DCU-13101-Sa – A contract with options for the provision of a Strategic IT Partner

Dublin City University ( DCU )

Dublin City University (DCU) seeks expressions of interest for the provision of a Startegic IT Partner under the Competitive Dialogue Procedure. The core deliverable from this partnership will be the analysis and subsequent design and implementation support for significant cutting edge technological enhancements of all aspects of DCU's IT environment including the IT infrastructure and the identification of innovative ways of funding this transformation. During the contract period, the Partnership may be extended to include an enlarged Higher Education Community. The contract will consist of a number of options (6 in all) in addition to the core contract. These options (work packages) are described in the document attached (available to download from: www.etenders.gov.ie). The options may be exercised at any time during the life of the contract.

Deadline

The time limit for receipt of tenders was 2013-08-21. The procurement was published on 2013-07-22.

Who? What? Where?
Procurement history
Date Document
2013-07-22 Contract notice
Contract notice (2013-07-22)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Quantity or scope:
Please see II.1.5) above and the accompanying Expression of Interest documentation, available from: www.etenders.gov.ie7 500 000
Total value of the procurement: 7 500 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
Lowest price

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Dublin City University ( DCU )
Postal address: Glasnevin
Postal code: 9
Postal town: Dublin
Contact
E-mail: jim.hales@dcu.ie 📧
Phone: +353 17005000 📞

Reference
Dates
Date dispatched: 2013-07-22 📅
Submission deadline: 2013-08-21 📅
Publication date: 2013-07-24 📅
Identifiers
Notice number: 2013/S 142-247450
OJ-S issue: 142
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this competition; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers; 4) Contract award will be subject to the approval of the competent authorities; 5) It will be a condition of award that tenderers and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition; 6) If for any reason it is not possible to award the contract to the tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite to award the contract to the next highest-scoring tenderer, as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract at any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended; 10) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition. IV.3.6) Language(s) in which tenders or requests to participate may be drawn up Official EU language(s): EN Other: GA.
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Object
Scope of the procurement
Short description:
Dublin City University (DCU) seeks expressions of interest for the provision of a Startegic IT Partner under the Competitive Dialogue Procedure. The core deliverable from this partnership will be the analysis and subsequent design and implementation support for significant cutting edge technological enhancements of all aspects of DCU's IT environment including the IT infrastructure and the identification of innovative ways of funding this transformation. During the contract period, the Partnership may be extended to include an enlarged Higher Education Community. The contract will consist of a number of options (6 in all) in addition to the core contract. These options (work packages) are described in the document attached (available to download from: www.etenders.gov.ie). The options may be exercised at any time during the life of the contract.
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Quantity or scope:
Please see II.1.5) above and the accompanying Expression of Interest documentation, available from: www.etenders.gov.ie
Description of options:
Please see Work Packages/Options outlined in the accompanying documentation, available to download from: www.etenders.gov.ie
Duration: 120 months

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As per the qualification questionnaire, available to download from: www.etenders.gov.ie
Economic and financial standing:
As per the qualification questionnaire, available to download from: www.etenders.gov.ie
Technical and professional ability:
As per the qualification questionnaire, available to download from: www.etenders.gov.ie
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per the qualification questionnaire, available to download from: www.etenders.gov.ie
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any portion of any contract under the framework, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.
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Procedure
Minimum number of candidates: 3
Maximum number of candidates: 5
Objective criteria for selection:
Responses to the questionnaire will be assessed in accordance with the selection criteria, weightings and minimum rules stated. It is envisaged that the top 4 scoring candidates (subject to the number and quality of applications received) that also meet the minimum requirements will be invited to participate.
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Languages
Language: English 🗣️

Contracting authority
Contact
Contact point: James Hales

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
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2) This is the sole call for competition for this competition;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers;
4) Contract award will be subject to the approval of the competent authorities;
5) It will be a condition of award that tenderers and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition;
6) If for any reason it is not possible to award the contract to the tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite to award the contract to the next highest-scoring tenderer, as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
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7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract at any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
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10) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
Official EU language(s): EN
Other:
GA.

Complementary information
Review body
Name: High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: info@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Precise information on deadline(s) for lodging appeals: The contracting authority will not conclude this reviewable public contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The statutory instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that contract.
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Service from which information about the review procedure may be obtained
Name: Please consult your legal advisor
Source: OJS 2013/S 142-247450 (2013-07-22)
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