Selection of Consultancy Services Panels for Coillte’s Wind Farm Projects

Coillte

Introduction.
Coillte Wind Energy request expressions of interest for the qualification of service providers for the provision of various services across 5 separate lots as outlined below:
Lot 1: EIA and Engineering Consultancy.
Lot 2: Wind Analysis.
Lot 3: Grid and Electrical Infrastructure.
Lot 4: Mechanical and Electrical Procurement Consultants.
Lot 5: Radio Analysis and Planning Services.
Background to Coillte:
Coillte was established under the Forestry Act 1988, which defines the principal objectives and duties of the company. The company is a private limited company registered under and subject to the Companies Acts 1963-86. The shares in the company are held by the Ministers for Finance and Agriculture, Food and the Marine on behalf of the Irish State.
The Coillte Group is organised into three divisions with three support functions:
Coillte Panel Products Division - manages two major panel product manufacturing companies;
Coillte Forest Division - manages the Group's forestry estate and businesses.
Coillte Enterprise Division - The Enterprise Division is the venturing arm of the Coillte Group. It identifies business opportunities and extracts value from the Group’s broad asset base. It comprises the Group’s interest in Wind Energy, Land Sales and Development, Telecommunications Masts, Nurseries, Irish Hardwoods and Coillte Training and Safety Services.
Coillte Wind Energy:
Coillte has always played a significant role in achieving Ireland’s renewable energy objectives by assisting Wind Energy Developers through the sale or lease of land for Wind Farm development. Circa 20 % of installed wind energy generation capacity is situated on land formerly owned by Coillte.
Since 2010, Coillte has played a much more proactive role in Ireland’s Wind Energy sector, by building up its own internal Wind Energy Team and becoming involved in the development of its own Wind projects as well as the co-development of other projects with Third Party Developers. Coillte plans to deliver c. 400 MW of operating wind generation capacity through a range of Gate 2 and Gate 3 development projects throughout Ireland. In addition Coillte has a pipeline of further Wind projects beyond Gate 3.
Objective:
Coillte will require the services of a variety of external Consultants to assist in the development and construction of its Wind projects over the next two years. The objective of this competition is to select five separate small panels of Consultants as set out in the Lot section of this notice. Interested parties can apply to be placed on more than one Panel if they are so qualified. Only applicants with a significant track record on Wind Projects, the competencies described in each Lot, and a first-hand knowledge of the Irish Wind Energy sector should apply for these panels.
There is a corresponding questionnaire for each lot attached to this notice. Candidates are required to complete the relevant questionnare (s) and return by the deadline date specified.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=515092.

Deadline

The time limit for receipt of tenders was 2012-10-25. The procurement was published on 2012-10-05.

Who?

• Coillte

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2012-10-05	Contract notice

Contract notice (2012-10-05)
Object
Scope of the procurement
Title: energy-management services
Quantity or scope: See description of contract section.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Energy-management services 📦

Procedure
Procedure type: Accelerated negotiated procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Coillte
Postal address: Woodford Business Park, Santry, Co Wicklow
Postal town: Dublin 17
Contact
Internet address: http://www.coillte.ie 🌏
Phone: +353 12011111 📞
Fax: +353 12011199 📠

Reference
Dates
Date dispatched: 2012-10-05 📅
Submission deadline: 2012-10-25 📅
Publication date: 2012-10-10 📅
Identifiers
Notice number: 2012/S 195-321242
OJ-S issue: 195
Additional information

Coillte is not responsible for any costs charges or expenses incurred in this process. Please complete the relevant Pre Qualification Questionaire(s) attached and return by the deadline date stated. Due to the nature of the services in question this requirement falls under the utilities directive. (ET Ref:515092).

Object
Scope of the procurement
Short description:

Introduction.

Coillte Wind Energy request expressions of interest for the qualification of service providers for the provision of various services across 5 separate lots as outlined below:

Lot 1: EIA and Engineering Consultancy.

Lot 2: Wind Analysis.

Lot 3: Grid and Electrical Infrastructure.

Lot 4: Mechanical and Electrical Procurement Consultants.

Lot 5: Radio Analysis and Planning Services.

Background to Coillte:

Coillte was established under the Forestry Act 1988, which defines the principal objectives and duties of the company. The company is a private limited company registered under and subject to the Companies Acts 1963-86. The shares in the company are held by the Ministers for Finance and Agriculture, Food and the Marine on behalf of the Irish State.

