Establishment of a Single-Party Framework Agreement for ICT Infrastructure and Platform Upgrade and Refresh

Private Residential Tenancies Board

PRTB invites expressions of interest for the provision ICT Infrastructure and Platform Upgrade and Refresh including compute, storage and network elements together with related Support Services. All services must take place whilst maintaining a fully operational and functional production environment continuing to provide the full range of existing ICT services to PRTB‘s user and client base.

Deadline

The time limit for receipt of tenders was 2015-01-26. The procurement was published on 2014-12-17.

Who?

• Private Residential Tenancies Board

What?

Where?

• Dublin

Procurement history

Date	Document
2014-12-17	Contract notice
2014-12-17	Additional information

Contract notice (2014-12-17)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Quantity or scope:

The scope of the requirements includes the following elements requiring work at both locations:1. Increased/new processing capacity — provision, installation and commissioning of processors;2. Increased/new storage — provision, installation and commissioning of (tiered) storage;3. Increased/new bandwidth connectivity within data centres and to the external world — provision, installation and commissioning of new/additional network elements both within data centres and to the external world;4. The physical migration of the existing hardware at the collocated facility to the in-house facility and the re-establishment of an integrated and fully functioning data centre within the in-house facility using this equipment and ancillary software;5. The retirement of the hardware at the in-house facility (and secure disposal of same);6. The migration of systems currently run on the in-house facility to the collocated facility;7. The migration of systems currently run in the collocated facility to the in-house facility;8. The provision of production, pre-production, test and development environments;9. The design, implementation, commissioning and testing of DR capability between the 2 locations;10. The management and provision where necessary of the necessary licensing arrangements;11. Project management of the complete project including taking ownership of the liaison requirements with existing partners including collocated facility provider, ISP, Application Vendors, licensees, UAT, the cut over of hardware and the cut-over of software between data centres, etc.;12. Provision of post project management and support services;All of the above has to take place whilst maintaining a fully operational and functional production environment continuing to provide the full range of existing ICT services to PRTB's user and client base.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Private Residential Tenancies Board
Postal address: PO Box 12323
Postal code: 2
Postal town: Dublin
Contact
E-mail: ruth.cullen@prtb.ie 📧
Phone: +353 818303037 📞
Fax: +353 818303039 📠

Reference
Dates
Date dispatched: 2014-12-17 📅
Submission deadline: 2015-01-26 📅
Publication date: 2014-12-20 📅
Identifiers
Notice number: 2014/S 246-434251
OJ-S issue: 246
Additional information

1. Please note that responses to the questionnaire available from www.etenders.gov.ie must be submitted back via the etenders platform only. Suppliers must therefore register and download the documents from etenders only to enable them to respond via the system. 2. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers in response to this competition. 3. Establishment of the framework agreement and award of any contracts will be subject to the approval of the competent authorities. 4. If for any reason it is not possible to conclude the framework agreement with the successful framework operator designate emerging from this competitive process, or if having concluded the framework agreement the Contracting Authority decides to terminate that agreement, the Contracting Authority reserves the right to admit the next highest scoring tenderer to the framework agreement on the basis of the same terms and conditions and as tendered by that latter party, at any time during the tender validity period. 5. At its absolute discretion, the contracting authority may elect to terminate this procurement process or the concluded framework at any time.

Object
Scope of the procurement
Estimated value excluding VAT: 250 000 💰
1 000 000 💰
Short description:

Quantity or scope:

The scope of the requirements includes the following elements requiring work at both locations:

1. Increased/new processing capacity — provision, installation and commissioning of processors;

2. Increased/new storage — provision, installation and commissioning of (tiered) storage;

3. Increased/new bandwidth connectivity within data centres and to the external world — provision, installation and commissioning of new/additional network elements both within data centres and to the external world;

4. The physical migration of the existing hardware at the collocated facility to the in-house facility and the re-establishment of an integrated and fully functioning data centre within the in-house facility using this equipment and ancillary software;

5. The retirement of the hardware at the in-house facility (and secure disposal of same);

6. The migration of systems currently run on the in-house facility to the collocated facility;

7. The migration of systems currently run in the collocated facility to the in-house facility;

8. The provision of production, pre-production, test and development environments;

9. The design, implementation, commissioning and testing of DR capability between the 2 locations;

10. The management and provision where necessary of the necessary licensing arrangements;

11. Project management of the complete project including taking ownership of the liaison requirements with existing partners including collocated facility provider, ISP, Application Vendors, licensees, UAT, the cut over of hardware and the cut-over of software between data centres, etc.;

12. Provision of post project management and support services;

All of the above has to take place whilst maintaining a fully operational and functional production environment continuing to provide the full range of existing ICT services to PRTB's user and client base.

Duration: 048 months
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the qualification questionnaire available to download from www.etenders.gov.ie

Economic and financial standing:

Please refer to the qualification questionnaire available to download from www.etenders.gov.ie

Technical and professional ability:

Please refer to the qualification questionnaire available to download from www.etenders.gov.ie

Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be agreed with the successful service provider.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability.

Procedure
Duration of the framework agreement in years: 4
Envisaged number of candidates: 5
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Ruth Cullen
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1279 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83448&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83448&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers in response to this competition.

3. Establishment of the framework agreement and award of any contracts will be subject to the approval of the competent authorities.

4. If for any reason it is not possible to conclude the framework agreement with the successful framework operator designate emerging from this competitive process, or if having concluded the framework agreement the Contracting Authority decides to terminate that agreement, the Contracting Authority reserves the right to admit the next highest scoring tenderer to the framework agreement on the basis of the same terms and conditions and as tendered by that latter party, at any time during the tender validity period.

5. At its absolute discretion, the contracting authority may elect to terminate this procurement process or the concluded framework at any time.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Information about review deadlines:

Please refer to the relevant Irish Statutory Instruments (SI 130 of 2010 and SI 420 of 2010) available at www.irishstatutebook.ie

Service from which information about the review procedure may be obtained
Name: Your Legal Advisor
Source: OJS 2014/S 246-434251 (2014-12-17)

Additional information (2014-12-17)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Publication date: 2014-12-24 📅
Identifiers
Notice number: 2014/S 248-438793
Refers to notice: 2014/S 246-434251
OJ-S issue: 248
Source: OJS 2014/S 248-438793 (2014-12-17)

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