Change Control Authority for National Smart Meter Programme

Commission for Energy Regulation

The Commission for Energy Regulation (CER) is Ireland's independent energy and water regulator. The CER was established in 1999 and now has a wide range of economic, customer protection and safety responsibilities in energy. The CER is also the regulator of Ireland's public water and waste-water system. The CER requires expert consultancy support as part of the National Smart Metering Programme (NSMP) in order to deliver the function of Change Control Authority. The CER, working closely with the Department of Communications, Energy and Natural Resources (DCENR), established the Smart Metering Programme which commenced with Phase 1 in 2008. Phase 2 (Requirements Definition) of the National Smart Metering Programme commenced in February 2013. The purpose of the Change Authority (CA) is to provide advice to the NSMP Project Managers Implementation Group (PMIG) when changes to agreed scope and/or programme time-lines are being considered. The CA will review proposed changes with a view to identifying what form of impact assessment is required. The CA will be responsible for scheduling the required impact assessment and collating the responses. This service is also to be available to work streams. All changes to base-lined scope are subject to the Change Authority process including those proposed by the SIIG, Department of Communications Energy & Natural Resources (DCENR) or the CER. The Change Authority operates in an advisory capacity and holds no decision making powers. Following a decision on the High Level Design and the progression to the detailed design phase the CER requires expert consultancy support (the ‘Support') in order to deliver the function of the Change Authority within the NSMP. A detailed scope of this requirement is set out in Section 2 of the Invitation to tender (ITT) document available to download from the contract notice page on www.etenders.gov.ie

Deadline

The time limit for receipt of tenders was 2015-01-29. The procurement was published on 2014-12-12.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• PwC Ireland

Who?

• Commission for Energy Regulation

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2014-12-12	Contract notice
2015-09-22	Contract award notice

Contract notice (2014-12-12)
Object
Scope of the procurement
Title: Technical testing, analysis and consultancy services
Quantity or scope:

The role of Change Authority will also be expected to:1. Respect the High Level Design the design of the end-to-end smart metering solution and each of its components to ensure it is robust, fit for purpose and will deliver the regulatory policy requirements (and hence consumer services) agreed by the CER.2. Work with the Programme Manager to prioritise activities as necessary that will ensure delivery of the NSMP objectives.3. Work closely with the Market Systems Subject Matter Expert to ensure the smart metering design principles are respected.4. Work with the Programme Manager and work stream Project Managers and their Design/Technical Leads to ensure that all regulatory/business processes and ICT Systems/technology components, including technical interfaces between different entities (mainly electricity and gas network operators and suppliers), are designed appropriately and that the design decisions are consistent across the programme.5. Ensure an appropriate change control process is operated effectively.6. Provide impact analysis of design related change requests raised within the Programme.7. Undertake ongoing review of quality, design and change processes to ensure that they are operating effectively and report weaknesses and non-compliance to the Programme Manager.8. Chair and administer Change Authority meetings. Assign actions and follow up to resolution. Participate and provide input to PMIG meetings and SIIG as required.9. Advise the CER on policy impacts.The successful tender is expected to have reviewed and analysed the high level design decision and associated appendices before commencing the engagement.It is proposed to put in place a contract for a period of 1 year with an option for renewal for up to a further 1 year at the discretion of the CER and subject to written agreement between the parties.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Technical testing, analysis and consultancy services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Commission for Energy Regulation
Postal address: The Exchange, Belgard Square North, Dublin
Postal code: 24
Postal town: Tallaght
Contact
Internet address: http://www.cer.ie 🌏
E-mail: procurement@cer.ie 📧
Phone: +353 14000800 📞
Fax: +353 14000850 📠

Reference
Dates
Date dispatched: 2014-12-12 📅
Submission deadline: 2015-01-29 📅
Publication date: 2014-12-17 📅
Identifiers
Notice number: 2014/S 243-428309
OJ-S issue: 243

Object
Scope of the procurement
Short description:

Quantity or scope:

The role of Change Authority will also be expected to:

1. Respect the High Level Design the design of the end-to-end smart metering solution and each of its components to ensure it is robust, fit for purpose and will deliver the regulatory policy requirements (and hence consumer services) agreed by the CER.

