RFT for Services to Advise and Assist with Setting Up of a Payroll Shared Service Centre in the Irish Civil Service

Department of Public Expenditure and Reform

RFT for the provision of services to advise and assist with setting up of a Payroll Shared Service Centre (PSSC) and the transition of transactional elements of payroll processes in the Irish Civil Service to this Shared Service Centre and the provision of operational expertise for a period following transition. The Contracting Authority is seeking to establish a PSSC that will carry out the transactional elements of payroll processes for the Irish Civil Service and other Public Service Organisations currently availing of payroll services from Civil Service providers. The PSSC will be based in a multi site location, with a single governance structure, a common technology platform, single licence agreements with technology providers, standardised processes and Service Management Agreements with Customer Departments/
Public Service Bodies. The PSSC will be located across three centres in Galway, Killarney and Tullamore. The project will consist of three phases, as set out below:
Phase 1 (already underway) - Establishing a Payroll Shared Service Centre (to include process re-engineering and standardisation, and the creation of a common technology platform).
Phase 2 - Payroll Migration from existing Payroll Centres to the PSSC
Phase 3 - Providing operational expertise for a limited period following transition, if necessary.

Deadline

The time limit for receipt of tenders was 2013-08-14. The procurement was published on 2013-07-04.

Who? What? Where?
Procurement history
Date Document
2013-07-04 Contract notice
Contract notice (2013-07-04)
Object
Scope of the procurement
Title: Financial consultancy services
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Financial consultancy services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one lot only
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Public Expenditure and Reform
Postal address: 7-9 Merrion Row
Postal town: Dublin
Contact
E-mail: shirley.kearney@per.gov.ie 📧
Phone: +353 579363579 📞

Reference
Dates
Date dispatched: 2013-07-04 📅
Submission deadline: 2013-08-14 📅
Publication date: 2013-07-06 📅
Identifiers
Notice number: 2013/S 130-224881
OJ-S issue: 130
Additional information
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=67709&B=ETENDERS_SIMPLE
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Object
Scope of the procurement
Short description:
RFT for the provision of services to advise and assist with setting up of a Payroll Shared Service Centre (PSSC) and the transition of transactional elements of payroll processes in the Irish Civil Service to this Shared Service Centre and the provision of operational expertise for a period following transition. The Contracting Authority is seeking to establish a PSSC that will carry out the transactional elements of payroll processes for the Irish Civil Service and other Public Service Organisations currently availing of payroll services from Civil Service providers. The PSSC will be based in a multi site location, with a single governance structure, a common technology platform, single licence agreements with technology providers, standardised processes and Service Management Agreements with Customer Departments/
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Public Service Bodies. The PSSC will be located across three centres in Galway, Killarney and Tullamore. The project will consist of three phases, as set out below:
Phase 1 (already underway) - Establishing a Payroll Shared Service Centre (to include process re-engineering and standardisation, and the creation of a common technology platform).
Phase 2 - Payroll Migration from existing Payroll Centres to the PSSC
Phase 3 - Providing operational expertise for a limited period following transition, if necessary.
Lot number: 1
Title of the lot: RFT for Services to Advise and Assist with Setting Up of a Payroll Shared Service Centre in the Irish Civil Service
Short description:
RFT for the provision of services to advise and assist with setting up of a Payroll Shared Service Centre (PSSC) and the transition of transactional elements of payroll processes in the Irish Civil Service to this Shared Service Centre and the provision of operational expertise for a period following transition. The Contracting Authority is seeking to establish a PSSC that will carry out the transactional elements of payroll processes for the Irish Civil Service and other Public Service Organisations currently availing of payroll services from Civil Service providers. The PSSC will be based in a multi site location, with a single governance structure, a common technology platform, single licence agreements with technology providers, standardised processes and Service Management Agreements with Customer Departments/Public Service Bodies. The PSSC will be located across three centres in Galway, Killarney and Tullamore. The project will consist of three phases, as set out below:Phase 1 (already underway) - Establishing a Payroll Shared Service Centre (to include process re-engineering and standardisation, and the creation of a common technology platform).Phase 2 - Payroll Migration from existing Payroll Centres to the PSSCPhase 3 - Providing operational expertise for a limited period following transition, if necessary.
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Duration: 34 months
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Economic and financial standing: As set out in the RFT
Contract execution
Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in months: 34
Tender validity period: 12 months
Tender opening date: 2013-08-15 📅
Languages
Language: English 🗣️
Conditions for opening tenders
Address: Tullamore

Contracting authority
Contact
Contact point: Shirley Kearney
Name: Department of Public Expenditure and Reform
Postal address: C/o Department of Finance, Block 2, Central Business Park, Clonminch Road, Tullamore, Co. Offaly

Complementary information
Review body
Name: Department of Public Expenditure and Reform,
Postal address: 7-9 Merrion Row
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: shirley.kearney@per.gov.ie 📧
Phone: +353 579363579 📞
Source: OJS 2013/S 130-224881 (2013-07-04)
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