The Coillte Group is organised into three divisions with three support functions:

Coillte Panel Products Division - manages two major panel product manufacturing companies;

Coillte Forest Division - manages the Group's forestry estate and businesses.

Coillte Enterprise Division - The Enterprise Division is the venturing arm of the Coillte Group. It identifies business opportunities and extracts value from the Group’s broad asset base. It comprises the Group’s interest in Wind Energy, Land Sales and Development, Telecommunications Masts, Nurseries, Irish Hardwoods and Coillte Training and Safety Services.

Coillte Wind Energy:

Coillte has always played a significant role in achieving Ireland’s renewable energy objectives by assisting Wind Energy Developers through the sale or lease of land for Wind Farm development. Circa 20 % of installed wind energy generation capacity is situated on land formerly owned by Coillte.

Since 2010, Coillte has played a much more proactive role in Ireland’s Wind Energy sector, by building up its own internal Wind Energy Team and becoming involved in the development of its own Wind projects as well as the co-development of other projects with Third Party Developers. Coillte plans to deliver c. 400 MW of operating wind generation capacity through a range of Gate 2 and Gate 3 development projects throughout Ireland. In addition Coillte has a pipeline of further Wind projects beyond Gate 3.

Objective:

Coillte will require the services of a variety of external Consultants to assist in the development and construction of its Wind projects over the next two years. The objective of this competition is to select five separate small panels of Consultants as set out in the Lot section of this notice. Interested parties can apply to be placed on more than one Panel if they are so qualified. Only applicants with a significant track record on Wind Projects, the competencies described in each Lot, and a first-hand knowledge of the Irish Wind Energy sector should apply for these panels.

There is a corresponding questionnaire for each lot attached to this notice. Candidates are required to complete the relevant questionnare (s) and return by the deadline date specified.

NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=515092.

Lot number: 1
Title of the lot: EIA and Engineering Consultancy
Short description:

Coillte wish to appoint a panel of Consultants to provide advice and support on its Wind Farm projects related to the management of the Environmental Impact Assessment (EIA) process, as well as the associated Planning and Civil Engineering design…

… inputs.The EIA Consultant’s primary role is to lead and manage the EIA process leading to the production of the Environmental Impact Statement to support the planning application. The Consultant will also be expected to provide assistance with Preliminary consultation, pre-planning meetings with the Local Authority, Statutory and Community Engagement, dealing with any Requests for Further Information or appeals to An Bord Pleanala. The EIA Consultant also leads the Outline design works, often in conjunction with sub-consultants who provide expertise in specialist areas such as Wind analysis.Applicants for Lot 1 must have a track record of guiding planning applications for significant Wind Farm projects in Forested environments (or similar) through the Irish Planning system or equivalent. Furthermore, the Forested environments in which applicants have experience must have been certified to FSC principles or equivalent. General construction project experience or experience of other non-Wind Utility projects will not be rated when assessing submissions at pre-qualification stage.Candidates must apply as stand alone entities the grouping of companies into consortiums will not be accepted.The scope of services required from the Panel of Consultants may include some or all of the following:— preliminary design leading to the initial layout of Wind Turbines, access roads, sub-stations and so on,— design and permitting work associated with the connection of the Wind Farm to the national grid,— ownership and management of the EIA, production of the Environmental Impact Statement and all associated work, preparation, submission and monitoring of a full application for a Coillte Wind Farm project,— assisting Coillte with compliance of its Forest Stewardship Council obligations, which includes the undertaking of an internal Coillte Environmental Impact Assessment,— modelling of the felling required for the proposed Wind Farm.Provision of assistance to Coillte in respect of preparation of Felling Licence applications to the Forestry Service,— consultation with relevant statutory authorities and other key stakeholders,— carrying out an “appropriate assessment” of a project if required under Articles 6(3) and 6(4) of the habitats directive,— negotiation with stakeholders re consents relating to access, wayleaves, rights of way, etc,— dealing with any requests for Further Information, and participation in an oral hearing if applicable,— acting as Project Supervisor Design Process (PSDP), subject to competency audit by Coillte or its appointed H&S advisor. Preparation of a preliminary Health and Safety Plan and a Safety File,— advice on the suitability of locations for met masts in respect of ground conditions and restraints,— provision of Construction supervision at various stages in a project, including the supervision of Site Investigation works, etc.This list is not exhaustive.

… inputs.

