Policy,
the ownership of all Central Bank registered files and other historical artefacts,
over thirty (30) years old, are automatically transferred to the Central Bank
Archive (‘the Archive’) which has been approved to be opened to the public under
controlled procedures. The Bank has undertaken to launch an Archive Reading
room in the new North Wall Quay building where these materials will be available
for consultation by members of the public there.
Tenderers should be aware that the total estimated value of the Services sought
does not exceed the relevant EU threshold. Therefore, this public procurement
competition is not subject to the EU public procurement Directive (European
Parliament and Council Directive 2014/24/EU on Public Procurement).
The purpose of this Invitation to Tender (ITT) is to detail the requirements of the
Central Bank relating to its requirement for a system to hold the archive records
metadata in a hierarchical linked structure; to maintain the metadata and add to
these records each year as the need arises (‘the System’). The metadata held s
should conform to international guidelines as specified in ISAD(G), or equivalent.
The System is to provide members of the public with the ability to search and view
the metadata associated with these historical files, via the Central Bank website,
and interface with email to request files for manual consultation (‘the Archive
Catalogue’).
does not exceed the relevant EU threshold.Therefore this public procurement
Duration: 36 months
Description of renewals:
The Central Bank reserves the right to extend the Term for a period or periods of up to twelve (12) months with a maximum of two (2) such extensions on the same terms and conditions, subject to the Central Bank's obligations at law.
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See attached documentation for more information.
Economic and financial standing: See attached documentation for more information.
Technical and professional ability: See attached documentation for more information.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2016-10-03 📅
Tender opening time: 12:00
Award criteria
Quality criterion (name): Quality of Metadata
Quality criterion (weighting): 250
Quality criterion (name): Quality of System Features
Quality criterion (weighting): 415
Quality criterion (name): Quality of System Administration
Quality criterion (weighting): 300
Quality criterion (name): Quality of Language
Quality criterion (weighting): 30
Quality criterion (name): Quality of Support
Quality criterion (weighting): 110
Quality criterion (name): Quality of Visualisation
Quality criterion (weighting): 45
Quality criterion (name): Quality of Architecture
Quality criterion (weighting): 150
Quality criterion (name): Quality of Information Security
Quality criterion (weighting): 350
Quality criterion (name): Quality of Infrastructure
Quality of Service Operations
Quality criterion (weighting): 200
Cost criterion: Cost
Cost weighting: 350

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Michael Kavanagh
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/329 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102752&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 1888600 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Source: OJS 2016/S 172-309111 (2016-09-02)
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