NUIG/CON902/11, Research Support System

National University of Ireland

An integrated Research Support System and Grants Management System are required to support the University in meeting its own and external imperatives in the areas of research data management,
Reporting and dissemination alongside open access to research publications.
Tender 1 is for the Research Support System.
Tender 2 for the Grants Management System shall commence after award of Tender 1.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=206678. />The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=206678. />Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Deadline

The time limit for receipt of tenders was 2011-04-15. The procurement was published on 2011-03-11.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

 Who? What? Where?
Procurement history
Date Document
2011-03-11 Contract notice
2011-08-18 Contract award notice
Contract notice (2011-03-11)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Postal address: University Road
Postal town: Galway
Contact
Internet address: http://www.nuigalway.ie 🌏
Phone: +353 91493970 📞
Fax: +353 91494515 📠

Reference
Dates
Date dispatched: 2011-03-11 📅
Submission deadline: 2011-04-15 📅
Publication date: 2011-03-16 📅
Identifiers
Notice number: 2011/S 52-085460
Refers to notice: 2010/S 246-375867
OJ-S issue: 52
Additional information
— NUIG/CON902/11, Research Support System information and documents are available for download on the eTenders website: www.etenders.gov.ie. On the relevant web page, please record your interest and follow site instructions for documentation. If you have not registered with the eTenders website you will be required to do so as per the sites instructions. Registration is free of charge. NUI Galway will not accept responsibility for information relayed (or not relayed) via third parties. If the documentation is in any way altered or edited, the subsequent submission may be deemed inadmissible, — Closing date for receipt of documentation is 18:00 hrs, on Friday, 15.4.2011, — Should there be any changes in the proposed funding; the Contract Authority reserves the right not to continue with the proposed purchases. The Contracting Authority also reserves the right to alter requirements in line with the availability of funding, — Please use reference number NUIG/CON902/11 on all correspondence relating to this contract, — The Contract Authority will not reimburse any cost incurred in either completing the application, attending interviews or preparation of tender documents, — The lowest or any tender need not necessarily be accepted, — The Contract Authority reserves the right to award to one or more supplier(s). The Purchasing Authority is acting on behalf of the following organisations: For the purposes of this procurement, National University of Ireland Galway is co-coordinating and undertaking the tendering process on behalf of the following institutions (participating institutions) with a view to maximizing each institution’s expenditure and obtaining value for money: — University of Limerick (UL), — National University of Ireland Galway (NUI Galway). Each University shall act as separate legal entities in their own right during the tender process. (ET Ref:206678).
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Object
Scope of the procurement
Short description:
An integrated Research Support System and Grants Management System are required to support the University in meeting its own and external imperatives in the areas of research data management,
Reporting and dissemination alongside open access to research publications.
Tender 1 is for the Research Support System.
Tender 2 for the Grants Management System shall commence after award of Tender 1.
NOTE: To register your interest in this notice and obtain any additional information please visit the eTenders Web Site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=206678.
The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=206678.
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Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
Variants will be accepted ✅
Reference number: NUIG/CON902/11
Place of performance
Main site or place of performance: NUI Galway & UL.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please see tender documentation.
Minimum level(s) of standards: Please see tender documentation.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In relation to a grouping submitting a successful tender, the awarding authority will only enter into one service contract with a prime contractor, which will assume such legal incorporation, partnership, or otherwise as will enable them to contract as a single entity, having joint and several liability.
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Names and professional qualifications of the staff ✅

Procedure
Award criteria
Criterion: 1. Total Cost (25)
2. Implementation & Specification (35)
3. Professional Services & Support (20)
4. Monitoring & Management (10)
5. Management & Documentation (10)
Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: National University of Ireland
The procurement is done on behalf of other contracting authorities ✅
Contact
Contact point: Procurement & Contracts Manager
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01718 🌏

Reference
Dates
Publication date: 2010-12-15 📅
Identifiers
Reference number attributed by the contracting authority: NUIG/CON902/11
Notice number in the OJ S: 2010/S 246-375867
Additional information
— NUIG/CON902/11, Research Support System information and documents are available for download on the eTenders website: www.etenders.gov.ie. On the relevant web page, please record your interest and follow site instructions for documentation. If you have not registered with the eTenders website you will be required to do so as per the sites instructions. Registration is free of charge. NUI Galway will not accept responsibility for information relayed (or not relayed) via third parties. If the documentation is in any way altered or edited, the subsequent submission may be deemed inadmissible,
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— Closing date for receipt of documentation is 18:00 hrs, on Friday, 15.4.2011,
— Should there be any changes in the proposed funding; the Contract Authority reserves the right not to continue with the proposed purchases. The Contracting Authority also reserves the right to alter requirements in line with the availability of funding,
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— Please use reference number NUIG/CON902/11 on all correspondence relating to this contract,
— The Contract Authority will not reimburse any cost incurred in either completing the application, attending interviews or preparation of tender documents,
— The lowest or any tender need not necessarily be accepted,
— The Contract Authority reserves the right to award to one or more supplier(s).
The Purchasing Authority is acting on behalf of the following organisations:
For the purposes of this procurement, National University of Ireland Galway is co-coordinating and undertaking the tendering process on behalf of the following institutions (participating institutions) with a view to maximizing each institution’s expenditure and obtaining value for money:
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— University of Limerick (UL),
— National University of Ireland Galway (NUI Galway).
Each University shall act as separate legal entities in their own right during the tender process.
(ET Ref:206678).

Complementary information
Recurrent procurement
Award Notice: August, 2011.
Source: OJS 2011/S 052-085460 (2011-03-11)
Contract award notice (2011-08-18)
Object
Scope of the procurement
Total value of the procurement: 112 450 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2011-08-18 📅
Publication date: 2011-08-24 📅
Identifiers
Notice number: 2011/S 161-265242
Refers to notice: 2011/S 52-085460
OJ-S issue: 161
Additional information
The Purchasing Authority is acting on behalf of the following organisations: For the purposes of this procurement, National University of Ireland Galway is co-coordinating and undertaking the tendering process on behalf of the following institutions (participating institutions) with a view to maximizing each institution’s expenditure and obtaining value for money: — University of Limerick (UL), — National University of Ireland Galway (NUI Galway). Each University shall act as separate legal entities in their own right during the tender process. (ET Ref:292192).
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Procedure
Award criteria
Criterion: 1. Total Cost (25 %)
2. Implementation & specification (35 %)
3. Professional services & support (20 %)
4. Monitoring & management (10 %)
5. Management & documentation (10 %)

Award of contract
Date of contract conclusion: 2011-07-18 📅
Postal address: Newmarket House, 108 Patrick Street, County Dublin
Postal town: Dun Laoghaire
Country: Ireland 🇮🇪
Internet address: www.vidatum.com 🌏
Information about tenders
Number of tenders received: 4
Source: OJS 2011/S 161-265242 (2011-08-18)
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