The EIA Consultant’s primary role is to lead and manage the EIA process leading to the production of the Environmental Impact Statement to support the planning application. The Consultant will also be expected to provide assistance with Preliminary consultation, pre-planning meetings with the Local Authority, Statutory and Community Engagement, dealing with any Requests for Further Information or appeals to An Bord Pleanala. The EIA Consultant also leads the Outline design works, often in conjunction with sub-consultants who provide expertise in specialist areas such as Wind analysis.

Applicants for Lot 1 must have a track record of guiding planning applications for significant Wind Farm projects in Forested environments (or similar) through the Irish Planning system or equivalent. Furthermore, the Forested environments in which applicants have experience must have been certified to FSC principles or equivalent. General construction project experience or experience of other non-Wind Utility projects will not be rated when assessing submissions at pre-qualification stage.Candidates must apply as stand alone entities the grouping of companies into consortiums will not be accepted.

The scope of services required from the Panel of Consultants may include some or all of the following:

— preliminary design leading to the initial layout of Wind Turbines, access roads, sub-stations and so on,

— design and permitting work associated with the connection of the Wind Farm to the national grid,

— ownership and management of the EIA, production of the Environmental Impact Statement and all associated work, preparation, submission and monitoring of a full application for a Coillte Wind Farm project,

— assisting Coillte with compliance of its Forest Stewardship Council obligations, which includes the undertaking of an internal Coillte Environmental Impact Assessment,

— modelling of the felling required for the proposed Wind Farm.Provision of assistance to Coillte in respect of preparation of Felling Licence applications to the Forestry Service,

— consultation with relevant statutory authorities and other key stakeholders,

— carrying out an “appropriate assessment” of a project if required under Articles 6(3) and 6(4) of the habitats directive,

— negotiation with stakeholders re consents relating to access, wayleaves, rights of way, etc,

— dealing with any requests for Further Information, and participation in an oral hearing if applicable,

— acting as Project Supervisor Design Process (PSDP), subject to competency audit by Coillte or its appointed H&S advisor. Preparation of a preliminary Health and Safety Plan and a Safety File,

— advice on the suitability of locations for met masts in respect of ground conditions and restraints,

— provision of Construction supervision at various stages in a project, including the supervision of Site Investigation works, etc.

This list is not exhaustive.

Quantity or scope: Please see desciption of contract section.
Lot number: 2
Title of the lot: Wind Analysis Consultancy
Short description:

Coillte Wind Energy wish to appoint a panel of specialist Wind Consultants to provide advice and support related to the analysis of the Wind Climate for planned or possible Wind Farm projects over the lifetime of the…

… panel.Applicants for Lot 2 must be able to demonstrate a track record of providing Wind advice for significant Wind Farm projects, as well as an in-depth knowledge of the Irish Wind Environment. Applicants must have expertise in current Turbine Technology, Turbine layout, the management of wind data and the production of Wind Energy assessments.The scope of services required from the Panel of Wind Consultants may include some or all of the following:— preliminary desk-based Wind Assessments, incorporating the long term wind regime, consideration of topology and roughness data, likely Wind Turbine data and an analysis of losses and assumptions,— advice on the carrying out Wind Measurement campaigns, including siting, procurement and installation of Met Masts, as well as analysis of the wind data captured. Wind data filtering and quality control to detect any erroneous or suspect observations,— wind data analysis and processing to define best possible prediction of long-term wind speed and direction frequency; where appropriate, including on-site data reconstruction, long-term adjustment and vertical extrapolation,— wind flow modelling, typically undertaken computerised models,— calculation of likely wind farm loss factors, e.g. wake loss, non-availability, electrical efficiency, turbine performance, environmental losses or curtailments,— advice on selection of Turbine size and layout in conjunction with the EIA and Engineering Consultants (Lot 1),— derivation of energy production estimates following analysis of wind data.This list is not exhaustive.

… panel.

Applicants for Lot 2 must be able to demonstrate a track record of providing Wind advice for significant Wind Farm projects, as well as an in-depth knowledge of the Irish Wind Environment. Applicants must have expertise in current Turbine Technology, Turbine layout, the management of wind data and the production of Wind Energy assessments.

The scope of services required from the Panel of Wind Consultants may include some or all of the following:

— preliminary desk-based Wind Assessments, incorporating the long term wind regime, consideration of topology and roughness data, likely Wind Turbine data and an analysis of losses and assumptions,

— advice on the carrying out Wind Measurement campaigns, including siting, procurement and installation of Met Masts, as well as analysis of the wind data captured. Wind data filtering and quality control to detect any erroneous or suspect observations,

— wind data analysis and processing to define best possible prediction of long-term wind speed and direction frequency; where appropriate, including on-site data reconstruction, long-term adjustment and vertical extrapolation,

— wind flow modelling, typically undertaken computerised models,

— calculation of likely wind farm loss factors, e.g. wake loss, non-availability, electrical efficiency, turbine performance, environmental losses or curtailments,

— advice on selection of Turbine size and layout in conjunction with the EIA and Engineering Consultants (Lot 1),

— derivation of energy production estimates following analysis of wind data.

