An Post is seeking to enter into a Single Party Framework Agreement for a period
of three (3) years with an option to extend for a further two (2) to meet its
requirements for Document Storage, Retrieval & Destruction.
Interested parties should have demonstrated capability and experience in the
specialist areas to meet the requirements and tight deadlines that are associated
with these services/ requirements.
An Post Retail Directorate requires the secure storage, retention and destruction
of various An Post Financial Papers, Money Transmissions Documents and Post
Office Transaction Receipts.
The inflow of these secure storage items will be mainly centred on the dispatch of
weekly pouches from approx 1 200 Post Offices across Ireland each week.
The successful supplier will be responsible for the secure storage of An Post
pouches, which will be required to be retained for a minimum of 6 years from the
date of issuance by the Post Office and in some circumstances may be required
to be retained for 10 years.
The successful supplier will be responsible for the assignment of defined retention
periods and destruction dates.
The successful supplier will be required to provide an integrated I.T. solution to fit
with An Post Document Archive Management System Software (DAMS). The
Document Archive Management System is an oracle database that it is used to
hold an inventory of all boxes and pouches sent to the supplier, and to reconcile
receipt of boxes and pouches by the supplier, with the list maintained by An Post.
It is also used to request documents from the supplier and to record the
production of these documents. Orders for the retrieval of documents are created
as electronic files on DAMS. The supplier must be able to process these orders
electronically.
Deadline
The time limit for receipt of tenders was 2015-06-22.
The procurement was published on 2015-05-21.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Document Storage, Retrieval and Destruction.
Products/services: Storage and retrieval services📦
Short description:
“An Post is seeking to enter into a Single Party Framework Agreement for a period of three (3) years with an option to extend for a further two (2) to meet...”
Short description
An Post is seeking to enter into a Single Party Framework Agreement for a period of three (3) years with an option to extend for a further two (2) to meet its requirements for Document Storage, Retrieval and Destruction.
1️⃣
Additional products/services: Storage and warehousing services📦
Additional products/services: Storage services📦
Additional products/services: Warehousing services📦
Additional products/services: Archive services📦
Additional products/services: Archive destruction services📦
Place of performance: Éire/Ireland🏙️
Description of the procurement:
“An Post is seeking to enter into a Single Party Framework Agreement for a period of three (3) years with an option to extend for a further two (2) to meet...”
Description of the procurement
An Post is seeking to enter into a Single Party Framework Agreement for a period of three (3) years with an option to extend for a further two (2) to meet its requirements for Document Storage, Retrieval and Destruction.
Procedure Type of procedure
Negotiated procedure with prior call for competition
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2015/S 099-181170
Award of contract
1️⃣
Contract Number: 1
Lot Identification Number: 1
Title: Document Storage, Retrieval and Destruction
Date of conclusion of the contract: 2016-09-30 📅
Name and address of the contractor
Name: Iron Mountain Ireland
National registration number: 236398
Postal address: Damastown ave, Damastown Industrial Estate
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 07500064515📞
E-mail: blamberton@ironmountain.co.uk📧
Region: Éire/Ireland🏙️
The contractor is an SME
Complementary information Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Source: OJS 2016/S 222-404943 (2016-11-15)