The Provision of a Tote Wagering System

Horse Racing Ireland (HRI)

Tote Ireland Limited is a wholly owned subsidiary of Horse Racing Ireland, with responsibility for the operation of a Totalisator on the 26 racecourses in the Republic of Ireland. Tote Ireland is at the heart of Irish Horseracing, providing a wide variety of betting options for all race goers. All profits made by Tote Ireland are used for the improvement of Irish Horseracing. Tote‘ is short for Totalisator and Tote Betting is similar to the Lotto. All the stakes on a race are pooled; a deduction is made to cover costs and contribution to racing. The remainder of the pool is divided by the number of winning units to give a dividend, which is inclusive of a EUR1 stake. Tote Ireland Ltd. is now seeking Expressions of Interest from suitably qualified service providers for the provision of a tote Wagering System. The current solution is a turn-key solution involving the provision of wageringm terminals, a Tote Central System, and ancillary logistics services including the movement and installation of equipment. For its off-course activities a similar complete solution is in place; with a fully hosted, web based interface for their contact centre and web offerings. To identify the best solution, Tote has split the requirement into 3 separate lots:
— Lot 1: Contract for the Provision of a Tote Central System;
— Lot 2: Contract for the Provision of Logistics Services to transport and install Tote Equipment;
— Lot 3: Contract for the Provision of a Web, Contact Centre and Mobile System.
The contracts will be awarded for an initial period of approximately 5 years. The maximum potential duration of each contract is 10 years. Please consult the associated documentation for full details and instruction regarding submissions in respect of this competition.

Deadline

The time limit for receipt of tenders was 2015-06-19. The procurement was published on 2015-05-20.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2015-05-20 Contract notice
2016-11-28 Contract award notice
Contract notice (2015-05-20)
Object
Scope of the procurement
Title: Gambling and betting services
Quantity or scope:
Tote Ireland Ltd is now seeking Expressions of Interest from suitably qualified service providers for the provision of a tote Wagering System.The current solution is a turn-key solution involving the provision of wagering terminals, a Tote Central System, and ancillary logistics services including the movement and installation of equipment. For its off-course activities a similar complete solution is in place; with a fully hosted, web based interface for their contact centre and web offerings. To identify the best solution, Tote has split the requirement into three separate lots:— Lot 1: Contract for the Provision of a Tote Central System;— Lot 2: Contract for the Provision of Logistics Services to transport and install Tote Equipment;— Lot 3: Contract for the Provision of a Web, Contact Centre and Mobile System.4 600 000
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Total value of the procurement: 4 100 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Gambling and betting services 📦

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: The Curragh, Co Kildare
Postal town: Ballymany
Contact
E-mail: procure@hri.ie 📧
Phone: +353 45455400 📞

Reference
Dates
Date dispatched: 2015-05-20 📅
Submission deadline: 2015-06-19 📅
Publication date: 2015-05-23 📅
Identifiers
Notice number: 2015/S 099-180311
OJ-S issue: 99
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Award of this Contract will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to award this contract to the highest scoring tenderer following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next highest scoring as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Short description:
Tote Ireland Limited is a wholly owned subsidiary of Horse Racing Ireland, with responsibility for the operation of a Totalisator on the 26 racecourses in the Republic of Ireland. Tote Ireland is at the heart of Irish Horseracing, providing a wide variety of betting options for all race goers. All profits made by Tote Ireland are used for the improvement of Irish Horseracing. Tote‘ is short for Totalisator and Tote Betting is similar to the Lotto. All the stakes on a race are pooled; a deduction is made to cover costs and contribution to racing. The remainder of the pool is divided by the number of winning units to give a dividend, which is inclusive of a EUR1 stake. Tote Ireland Ltd. is now seeking Expressions of Interest from suitably qualified service providers for the provision of a tote Wagering System. The current solution is a turn-key solution involving the provision of wageringm terminals, a Tote Central System, and ancillary logistics services including the movement and installation of equipment. For its off-course activities a similar complete solution is in place; with a fully hosted, web based interface for their contact centre and web offerings. To identify the best solution, Tote has split the requirement into 3 separate lots:
Show more
— Lot 1: Contract for the Provision of a Tote Central System;
— Lot 2: Contract for the Provision of Logistics Services to transport and install Tote Equipment;
— Lot 3: Contract for the Provision of a Web, Contact Centre and Mobile System.
The contracts will be awarded for an initial period of approximately 5 years. The maximum potential duration of each contract is 10 years. Please consult the associated documentation for full details and instruction regarding submissions in respect of this competition.
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Lot number: 1
Title of the lot: Lot 1: Contract for the Provision of a Tote Central System
Short description:
Tote are looking for a suitable service provider for the provision of a Tote Central System with ancillary equipment (primarily terminals) being available under both purchase and leasing option.
Quantity or scope: Please consult the attached documentation for a detailed description of services required.
Duration: 60 months
Lot number: 2
Title of the lot: Lot 2: Contract for the Provision of Logistics Services to transport and install Tote Equipment
Short description:
Tote are looking for a suitable service provider for the provision of Logistics Services to transport and install Tote Equipment at each of the Irish race-meetings.
Lot number: 3
Title of the lot: Lot 3: Contract for the Provision of a Web, Contact Centre and Mobile System
Short description:
Tote are looking for a suitable service provider for the provision of a Web, Contact Centre and Mobile System capable of connecting to various Tote systems including but not limited to the system of the successful service provider for lot 1.
Duration: 36 months
Quantity or scope:
Tote Ireland Ltd is now seeking Expressions of Interest from suitably qualified service providers for the provision of a tote Wagering System.
The current solution is a turn-key solution involving the provision of wagering terminals, a Tote Central System, and ancillary logistics services including the movement and installation of equipment. For its off-course activities a similar complete solution is in place; with a fully hosted, web based interface for their contact centre and web offerings. To identify the best solution, Tote has split the requirement into three separate lots:
Show more
— Lot 1: Contract for the Provision of a Tote Central System;
— Lot 2: Contract for the Provision of Logistics Services to transport and install Tote Equipment;
— Lot 3: Contract for the Provision of a Web, Contact Centre and Mobile System.
Description of options: Options will be described at the next stage of the competition.
Minimum number of possible renewals: 1
Maximum number of possible renewals: 5
Duration: 120 months
Reference number: Tote Wagering System
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As per the qualification questionnaire, available to download from www.etenders.gov.ie
Economic and financial standing:
As per the qualification questionnaire, available to download from www.etenders.gov.ie
Minimum level(s) of standards:
As per the qualification questionnaire, available to download from www.etenders.gov.ie
Technical and professional ability:
As per the qualification questionnaire, available to download from www.etenders.gov.ie
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of the contract, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.
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Procedure
Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Amy Moran
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/330 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88349&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=88349&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: Tote Wagering System
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
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2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Award of this Contract will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to award this contract to the highest scoring tenderer following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next highest scoring as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
Show more
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
Show more
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
Show more

Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Fax: +353 18886088 📠
Information about review deadlines:
Statutory instrument no 130 of 2010 (the Irish remedies regulations) provides that review procedures are available in the high court to a person who has or has had an interest in obtaining the contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.
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Service from which information about the review procedure may be obtained
Name: Please consult your legal advisor
Source: OJS 2015/S 099-180311 (2015-05-20)
Contract award notice (2016-11-28)
Object
Scope of the procurement
Short description:
Tote Ireland Limited is a wholly owned subsidiary of Horse Racing Ireland, with responsibility for the operation of a Totalisator on the 26 racecourses in the Republic of Ireland. Tote' is short for Totalisator and Tote Betting is similar to the Lotto. All the stakes on a race are pooled; a deduction is made to cover costs and contribution to racing. The remainder of the pool is divided by the number of winning units to give a dividend, which is inclusive of a EUR 1 stake. To identify the best solution, Tote has split the requirement into three separate lots: — Lot 1: Contract for the Provision of a Tote Central System. — Lot 2: Contract for the Provision of Logistics Services to transport and install Tote Equipment — Lot 3: Contract for the Provision of a Web, Contact Centre and Mobile System The contracts will be awarded for an initial period of approximately 5 years. The maximum potential duration of each contract is 10 years.
Show more
Total value of the procurement: 16 000 000 EUR 💰
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Additional CPV: Web servers 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: The Curragh, Co. Kildare
Contact
Internet address: http://www.goracing.ie/ 🌏
Phone: +353 045455400 📞

Reference
Dates
Date dispatched: 2016-11-28 📅
Publication date: 2016-12-02 📅
Identifiers
Notice number: 2016/S 233-424586
Refers to notice: 2015/S 099-180311
OJ-S issue: 233

Object
Scope of the procurement
Short description:
Tote Ireland Limited is a wholly owned subsidiary of Horse Racing Ireland, with
responsibility for the operation of a Totalisator on the 26 racecourses in the
Republic of Ireland. Tote' is short for Totalisator and Tote Betting is similar to the Lotto. All the stakes on a race are pooled; a deduction is made to cover costs and contribution to
racing. The remainder of the pool is divided by the number of winning units to
give a dividend, which is inclusive of a EUR 1 stake.
To identify the best solution, Tote has split the
requirement into three separate lots:
— Lot 1: Contract for the Provision of a Tote Central System.
— Lot 2: Contract for the Provision of Logistics Services to transport and
install Tote Equipment
— Lot 3: Contract for the Provision of a Web, Contact Centre and Mobile
System
The contracts will be awarded for an initial period of approximately 5 years. The maximum potential duration of each contract is 10 years.
Description of options: As per published ITT document.

Procedure
Award criteria
Quality criterion (name): Bet Types
Quality criterion (weighting): 5
Quality criterion (name): Connectivity and 3rd Party Interaction
Detailed Tote Solution Requirements
Quality criterion (weighting): 10
Quality criterion (name): Future Functionality Options
IT Requirements
Solution Description and Value Added Services
Reporting
Organisation and Collaboration
Implementation / Documentation / Training
Price weighting: 40
Quality criterion (name): Service Requirement Outline
Requirement for Track Setup
Quality criterion (weighting): 15
Quality criterion (name): Future Service Options
Reporting Requirements
Service description and Value Added Services
Price weighting: 50
Quality criterion (name): Requirements for Online / Contact Centre / Bak Office
Connectivity and 3rd Party Interaction / Customer Service Providers
Other Required Functions
Price weighting: 35

Award of contract
Date of contract conclusion: 2016-11-15 📅
2016-08-28 📅

Complementary information
Service from which information about the review procedure may be obtained
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2016/S 233-424586 (2016-11-28)
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