Provision of e-Invoicing Solution

Electricity Supply Board

Electricity Supply Board (ESB) wishes to award a contract for the provision of an e-Invoicing service to support the processing of vendor invoices by ESB. It is anticipated that the solution will use an established e-Invoicing network and will integrate with ESB’s SAP financial systems.

Deadline

The time limit for receipt of tenders was 2011-05-04. The procurement was published on 2011-04-04.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Ariba Inc.

Who?

• Electricity Supply Board

What?

• Computer-related services › Computer-related management services
• Data-processing services › Data transmission services
• Scanning and invoicing services › Invoicing services

Where?

• Dublin

Procurement history

Date	Document
2011-04-04	Contract notice
2012-03-05	Contract award notice

Contract notice (2011-04-04)
Object
Scope of the procurement
Title: computer-related management services
Quantity or scope:

Electricity Supply Board (ESB) currently processes over 80 000 paper invoices per annum and now wishes to award a contract for the provision of an e-Invoicing solution that will be capable of processing varying volumes of invoices from vendors. It is anticipated that the solution will use an established e-Invoicing network and will integrate with ESB’s SAP financial systems.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Computer-related management services 📦

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Postal address: 27 Lower Fitzwilliam Street
Postal town: Dublin 2
Contact
Internet address: http://www.esb.ie 🌏
E-mail: ssprocurement@esb.ie 📧
Phone: +353 17027390 📞
Fax: +353 16384797 📠

Reference
Dates
Date dispatched: 2011-04-04 📅
Submission deadline: 2011-05-04 📅
Publication date: 2011-04-07 📅
Identifiers
Notice number: 2011/S 68-111176
OJ-S issue: 68
Additional information

The following candidates have been pre-selected: 1. Atlas Products Ireland Ltd., Digital Hub, Digital Depot, James’s Street, Dublin 8, Ireland. 2. Capita IB Solutions, Marshalsea Court, 23 Merchants Quay, Dublin 8, Ireland. 3. Celtrino, Unit 5, Parnell Business Centre, 125 Parnell Street, Dublin 1, Ireland.

Object
Scope of the procurement
Service category: 7
Notice involves: Public_contract
Short description:

Duration: 60 months
Reference number: SS/CON/1398A
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Candidates should provide the following information to ESB via email:

1. Candidate's Name & Address;

2. Full contact details (phone, fax, email) of the representative handling this expression of interest;

3. A brief profile of the Candidate's organisation (date of establishment, overall structure, number of employees per function/location and principal activities in terms of both services & products);

4. Where a candidate intends to engage with other suppliers for delivery and/or implementation of project scope, the candidate should submit a similar company profile for each of these suppliers together with details of previous experience of having worked in conjunction with these suppliers;

5. Details of quality assurance systems and company accreditations;

6. Details of the Candidate's Health & Safety Policy (Safety Statement if available).

Economic and financial standing:

Candidates should provide the following information to ESB via email:

1. Current Bankers Reference;

2. Evidence of overall turnover and profitability for the last 3 years (audited accounts or statement from Vendor's auditor);

3. Evidence of Insurances (Minimum levels anticipated: Employer's Liability 13 000 000 EUR, Public Liability 2 000 000 EUR, Professional Indemnity 1 000 000 EUR).

Technical and professional ability:

Candidates should provide the following information to ESB via email:

1. A brief summary of the candidate's experience of supplying e-Invoicing Services, including integration with a SAP environment.

2. Length of time candidate has been in the business of supplying e-Invoicing Services.

3. Details of 3 clients with similar invoicing volumes to ESB to whom candidate has supplied e-Invoicing services (including name of client, duration of contract, brief outline of scale/scope of services provided and name, email address and phone number of reference contact). Unless otherwise stated ESB will assume that contact may be made with these references without further reference to the candidate.

Contract execution
Deposits and guarantees required: Will be stated in the Tender documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Will be stated in the Tender documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Will be stated in the Tender documents.

Procedure
Candidates have been selected ✅
Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: Electricity Supply Board
Main activity: Electricity
Contact
Contact point: Procurement, Shared Services
Brendan Kennedy

Complementary information
Review body
Name: Chief Registrar, The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Name: Suppliers own legal advisor
Source: OJS 2011/S 068-111176 (2011-04-04)

Contract award notice (2012-03-05)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal town: Dublin2

Reference
Dates
Date dispatched: 2012-03-05 📅
Publication date: 2012-03-09 📅
Identifiers
Notice number: 2012/S 48-078482
Refers to notice: 2011/S 68-111176
OJ-S issue: 48

Contracting authority
Contact
Country: Ireland 🇮🇪
Source: OJS 2012/S 048-078482 (2012-03-05)

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