The Christmas Market in Galway has become a key attraction to the City over the past 13 years and Galway City Council is keen to ensure that Christmas Market remains a key attraction for both locals and visitors to the city. The market plays a key role in attracting domestic and international visitors to Galway and is regarded as a key element of the festive season in Galway. The successful applicant will be required to promote, market, operate and organise a Christmas Market and other associated activities, as agreed. Project manage and co-ordinate the day-to-day operations associated with the Christmas Market. Ensure appropriate security measures are in place and all equipment meets standard EU safety guidelines. Install and remove any associated structures. Comply with the requirements of all relevant legislation, including but not limited to the Planning Acts and Regulations; Safety, Health and Welfare at Work Acts and Regulations; and Event Safety Management.
Deadline
The time limit for receipt of tenders was 2023-06-23.
The procurement was published on 2023-06-02.
Object Scope of the procurement
Title: To operate a Christmas Market in Eyre Square, Galway
Products/services: Event services📦
Short description:
“The Christmas Market in Galway has become a key attraction to the City over the past 13 years and Galway City Council is keen to ensure that Christmas...”
Short description
The Christmas Market in Galway has become a key attraction to the City over the past 13 years and Galway City Council is keen to ensure that Christmas Market remains a key attraction for both locals and visitors to the city. The market plays a key role in attracting domestic and international visitors to Galway and is regarded as a key element of the festive season in Galway. The successful applicant will be required to promote, market, operate and organise a Christmas Market and other associated activities, as agreed. Project manage and co-ordinate the day-to-day operations associated with the Christmas Market. Ensure appropriate security measures are in place and all equipment meets standard EU safety guidelines. Install and remove any associated structures. Comply with the requirements of all relevant legislation, including but not limited to the Planning Acts and Regulations; Safety, Health and Welfare at Work Acts and Regulations; and Event Safety Management.
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Estimated value excluding VAT: EUR 40 000 💰
1️⃣
Additional products/services: Event services📦
Place of performance: Éire/Ireland🏙️
Description of the procurement:
“The Christmas Market in Galway has become a key attraction to the City over the past 13 years and Galway City Council is keen to ensure that Christmas...”
Description of the procurement
The Christmas Market in Galway has become a key attraction to the City over the past 13 years and Galway City Council is keen to ensure that Christmas Market remains a key attraction for both locals and visitors to the city. The market plays a key role in attracting domestic and international visitors to Galway and is regarded as a key element of the festive season in Galway. The successful applicant will be required to promote, market, operate and organise a Christmas Market and other associated activities, as agreed. Project manage and co-ordinate the day-to-day operations associated with the Christmas Market. Ensure appropriate security measures are in place and all equipment meets standard EU safety guidelines. Install and remove any associated structures. Comply with the requirements of all relevant legislation, including but not limited to the Planning Acts and Regulations; Safety, Health and Welfare at Work Acts and Regulations; and Event Safety Management.
Show more Award criteria
Quality criterion (name): Proposed Methodology
Quality criterion (weighting): 50
Quality criterion (name): Marketing Strategy
Quality criterion (weighting): 20
Cost criterion (name): Financial Proposal
Cost criterion (weighting): 30
Scope of the procurement
Estimated total value excluding VAT: EUR 40 000 💰
Duration
Start date: 2023-07-01 📅
End date: 2026-06-30 📅
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“The number and duration of extensions will be two (2) for (one) 1 year. Total contract 5 years.” Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“The Contracting Authority is using the open procedure for the award of this contract, therefore, while all interested parties may submit a tender, only...”
List and brief description of conditions
The Contracting Authority is using the open procedure for the award of this contract, therefore, while all interested parties may submit a tender, only those demonstrating that they have the required level of financial and technical capacity will have their tender considered. In order to demonstrate a tenderers’ qualifications, tenderers are required to provide the information set out below in the Tender Response Document (TRD) which is based on a self-declaration model, however tenderers are required to provide the minimum information required.
Show more Economic and financial standing
List and brief description of selection criteria:
“(a) Confirmation that the tendering party turnover exceeded €200,000 during one of the last three years or pro-rata if more recently established firms are...”
List and brief description of selection criteria
(a) Confirmation that the tendering party turnover exceeded €200,000 during one of the last three years or pro-rata if more recently established firms are tendering – however the firm must have been in existence for at least 6 months.. . (b) Confirmation of financial standing ensuring the tendering party has the financial capacity to pay its debts identified on the current statement of assets and liabilities as being the debts as they fall due.. . Evidence of both statements will be required prior to the award of any contract.
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-06-23
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Conditions for opening of tenders: 2023-06-23
12:30 📅
Complementary information Review body
Name: Galway City Council
Postal address: City Hall, College Road, Galway
Postal town: Galway
Postal code: H91 X4K8
Country: Ireland 🇮🇪
Phone: +353 91536400📞
E-mail: procurement@galwaycity.ie📧
Source: OJS 2023/S 108-338582 (2023-06-02)