Invitation to tender for the supply of an invoice management solution

University College Dublin

The objective is to establish a contract with a supplier who will provide an invoice management solution to support UCD’s processing of invoices. This will be achieved by providing a means for UCD suppliers to submit their invoices through direct electronic exchange, web portal or other methods and to provide the data through an electronic interface to the eFinancials system.
By procuring an invoice management solution UCD hopes to provide a more efficient process for receiving invoices while also reducing the number of incorrect or incomplete invoices received on a daily basis. A more efficient electronic process will reduce the staff hours required to open and review invoices for accuracy and completeness, and time spent logging and entering the information manually into the eFinancials system ultimately reducing staff costs, data conversion delays, and data entry errors.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=208532. />The awarding authority has indicated that it will accept electronic responses to this notice via a "tender submission postbox" facility. Further details of this facility are available at http://www.etenders.gov.ie/PostBox/Postbox_Explain.aspx?ID=208532. />Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

Deadline

The time limit for receipt of tenders was 2011-04-29. The procurement was published on 2011-03-18.

Who?

• University College Dublin

What?

Procurement history

Date	Document
2011-03-18	Contract notice
2011-11-24	Additional information

Contract notice (2011-03-18)
Object
Scope of the procurement
Title: financial management consultancy services
Quantity or scope:
“Please refer to the invitation to tender document attached to this notice at www.etenders.gov.ie.”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Financial management consultancy services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Postal address: Procurement and Contracts Office, Roebuck Offices
Postal code: Dublin 4
Postal town: Belfield
Contact
Internet address: http://www.ucd.ie 🌏
Phone: +353 17164990 📞

Reference
Dates
Date dispatched: 2011-03-18 📅
Submission deadline: 2011-04-29 📅
Publication date: 2011-03-19 📅
Identifiers
Notice number: 2011/S 55-089871
OJ-S issue: 55
Additional information

“1. A current tax clearance certificate from the Irish Revenue Commissioners will be required prior to award. (this applies to Irish and foreign...”

Additional information

1. A current tax clearance certificate from the Irish Revenue Commissioners will be required prior to award. (this applies to Irish and foreign bidders.);

2. University College Dublin undertakes to use it’s best endeavours to hold confidential, any information provided by you in your tender submission, subject to it’s obligations under law, including the freedom of information acts. Should you wish any of the information supplied by you in your submission not to be disclosed because of its sensitivity, you should, when providing the information, identify the same and specify the reasons for its sensitivity. The University will consult with you about this sensitive information before making a decision on any freedom of information request received. If no information is identified as sensitive, with supporting reasons, then it is likely to be released in response to an FOI request;

3. The University shall not be bound to accept the lowest or any tender proposal;

4. The University does not accept any liability for any expenses incurred by any supplier in the preparation of tenders, portfolios or attendance at any meetings or demonstrations;

5. Please note that all information relating to this tender, including tender documentation, clarifications and changes, will be published on the etenders website (www.etenders.gov.ie) only. Registration is free of charge and there is no charge for documents. UCD will not accept responsibility for information relayed (or not relayed) via third parties. If the tender documentation is in any way altered or edited, the subsequent tender may be deemed inadmissible;

6. The supply of goods or services under this notice will be governed by the standard terms and conditions of purchase of the University, a copy of which is available on the `documents’ page at: www.ucd.ie/procure or by e-mail request to: procurement@ucd.ie

(ET Ref:208532).

Object
Scope of the procurement
Short description:
“The objective is to establish a contract with a supplier who will provide an invoice management solution to support UCD’s processing of invoices. This will...”

“By procuring an invoice management solution UCD hopes to provide a more efficient process for receiving invoices while also reducing the number of incorrect...”

Show more (3)

“Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at...”

“The awarding authority has indicated that it will accept electronic responses to this notice via a "tender submission postbox" facility. Further details of...”

“Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid...”

Variants will be accepted ✅
Reference number: UCDOPP359
Place of performance
Main site or place of performance:
“Dublin.”

Legal, economic, financial and technical information
Contract execution
Deposits and guarantees required:
“None.”
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
“Please refer to the invitation to tender document attached to this notice at www.etenders.gov.ie.”
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
“Sole trader, partnership or limited company/ if there is a grouping, it should prior to contract award, be in such a legal form as to contract as a single entity.”

Procedure
Tender validity period: 6 months
Languages
Language: English 🗣️

Contracting authority
Identity
Awarding authority name: University College Dublin
Contact
Contact point: Procurement & Contracts Office
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01796 🌏
Name: University College Dublin
Postal address: www.etenders.gov.ie
Postal code: Dublin 4
Country: Ireland 🇮🇪
URL for further information: www.etenders.gov.ie 🌏
Contact point: www.etenders.gov.ie
URL for documents: www.etenders.gov.ie 🌏
URL for participation: www.etenders.gov.ie 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: UCDOPP359
Additional information

“1. A current tax clearance certificate from the Irish Revenue Commissioners will be required prior to award. (this applies to Irish and foreign bidders.);”

“2. University College Dublin undertakes to use it’s best endeavours to hold confidential, any information provided by you in your tender submission, subject...”

Show more (5)

“3. The University shall not be bound to accept the lowest or any tender proposal;”

“4. The University does not accept any liability for any expenses incurred by any supplier in the preparation of tenders, portfolios or attendance at any...”

“5. Please note that all information relating to this tender, including tender documentation, clarifications and changes, will be published on the etenders...”

“6. The supply of goods or services under this notice will be governed by the standard terms and conditions of purchase of the University, a copy of which is...”

“(ET Ref:208532).”

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Name: Contact your solicitor
Source: OJS 2011/S 055-089871 (2011-03-18)

Additional information (2011-11-24)
Object
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2011-11-24 📅
Publication date: 2011-11-26 📅
Identifiers
Notice number: 2011/S 228-369226
Refers to notice: 2011/S 55-089871
OJ-S issue: 228
Source: OJS 2011/S 228-369226 (2011-11-24)

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