Review of coilltes timber sales system

Coillte Teoranta

The Coillte Group is seeking expressions of interest from suitably qualified candidates to undertake a review of its Timber Sales System (TSS).
The TSS is used by Coillte to offer its annual supply of circa 1.7 million m3 of sawlogs to the market.
The system incorporates a regular (fortnightly) sales offer through electronic auction.
Coillte now wishes to procure an external consultant to carry out a review of the system.
The review will include (but not limited to):
1. Identifying the future business needs (including customer needs) in the context of the sale of its sawlogs;
2. Determining the criteria for what constitutes a ‘best in class' timber sales system;
3. Reviewing the effectiveness of the current TSS, including its strengths and weaknesses;
4. Reviewing other sales models in similar commodity markets with a view to identifying and evaluating alternative options;
5. Finally to make recommendations on changes, if any, to the current TSS
The procurement process will involve three stages:
1. Pre-qualification stage, where interested candidates will be evaluated and shortlisted through to;
2. Dialogue stage, where candidates will be afforded the opportunity to discuss
Coillte's desired objectives for the review from which they will be shortlisted through to;
3. Tender stage, where candidates will be requested to submit their final tender proposal.
Attached to this notice is a Pre-Qualification Questionnaire (PQQ), which candidates must complete and submit as part of the first stage.
Submissions will then be scored and evaluated based on the published selection criteria contained within the PQQ.
Only companies who can demonstrate that they have the relevant resources and experience should apply.

Deadline

The time limit for receipt of tenders was 2014-06-23. The procurement was published on 2014-05-23.

Who? What? Where?
Procurement history
Date Document
2014-05-23 Contract notice
Contract notice (2014-05-23)
Object
Scope of the procurement
Title: Financial consultancy, financial transaction processing and clearing-house services
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Financial consultancy, financial transaction processing and clearing-house services 📦

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Coillte Teoranta
Postal address: Unit 3.1 Woodford Business Park, Santry
Postal code: 17
Postal town: Dublin
Contact
E-mail: sarah.toye@coillte.ie 📧
Phone: +353 12011111 📞
Fax: +353 12011199 📠

Reference
Dates
Date dispatched: 2014-05-23 📅
Submission deadline: 2014-06-23 📅
Publication date: 2014-05-28 📅
Identifiers
Notice number: 2014/S 102-179052
OJ-S issue: 102
Additional information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76631&B=ETENDERS_SIMPLE
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Object
Scope of the procurement
Short description:
The Coillte Group is seeking expressions of interest from suitably qualified candidates to undertake a review of its Timber Sales System (TSS).
The TSS is used by Coillte to offer its annual supply of circa 1.7 million m3 of sawlogs to the market.
The system incorporates a regular (fortnightly) sales offer through electronic auction.
Coillte now wishes to procure an external consultant to carry out a review of the system.
The review will include (but not limited to):
1. Identifying the future business needs (including customer needs) in the context of the sale of its sawlogs;
2. Determining the criteria for what constitutes a ‘best in class' timber sales system;
3. Reviewing the effectiveness of the current TSS, including its strengths and weaknesses;
4. Reviewing other sales models in similar commodity markets with a view to identifying and evaluating alternative options;
5. Finally to make recommendations on changes, if any, to the current TSS
The procurement process will involve three stages:
1. Pre-qualification stage, where interested candidates will be evaluated and shortlisted through to;
2. Dialogue stage, where candidates will be afforded the opportunity to discuss
Coillte's desired objectives for the review from which they will be shortlisted through to;
3. Tender stage, where candidates will be requested to submit their final tender proposal.
Attached to this notice is a Pre-Qualification Questionnaire (PQQ), which candidates must complete and submit as part of the first stage.
Submissions will then be scored and evaluated based on the published selection criteria contained within the PQQ.
Only companies who can demonstrate that they have the relevant resources and experience should apply.
Variants will be accepted ✅
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please see pre qualification attached to this notice.
Economic and financial standing: Please see pre qualification attached to this notice.
Technical and professional ability: Please see Pre qualification attached to this notice.
Contract execution
Deposits and guarantees required: N/A
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: See PQQ attached.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must contract as a single entity having joint or several liability.

Procedure
Languages
Language: English 🗣️
Other languages: Irish

Contracting authority
Contact
Contact point: Sarah Toye
Source: OJS 2014/S 102-179052 (2014-05-23)
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