Lot number: 3
Title of the lot: Grid & Electrical infrastructure Consultancy
Short description:

Coillte wish to appoint a panel of Grid Connection Consultants to provide advice and support related to the connection of its various Wind Farm projects to the electrical grid, and associated electrical…

… infrastructure.Applicants for Lot 3 must be able to demonstrate a track record of providing Grid Connection advice for significant Wind Farm projects. Furthermore, applicants must be able to demonstrate an in-depth knowledge of the Irish electricity Grid Infrastructure, the Transmission and Distribution System Operators and the Commission for Energy Regulation.Applicants must have expertise in the process of achieving Grid Connections for Wind Farms and the associated regulations, the management of grid connection application, offer and modifications and a knowledge of the local grid operational conditions.The scope of services required from the Panel of Grid Consultants may include some or all of the following:— grid feasibility – provision of advice on the likely connection method, cost and timelines,— preliminary electrical designs and layouts,— provision of Turbine / Grid compatibility assessment,— assistance in the preparation of Grid Connection Applications to the system operator,— negotiate with Network Operator in respect of the preferred connection methodology,— review and negotiation of modified connection offer,— provision of advice on constraint and curtailment policy and mitigation of impacts of same on the project,— advice on Procurement of Grid Connection and electrical equipment,— assist in the site investigation scoping for the overhead line, underground,— cables and substations,— provision of residential electrical Engineer services if required.This list is not exhaustive.

… infrastructure.

Applicants for Lot 3 must be able to demonstrate a track record of providing Grid Connection advice for significant Wind Farm projects. Furthermore, applicants must be able to demonstrate an in-depth knowledge of the Irish electricity Grid Infrastructure, the Transmission and Distribution System Operators and the Commission for Energy Regulation.

Applicants must have expertise in the process of achieving Grid Connections for Wind Farms and the associated regulations, the management of grid connection application, offer and modifications and a knowledge of the local grid operational conditions.

The scope of services required from the Panel of Grid Consultants may include some or all of the following:

— grid feasibility – provision of advice on the likely connection method, cost and timelines,

— preliminary electrical designs and layouts,

— provision of Turbine / Grid compatibility assessment,

— assistance in the preparation of Grid Connection Applications to the system operator,

— negotiate with Network Operator in respect of the preferred connection methodology,

— review and negotiation of modified connection offer,

— provision of advice on constraint and curtailment policy and mitigation of impacts of same on the project,

— advice on Procurement of Grid Connection and electrical equipment,

— assist in the site investigation scoping for the overhead line, underground,

— cables and substations,

— provision of residential electrical Engineer services if required.

Lot number: 4
Title of the lot: Mechanical & Electrical Procurement Consultancy
Short description:

Coillte wish to appoint a panel of Consultants to provide advice and support related to the procurement of key Mechanical and Electrical Wind Farm equipment. This equipment includes Wind Turbines and associated Warranty and Maintenance…

… agreements.Applicants for Lot 4 must be able to demonstrate a track record of providing pre-construction (procurement) advice for significant Wind Farm projects, as well as an in-depth knowledge of the Global and European supply market for Wind Turbines and associated Electrical infrastructure.The core services required from the Panel of Procurement Consultants will include:— preparation of technical contract documents including the technical specifications for the turbine supply contract and the required electrical infrastructure including Balance of Plant electrical works,— management of the Tender processes, including Negotiation of turbine supply contract and the turbine warranty and maintenance contracts, and electrical works contracts,— evaluation of tender submissions, preparation of tender evaluation reports and submission to the Client for review.In addition to the above, some of the following services may be required on certain projects:— liaison with the Client’s civil engineer with respect to the civil engineering obligations under the TSA, contestable works and balance of plant electrical works contracts,— analysis of all the leading Turbine manufacturers, including market shares, prices, lead times, terms of TSA and W&M agreements for the European market,— identification of a telecommunications solution and liaison with the telecommunications provider,— on site supervision of Turbine installation and electrical infrastructure works including grid works.These lists are not exhaustive.

… agreements.

