Contract for On-Site Senior System Engineer

Waterford and Wexford Education and Training Board

WWETB is made up of 13 Post Primary Schools, 12 Adult Learning/Education Centres, 6 Youth Reach Centres, 3 Adult Education Offices, Adult Guidance Service, 2 Training Centres and three Administration Offices with Head Office located in Ardcavan Business Park, Ardcavan, Wexford. WWETB incorporates a number of Schools, Educational facilities, Training Centres and administrative offices with a variety of daily opening times and also a significant amount of ‘holiday periods'. This determines to a large extent the timing and balance of work between day to day maintenance and annual maintenance/upgrade projects. It is therefore important to be able to resource projects appropriately to ensure that the maximum access to equipment is availed off during down time. This contract is designed to allow WWETB to service the day to day needs of IT support to minimise any equipment downtime while the schools are operational in line with certain annual and periodical maintenance which will need to be undertaken during holiday periods. The Engineer(s) concerned will be working with the staff of the IT Department in WWETB and any third parties contracted to provide ICT Maintenance and Support to centres in WWETB.
The following are within the scope of this tender:
(I) Provision of Dedicated On-Site Senior System Engineer for WWETB who will report directly to the to IT Manager of WWETB who will direct all work to be undertaken. It is envisaged that the service will be required to commence early May 2015.
(ii) Provision of all necessary insurance, equipment, transport and any other elements required for the Senior System Engineer to successfully carry out their duties.
The contract will initially run for 2 years. Subject to satisfactory provision of the contracted service, by the successful tenderer, WWETB may consider extending the contract for periods up to a maximum of 3 additional years.

Deadline

The time limit for receipt of tenders was 2015-04-22. The procurement was published on 2015-03-09.

Who? What? Where?
Procurement history
Date Document
2015-03-09 Contract notice
Contract notice (2015-03-09)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Quantity or scope: On-site support services 5 days per week for 2 years.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Waterford and Wexford Education and Training Board
Postal address: Ardcavan Business Park, Ardcavan, Co. Wexford
Postal town: Wexford

Reference
Dates
Date dispatched: 2015-03-09 📅
Submission deadline: 2015-04-22 📅
Publication date: 2015-03-14 📅
Identifiers
Notice number: 2015/S 052-090735
OJ-S issue: 52
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested. 6) If for any reason it is not possible to award the contract to the tenderers invited following the conclusion of this competitive process or if the appointed service provider fails to meet their obligations under the contract, the contracting authority reserves the right to award the contract to the next highest scoring tenderer. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tenders in order to avoid the risk of elimination from the competition. 10) Tenderers must take account of this tender document and any clarifications issued via the etenders system in preparing their submissions.
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Object
Scope of the procurement
Short description:
WWETB is made up of 13 Post Primary Schools, 12 Adult Learning/Education Centres, 6 Youth Reach Centres, 3 Adult Education Offices, Adult Guidance Service, 2 Training Centres and three Administration Offices with Head Office located in Ardcavan Business Park, Ardcavan, Wexford. WWETB incorporates a number of Schools, Educational facilities, Training Centres and administrative offices with a variety of daily opening times and also a significant amount of ‘holiday periods'. This determines to a large extent the timing and balance of work between day to day maintenance and annual maintenance/upgrade projects. It is therefore important to be able to resource projects appropriately to ensure that the maximum access to equipment is availed off during down time. This contract is designed to allow WWETB to service the day to day needs of IT support to minimise any equipment downtime while the schools are operational in line with certain annual and periodical maintenance which will need to be undertaken during holiday periods. The Engineer(s) concerned will be working with the staff of the IT Department in WWETB and any third parties contracted to provide ICT Maintenance and Support to centres in WWETB.
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The following are within the scope of this tender:
(I) Provision of Dedicated On-Site Senior System Engineer for WWETB who will report directly to the to IT Manager of WWETB who will direct all work to be undertaken. It is envisaged that the service will be required to commence early May 2015.
(ii) Provision of all necessary insurance, equipment, transport and any other elements required for the Senior System Engineer to successfully carry out their duties.
The contract will initially run for 2 years. Subject to satisfactory provision of the contracted service, by the successful tenderer, WWETB may consider extending the contract for periods up to a maximum of 3 additional years.
Description of options:
Subject to satisfactory performance and ongoing need, the contract may be extended for a further period of up to 3 years.
Provisional timetable for use of options: 24 months
Minimum number of possible renewals: 1
Maximum number of possible renewals: 3
Duration: 060 months
Place of performance
Main site or place of performance: Waterford and Wexford.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to the tender document available to download from www.etenders.gov.ie using System ID RFT No. 93579.
Economic and financial standing:
Please refer to the tender document available to download from www.etenders.gov.ie using System ID RFT No. 93579.
Technical and professional ability:
Please refer to the tender document available to download from www.etenders.gov.ie using System ID RFT No. 93579.
Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful service provider.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint and several liability.
Names and professional qualifications of the staff ✅

Procedure
Tender validity period: 012 months
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: 3185886NH
Contact
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/110494 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=86345&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=86345&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
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2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.
6) If for any reason it is not possible to award the contract to the tenderers invited following the conclusion of this competitive process or if the appointed service provider fails to meet their obligations under the contract, the contracting authority reserves the right to award the contract to the next highest scoring tenderer.
Show more
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
Show more
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tenders in order to avoid the risk of elimination from the competition.
Show more
10) Tenderers must take account of this tender document and any clarifications issued via the etenders system in preparing their submissions.

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that contract.
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Service from which information about the review procedure may be obtained
Name: Please consult a legal advisor
Source: OJS 2015/S 052-090735 (2015-03-09)
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