Archive Digitisation Services — Single Party Framework
National University of Ireland, Galway (NUI Galway)
NUI Galway via its James Hardiman Library makes available rich archival collections for research and learning and has completed a number of archive digitisation projects in recent years. It intends to undertake further such projects and therefore, wishes to establish a Single Party Framework Agreement for Archive Digitisation Services. Archive Digitisation Services include digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance. The collections will be of varying origin, age, condition and scale, incorporating a range of formats, media and languages; preparation of material for digitisation; utilisation and configuration of digital asset management systems; compliance with standards for archives, digitisation, metadata, preservation and other aspects; implementation of effective digital rights management and redaction systems. The Single Party Framework Agreement will be established for 2 years with the option to extend annually for another 2 years. Full details of requirements are detailed in the Invitation to Tender document which is available for download from the eTenders website at: www.etenders.gov.ie Suppliers must be registered on the eTenders website in order to ‘Accept’ the invitation and access the tender documents. Registration is free of charge.
DeadlineThe time limit for receipt of tenders was 2015-11-18. The procurement was published on 2015-10-08.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
Who? What? Where?| Date | Document |
|---|---|
| 2015-10-08 | Contract notice |
| 2016-02-22 | Contract award notice |
Object
Scope of the procurement
Title: Archive services
Quantity or scope: As detailed in the Invitation to Tender document.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Archive services 📦
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National University of Ireland, Galway (NUI Galway)
Postal address: University Road
Postal town: Galway
Contact
Internet address: http://www.nuigalway.ie 🌏
E-mail: procure@nuigalway.ie 📧
Phone: +353 91493970 📞
Fax: +353 91494515 📠
Reference
Dates
Date dispatched: 2015-10-08 📅
Submission deadline: 2015-11-18 📅
Publication date: 2015-10-13 📅
Identifiers
Notice number: 2015/S 198-359446
OJ-S issue: 198
Object
Scope of the procurement
Short description:
Place of performance
Main site or place of performance: Galway.
Procedure
Duration of the framework agreement in years: 4
Languages
Language: English 🗣️
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Procurement and Contracts Office
Ann Melia
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/414 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93350&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93350&B=ETENDERS_SIMPLE 🌏
Reference
Identifiers
Reference number attributed by the contracting authority: NUIG/CON341/15
Source: OJS 2015/S 198-359446 (2015-10-08)
Object
Scope of the procurement
Total value of the procurement: 300 000 💰
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Contracting authority
Contact
E-mail: tenders@nuigalway.ie 📧
Reference
Dates
Date dispatched: 2016-02-22 📅
Publication date: 2016-02-24 📅
Identifiers
Notice number: 2016/S 038-062546
Refers to notice: 2015/S 198-359446
OJ-S issue: 38
Procedure
Award criteria
Criterion: 1. Approach and methodology for the delivery of the service (30)
2. Quantity, balance and quality of resources offered (15)
3. Experience, knowledge and track record (25)
4. Ultimate cost (30)
Award of contract
Date of contract conclusion: 2016-02-22 📅
Name: Mastermind Ireland Limited
Postal address: 11 Summerville Park, Rathmines
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: info@archives.ie 📧
Internet address: http://www.archives.ie/consult.html 🌏
Information about tenders
Number of tenders received: 2
Source: OJS 2016/S 038-062546 (2016-02-22)