2. Work with the Programme Manager to prioritise activities as necessary that will ensure delivery of the NSMP objectives.

3. Work closely with the Market Systems Subject Matter Expert to ensure the smart metering design principles are respected.

4. Work with the Programme Manager and work stream Project Managers and their Design/Technical Leads to ensure that all regulatory/business processes and ICT Systems/technology components, including technical interfaces between different entities (mainly electricity and gas network operators and suppliers), are designed appropriately and that the design decisions are consistent across the programme.

5. Ensure an appropriate change control process is operated effectively.

6. Provide impact analysis of design related change requests raised within the Programme.

7. Undertake ongoing review of quality, design and change processes to ensure that they are operating effectively and report weaknesses and non-compliance to the Programme Manager.

8. Chair and administer Change Authority meetings. Assign actions and follow up to resolution. Participate and provide input to PMIG meetings and SIIG as required.

9. Advise the CER on policy impacts.

The successful tender is expected to have reviewed and analysed the high level design decision and associated appendices before commencing the engagement.

It is proposed to put in place a contract for a period of 1 year with an option for renewal for up to a further 1 year at the discretion of the CER and subject to written agreement between the parties.

Number of possible renewals: 1
Time frame for subsequent contracts: 12 months
Reference number: 011-03-316
Place of performance
Main site or place of performance: Tallaght.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

All tenderers are required to complete a Declaration of Bona Fides pursuant to Article 45 EU Directive 2001/1/EC (See Appendix B of Invitation for Tender).

Economic and financial standing:

Please refer to Section 4.1 of the Invitation to Tender document, available to download from www.etenders.gov.ie for relevant conditions with respect to Qualification Criteria applicable to this contract.

Technical and professional ability:

Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Change Authority Lead will report to the CER Regulatory Manager. The Change Authority Lead will provide the CER Regulatory Manager with a report of monthly updates of actual days support incurred and plans for month ahead. Invoices for this element of the contract should be issued monthly, and should be accompanied by an outcome report (i.e. elements worked on, advice delivered etc.)

In addition to this invoicing information, CER shall be entitled to establish such monitoring and budgetary arrangements in relation to the operation of the contract as they may reasonably deem appropriate.

The Commission for Energy Regulation operates in accordance with the European Communities (Late Payment in Commercial Transactions) Regulations 2002.

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping, if successful, must contract as a single entity, having joint and severable liability.

Names and professional qualifications of the staff ✅

Procedure
Tender validity period: 160 days
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Siobhan Keating
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1232 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83384&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=83384&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: 011-03-316

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Internet address: http://www.courts.ie 🌏
Source: OJS 2014/S 243-428309 (2014-12-12)

Contract award notice (2015-09-22)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: The Exchange, Belgard Square North, Tallaght
Postal town: Dublin

Reference
Dates
Date dispatched: 2015-09-22 📅
Publication date: 2015-09-26 📅
Identifiers
Notice number: 2015/S 187-339860
Refers to notice: 2014/S 243-428309
OJ-S issue: 187

Object
Scope of the procurement
Estimated value excluding VAT: 441 000 💰
639 900 💰

Procedure
Award criteria
Criterion: 1. Quality and technical merit of proposals for providing service detailed in Section 2 of the ITT (25)
2. Technical merit of the human resources proposed (35)
3. Approach to knowledge transfer (5)
4. Cost proposal (35)

Award of contract
Date of contract conclusion: 2015-03-18 📅
Name: PwC Ireland
Postal address: One Spencer Dock, North Wall Quay
Postal town: Dublin
Postal code: 1
Country: Ireland 🇮🇪
E-mail: alan.d.murphy@ie.pwc.com 📧
Information about tenders
Number of tenders received: 4
Source: OJS 2015/S 187-339860 (2015-09-22)

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