HR & Payroll System Contract

St Patrick's College (Drumcondra)

The College is seeking a fully integrated HR and payroll solution to standardise its business processes. The College requires an application that will support the full employee lifecycle from ‘Hire to Retire’ and will provide a consolidated view of the employee across the organisation. The solution must be robust and scalable to grow in line with the College’s upgrade strategy and must have the capability to evolve over time to support the changing business requirements of the College. Ongoing support and maintenance of the solution will also be provided by the successful economic operator, in order to ensure ongoing fitness for purpose from both a functional and technical perspective.
Note: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=524033.

Deadline

The time limit for receipt of tenders was 2012-11-26. The procurement was published on 2012-10-24.

Who?

• St Patrick's College (Drumcondra)

What?

Procurement history

Date	Document
2012-10-24	Contract notice
2013-12-19	Additional information

Contract notice (2012-10-24)
Object
Scope of the procurement
Title: time accounting or human resources software package
Quantity or scope:
“This contract relates to the supply, installation, commissioning, support and maintenance of a human resource and payroll application system. The contract...”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Time accounting or human resources software package 📦

Procedure
Procedure type: Competitive dialogue
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: St Patrick's College (Drumcondra)
Postal address: Drumcondra
Postal town: Dublin 9
Contact
Internet address: http://www.spd.ie 🌏
Phone: +353 18842234 📞
Fax: +353 18842243 📠

Reference
Dates
Date dispatched: 2012-10-24 📅
Submission deadline: 2012-11-26 📅
Publication date: 2012-10-25 📅
Identifiers
Notice number: 2012/S 206-339197
OJ-S issue: 206
Additional information

“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible conclude the contract with the designated successful tenderer emerging from this competitive process, the contracting authority reserves the right to conclude the contract with the next highest scoring tenderer, as appropriate.

If, following the conclusion of the contract, the contracting authority considers that the successful tenderer has not met its obligations, the contracting authority reserves the right to award the contract to the next highest scoring tenderer on the basis of the original competition and as tendered by that party. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the resulting contract at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

(ET Ref:524033).

Object
Scope of the procurement
Short description:
“The College is seeking a fully integrated HR and payroll solution to standardise its business processes. The College requires an application that will...”

“Note: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at...”
Variants will be accepted ✅
Duration: 72 months
Place of performance
Main site or place of performance:
“St. Patrick's College, Drumcondra.”

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“As per the qualification questionnaire, available to download from www.etenders.gov.ie.”
Economic and financial standing:
“As per the qualification questionnaire, available to download from www.etenders.gov.ie.”
Minimum level(s) of standards:
“As per the qualification questionnaire, available to download from www.etenders.gov.ie.”
Technical and professional ability:
“As per the qualification questionnaire, available to download from www.etenders.gov.ie.”
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
“To be agreed with the successful contractor.”
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
“A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting...”
Names and professional qualifications of the staff ✅

Procedure
Envisaged number of candidates: 3
Objective criteria for selection:
“As per the qualification questionnaire, available to download from www.etenders.gov.ie.”
Date of dispatch of invitations: 2012-12-10 📅
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Contact
Contact point: Mr Martin Ward
Internet address: www.spd.ie 🌏
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA8541 🌏
Name: www.etenders.gov.ie
Country: Ireland 🇮🇪
Phone: +353 16177944 📞
URL for further information: http://www.etenders.gov.ie 🌏
URL for documents: http://www.etenders.gov.ie 🌏
Name: St Patrick's College (Drumcondra)
Postal address: Drumcondra
Postal town: Dublin 9
URL for participation: www.spd.ie 🌏

Reference
Additional information

“1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for...”

“2) This is the sole call for competition for this service.”

Show more (9)

“3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.”

“4) Contract award will be subject to the approval of the competent authorities.”

“5) It will be a condition of award that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as...”

“6) If for any reason it is not possible conclude the contract with the designated successful tenderer emerging from this competitive process, the...”

“If, following the conclusion of the contract, the contracting authority considers that the successful tenderer has not met its obligations, the contracting...”

“7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the resulting contract at any time.”

“8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that...”

“9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of...”

“(ET Ref:524033).”

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Information about review deadlines:
“The contracting authority will not conclude this contract, to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of...”
Service from which information about the review procedure may be obtained
Name: Please contact a legal advisor.
Source: OJS 2012/S 206-339197 (2012-10-24)

Additional information (2013-12-19)
Object
Scope of the procurement
Title: Time accounting or human resources software package
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2013-12-19 📅
Publication date: 2013-12-24 📅
Identifiers
Notice number: 2013/S 249-435969
Refers to notice: 2012/S 206-339197
OJ-S issue: 249
Source: OJS 2013/S 249-435969 (2013-12-19)

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