Applicants for Lot 4 must be able to demonstrate a track record of providing pre-construction (procurement) advice for significant Wind Farm projects, as well as an in-depth knowledge of the Global and European supply market for Wind Turbines and associated Electrical infrastructure.

The core services required from the Panel of Procurement Consultants will include:

— preparation of technical contract documents including the technical specifications for the turbine supply contract and the required electrical infrastructure including Balance of Plant electrical works,

— management of the Tender processes, including Negotiation of turbine supply contract and the turbine warranty and maintenance contracts, and electrical works contracts,

— evaluation of tender submissions, preparation of tender evaluation reports and submission to the Client for review.

In addition to the above, some of the following services may be required on certain projects:

— liaison with the Client’s civil engineer with respect to the civil engineering obligations under the TSA, contestable works and balance of plant electrical works contracts,

— analysis of all the leading Turbine manufacturers, including market shares, prices, lead times, terms of TSA and W&M agreements for the European market,

— identification of a telecommunications solution and liaison with the telecommunications provider,

— on site supervision of Turbine installation and electrical infrastructure works including grid works.

These lists are not exhaustive.

Lot number: 5
Title of the lot: Radio Analysis and Planning Services Consultancy
Short description:

Coillte wish to appoint a panel of Consultants to provide Radio and Cellular Communications analysis and Planning Services in relation to a range of planned Wind Farm developments over the life of the panel. The development of a wind farm can impact on the services provided by telecommunications companies and therefore it is important to assess proposed developments to identify any impact on telecoms radio coverage or transmission…

… links.Applicants for Lot 5 must be able to demonstrate a working knowledge of the main network operators in the Irish telecommunications market. The scope of services required from the Panel of Radio and Cellular Analysis and Planning Consultants may include some or all of the following:— consultation with all relevant identified radio coverage and / or link operators,— assessment of potential radio coverage interference,— survey of all communication “link ends” identified as potential issues Development of an exclusion zone chart of the proposed site and all relevant links, as well as exclusion zone calculations for any identified potential turbine / link conflicts,— identification of identified microwave link paths so that they can be marked as constraints against the site, thereby assisting with the determination of turbine layouts,— assessment of potential television interference levels that may arise from the proposed development. Carrying out of site surveys of home TV aerials, baseline TV reception surveys if required,— negotiation with all concerned stakeholders and the development of practical technical mitigation solutions.This list is not exhaustive.

… links.

Applicants for Lot 5 must be able to demonstrate a working knowledge of the main network operators in the Irish telecommunications market. The scope of services required from the Panel of Radio and Cellular Analysis and Planning Consultants may include some or all of the following:

— consultation with all relevant identified radio coverage and / or link operators,

— assessment of potential radio coverage interference,

— survey of all communication “link ends” identified as potential issues Development of an exclusion zone chart of the proposed site and all relevant links, as well as exclusion zone calculations for any identified potential turbine / link conflicts,

— identification of identified microwave link paths so that they can be marked as constraints against the site, thereby assisting with the determination of turbine layouts,

— assessment of potential television interference levels that may arise from the proposed development. Carrying out of site surveys of home TV aerials, baseline TV reception surveys if required,

— negotiation with all concerned stakeholders and the development of practical technical mitigation solutions.

Variants will be accepted ✅
Place of performance
Main site or place of performance: Various locations throughout Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please complete the relevant Pre Qualification Questionaire (s) attached to this notice.

Minimum level(s) of standards:

Please complete the relevant Pre Qualification Questionaire (s) attached to this notice.

Technical and professional ability:

Please complete the relevant Pre Qualification Questionaire (s) attached to this notice.

Contract execution
Deposits and guarantees required: N/A.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: N/A.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if sucessful must contract as a single entity having joint or several liability.

Procedure
Maximum number of operators of the framework agreement: 20
Duration of the framework agreement in years: 2
Justification of the accelerated procedure: Time pressures to appoint panels before year end.
Minimum number of candidates: 5
Objective criteria for selection: At least five but depending on the quality of the applications recieved.
Date of dispatch of invitations: 2012-11-02 📅
Languages
Language: English 🗣️
Other languages: Irish.

Contracting authority
Contact
Contact point: Procurement
Sarah Toye
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01468 🌏

Reference
Additional information

Coillte is not responsible for any costs charges or expenses incurred in this process.

Please complete the relevant Pre Qualification Questionaire(s) attached and return by the deadline date stated.

Due to the nature of the services in question this requirement falls under the utilities directive.

(ET Ref:515092).

Source: OJS 2012/S 195-321242 (2012-10-05)

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