Provision and Support of a Digital Asset Management [DAM] Solution

Quantity or scope

The Contract Period will be for 3 years subject to budget, annual performance review and other factors. The Contracting Authority may, at its sole discretion, option to extend annually for a further period of up to 2 years; again subject to budget, annual performance review and other factors.

Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=70564&B=ETENDERS_SIMPLE

Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties.

These services are being procured on behalf of Tourism Ireland and Failte Ireland jointly.

Tourism Ireland will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

Award of the Contract will be subject to the approval of competent authorities.

It will be a condition of establishment that tenderers and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for admission to the framework.

If for any reason it is not possible to ward the contract to the highest scoring tenderer following the conclusion of this competitive process, or if having awarded the initial contract Tourism Ireland considers that the successful tenderer has not met its obligations Tourism Ireland reserves the right to appoint the next highest scoring tenderer. This shall be without prejudice to the right of Tourism Ireland to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

At its absolute discretion, Tourism Ireland may elect to terminate this procurement process, the framework agreement and any contract awarded under the framework at any time.

Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

One signed original plus four additional hard copies and one soft copy on CD or USB Stick must be delivered by in a sealed envelope/package to the delivery address by the deadline stated in this Contract Notice.

Tourism Ireland cannot accept responsibility for applications that are lost or damaged in the post.

Late applications will not be accepted. Applications by fax or by email will not be accepted.

Tourism Ireland will not be responsible for costs, charges or expenses incurred by participants, whether or not a final contract is awarded.

Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North South Implementation Bodies and Tourism Ireland.

Award of this contract will be subject to the winning Tenderer's compliance with the Fair Employment and Treatment (Northern Ireland) Order 1998 [if based in NI]

The contract will be subject to Irish law.

Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process. This notice does not represent a commitment to enter into any contract(s).

Short description

Over the last number of years Fáilte Ireland & Tourism Ireland have been accessing and sharing image banks through bespoke standalone web based solutions. With advancements in technology and the ever changing requirement for users to access more media rich content/assets quickly on a 24/7 basis, Fáilte Ireland & Tourism Ireland have come together in a joint initiative to tender for the provision and support of a Digital Asset Management (DAM) solution. Suitably qualified vendors are invited to submit a tender.

Economic and financial standing

Candidates must provide objective evidence from an appropriate source confirming that their turnover during any of the previous 3 financial years was at least EUR 500,000. Alternatively; candidates must satisfy the contracting authority that they have adequate financial capacity to deliver the services applied for by alternative means. Also please provide the level of Insurances in place. Please provide an up to date Tax Clearance Certificate or Online Verification details.